RFQ6564_Blank.pdf

PDF 172 KB Posted Jun 25, 2025

Attached to: Overland Care Silver Warranty Coverage
Solicitation number: WCC-0000006564
Issued by: Westchester County, New York

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Written by GovTribe AI · Jun 27, 2025

This is a Request for Quotation (RFQ) issued by Westchester Community College's Purchasing Department for an Overland Care Silver Warranty Coverage extension. The RFQ (Request Quote ID: WCC-0000006564) seeks quotations for 3 units of Overland Care Silver Warranty Coverage with a 1-year extension for NEOs T48 (Part # EW-48SLVR1EX) and 3 units of Product Recertification (Part # OC-RECERT-L1), covering three specific serial numbers (DE64203146, DE64203147, DE64203138) with term dates from 4/15/2025 to 5/15/2026. The quote is due on 07/09/2025 at 2:00 PM, and vendors can submit bids via mail to the Purchasing Department at 75 Grasslands Road in Valhalla, New York, or by fax or email to purchasing@sunywcc.edu.

The document emphasizes that quotes must be presented only on the provided form, and any company-generated documents submitted separately will not be accepted. Under the New York State Freedom of Information Law, responses are considered public records available for inspection. Vendors are advised that if their response contains trade secrets or confidential commercial information, they should clearly identify such sections as privileged. No bidder may withdraw their bid within 45 days after the opening, and failure to complete and sign the instructions and conditions page may result in bid disqualification. The ship-to location is the Westchester Community College Receiving Arena in Parking Lot 7.

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1 3 EA OVERLANDCARE SILVER WARRANTY

COVERAGE; 1 YEAR EXTENSION,

NEOs T48; MFR# EW-48SLVR1EX

Part # EW-48SLVR1EX 1 year extension, NEOs T45 Serial # Term Dates DE64203146 4/15/2025 to 5/15/2026 DE64203147 4/15/2025 to 5/15/2026 DE64203138 4/15/2025 to 5/15/2026

2 3 EA PRODUCT RECERTIFICATION - MFR#

Part # OC-RECERT-L1

Logfile (logfile analysis and product health check for: All Products, mandatory for warranty extensions above 3 years) Serial # Term Dates DE64203146 4/15/2025 to 5/15/2026 DE64203147 4/15/2025 to 5/15/2026 DE64203138 4/15/2025 to 5/15/2026

GRAND TOTAL: ____________

PLEASE QUOTE PRICE(S) TO FURNISH AND DELIVER THE AFOREMENTIONED.

BRAND NAMES (WHEN LISTED) ARE INTENDED TO CONVEY TO THE BIDDER THE TYPE OF ITEM AND STANDARD OF QUALITY REQUIRED. ALTERNATES FOR ALL ITEMS LISTED WILL BE CONSIDERED, PROVIDING BIDDER SUPPLIES PROPER BACK-UP

INFORMATION REGARDING SAID ITEM(S) SUBMITTED.

BIDS FOR THIS DOCUMENT MAY BE MAILED TO: WESTCHESTER COMMUNITY COLLEGE, PURCHASING DEPARTMENT, 75 GRASSLANDS ROAD – ADM 226, VALHALLA, NEW YORK 10595.

ALL MAILED QUOTES MUST LIST THE [REQUEST FOR QUOTE ID NUMBER] ~A N D~ [DUE DATE] ON THE FRONT OF THEIR

ENVELOPE IN THE LOWER LEFT-HAND CORNER.

BIDS MAY ALSO BE FAXED TO ~ 9 1 4 - 6 0 6 - 7 9 8 6 ~ [ O R ] E – M A I L E D T O: PURCHASING@SUNYWCC.EDU.

~ I * M * P * O * R * T * A * N * T I * N * F * O * R * M * A * T * I * O * N ~

Q U O T E S ~~ M U S T ~~ B E P R E S E N T E D O N T H I S D O C U M E N T O N L Y.

VENDOR BIDS ARE TO BE LISTED ON THIS DOCUMENT AND SUBMITTED ALONG WITH A SIGNED “REQUEST FOR QUOTATION INSTRUCTIONS AND

REQUEST FOR QUOTATION

Supplier: __________

Request Quote ID. Date Buyer Page WCC-0000006564 06/25/2025 Morgan, Versella 1

Due Date and Time

07/09/2025 02:00 PM

Ship To: WESTCHESTER COMMUNITY COLLEGE

RECEIVING ARENA (PARKING LOT 7)

75 GRASSLANDS ROAD

VALHALLA NY 10595

United States

Line Quantity UOM Item Description Unit Price EXT Price

This is NOT AN ORDER All returned quotes and related documents must be identified with our request for quote Number.

CONDITIONS” FORM.

VENDORS MAY ATTACH A COMPANY-GENERATED DOCUMENT TO THIS FORM FOR THE PURPOSE OF SHOWING CORRECT

VENDOR ITEM NUMBERS, CUSTOMER ACCOUNT NUMBERS, VENDOR QUOTE NUMBERS, ETC.

HOWEVER, IF A COMPANY-GENERATED DOCUMENT IS RECEIVED SEPARATE AND APART FROM THE ORIGINAL DOCUMENT, IT WILL ~N*O*T~ BE ACCEPTED AS A VALID QUOTE.

N O E X C E P T I O N S.

U N D E R T H E N E W Y O R K S T A T E F R E E D O M O F I N F O R M A T I O N L A W Y O U R R E S P O N S E T O T H I S R F P / R F Q I S C O N S I D E R E D T O B E A P U B L I C R E C O R D A V A I L A B L E F O R P U B L I C I N S P E C T I O N A N D C O P Y I N G. I F Y O U R R E S P O N S E C O N T A I N S “T R A D E S E C R E T S” O R “I N F O R M A T I O N D E R I V E D F R O M Y O U R C O M M E R C I A L E N T E R P R I S E W H I C H I F D I S C L O S E D W O U L D C A U S E S U B S T A N T I A L I N J U R Y T O YOUR C O M P E T I T I V E P O S I T I O N”, Y O U S H O U L D C L E A R L Y I D E N T I F Y A L L S U C H T R A D E S E C R E T S O R I N F O R M A T I O N A S P R I V I L E G E D A N D C O N F I D E N T I A L A N D I N T E N D E D O N L Y F O R T H E U S E O F W E S T C H E S T E R C O M M U N I T Y C O L L E G E I N E V A L U A T I N G Y O U R R E S P O N S E T O T H I S R F P / R F Q.

QUESTIONS REGARDING THIS DOCUMENT MAY BE DIRECTED TO: PURCHASING@SUNYWCC.EDU

NO BIDDER MAY WITHDRAW HIS/HER BID WITHIN 45 DAYS AFTER THE ACTUAL DATE OF THE OPENING THEREOF.

THE BIDDER'S ATTENTION IS DIRECTED TO THE LAST PAGE OF THIS DOCUMENT [REQUEST FOR QUOTATION INSTRUCTIONS

AND CONDITIONS].

THIS “INSTRUCTIONS AND CONDITIONS” PAGE IS AN INTEGRAL PART OF THIS BID.

IN ORDER TO VALIDATE ANY AND ALL QUOTES, EACH BIDDER ~ M U S T ~ PROVIDE THE REQUESTED INFORMATION AND

SIGN THIS PAGE WHERE INDICATED.

FAILURE TO COMPLETE AND SIGN THE REQUEST FOR QUOTATION INSTRUCTIONS AND CONDITIONS PAGE MAY RESULT

IN BID DISQUALIFICATION.