RFQ6395 REVISED.pdf
PDF 80 KB Posted
- Attached to
- FALL 2024 OPEN HOUSE INVITES
- Solicitation number
- WCC - 0000006395
- Issued by
- Westchester County, New York
About this file
This is a Request for Quotation (RFQ) issued by Westchester Community College for Fall 2024 Open House Invites, specifically involving printing postcards and mailing services. The RFQ seeks a vendor to print 30,000 postcards measuring 6" x 8" on Chorus Art 100# silk cover stock, with full color printing on both sides, to be delivered within 15 working days of artwork receipt (expected around September 2nd, 2024). The project requires delivering 25 samples to the Office of Creative Communications and 29,975 postcards to a mail house within 75 miles of NYC. The mailing component involves using three mailing lists targeting 30,000 households in Westchester, Putnam, and/or the Bronx with occupants aged 17-35, with the lists required to meet current NCOA requirements.
The RFQ includes specific requirements for mailing list procurement, with a price of $9.15 per thousand households and an additional $75 for shipping/emailing/CD charges. The vendor must provide the mailing list in Excel format during the first week of September 2024 and obtain email confirmation before processing. Westchester Community College, which has a non-profit permit at the White Plains, NY SCF Center, emphasizes timing sensitivity and requires vendors to state any holiday closures that might impact the job. The RFQ is structured with a due date of July 31, 2024, at 2:00 PM, and includes provisions that the vendor's company name or logo cannot appear on delivered documents, and all artwork/materials must be returned upon job completion.
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Other files
| File | Type | Posted |
|---|---|---|
| Schedule A.pdf | ||
| RFQ6395_Part1.pdf | ||
| Schedule A - Revision 3-4-2023.docx | DOCX document |
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Text version
1 1 LOT FALL 2024 OPEN HOUSE INVITES
- PRINT POSTCARDS
Printing, Delivery, and Mailing Services:
Quantity: 30,000 Size: 6" x 8".
Stock: Chorus Art 100 # silk, cover Prepress: Mac/PC In Design Disk provided On Press: (4/4) Process color both sides.
Proofing: PDF Proof for approve to print.
Finishing: Trim to size and Box. Slip sheet every 100 cards. Mark each box with a sample of card. Job name and quantity per box must also appear on all cartons.
Delivery: Within 15 working days of receipt of artwork. Artwork available on or about September 2nd, 2024. Deliver 25 samples to Office of Creative Communications in Hartford Hall Room 204, at 75 Grasslands Road, Valhalla, NY 10595. Deliver (29,975) to mail house TBD (within 75 miles of NYC).
Mailing: Three mailing lists to be provided, one provided by the college Admissions department and two Purchased from a broker. Mailer to inkjet names, addresses and college's non-profit indicia onto cards. Mailing lists will be sent from the Publications Department (et10@sunywcc.edu).
Mailing to be completed on a date specified by Westchester Community College. The printing company (to be determined) will deliver the invitations to the mailing vendor approximately three weeks after receipt of purchase order. Please contact Ed Tatton at et10@sunywcc.edu for estimated printer delivery date.
Timing is important to us and vendors should state in their bids any holiday closures that may affect this job.
Failure to comply with this request may result in rejection of bid.
Mailing vendor will inform Westchester Community College of dollar amount needed for postage check to cover non-profit permit imprint SCF rate. Westchester Community College has non-profit permits at White Plains, NY SCF Center for maximum discounts.
Contact Ed Tatton, in the Publications Office at 914-606-8060 at any time with questions or concerns.
Important Note: All same-day/overnight pick-ups/deliveries are the responsibility of the vendor. All film/art/disks are the property of Westchester Community College and must be returned upon delivery of completed job.
2 1 LOT FALL 2024 OPEN HOUSE INVITES -
MAIL SERVICE + POSTAGE
Deliver: Prepare and deliver per USPS requirements to White Plains Distribution Center Fall 2024 Open House Invites – Mailing List Services: Vendor to provide one, mailing list the first week of September 2024.
Vendor to request confirmation of details of the lists before processing any request. Confirmation must be received via email from Edward.tatton@sunywcc.edu (email only). Broker may be asked to de-dupe against 2 or more lists to ensure we don't receive duplicates on lists that we've already purchased.
List A- 30,000 households in Westchester, Putnam, and/or the Bronx, New York that contain one or more occupants between the ages of 17-35.
Mailing list must meet current NCOA requirements and be accompanied with purchase date information.
Be sure to include the following. Lists must be provided in Excel format and include all relevant details in the column headings for sorting purposes.
- The price per thousand households: $9 .15/M.
-Any shipping/emailing/CD charges: $75.00
- The last date the list was updated: will be updated day before purchase.
GRAND TOTAL: ____________
REQUEST FOR QUOTATION
Supplier: 0000000000
BLANK OFFICE COPY
BLANK OFFICE COPY
VALHALLA NY 10595
Request Quote ID. Date Buyer Page WCC-0000006395 05/03/2024 Morgan, Versella 1
Due Date and Time
07/31/2024 02:00 PM
Ship To: WESTCHESTER COMMUNITY COLLEGE
RECEIVING ARENA
75 GRASSLANDS ROAD
VALHALLA NY 10595
United States
Line Quantity UOM Item Description Unit Price EXT Price
This is NOT AN ORDER All returned quotes and related documents must be identified with our request for quote Number.
REQUEST FOR QUOTATION
Supplier: 0000000000
BLANK OFFICE COPY
WCC-0000006395 05/03/2024 Morgan, Versella 2
Due Date and Time
07/31/2024 02:00 PM
Ship To: WESTCHESTER COMMUNITY COLLEGE
RECEIVING ARENA
75 GRASSLANDS ROAD
VALHALLA NY 10595
United States
Line Quantity UOM Item Description Unit Price EXT Price
This is NOT AN ORDER
PLEASE QUOTE PRICES TO PRINT, FOLD AND DELIVER ITEMS AS OUTLINED ON LINE 1.
PLEASE QUOTE PRICES TO PROVIDE MAILING SERVICES FOR ITEMS AS OUTLINED ON LINE 2.
WHEN QUOTING, PLEASE TAKE ALL CONTINGENCIES INTO CONSIDERATION.
ARTWORK WILL ONLY BE PROVIDED WHEN SO STATED ON RFQ.
CHARGES FOR TYPESETTING, ARTWORK, HALFTONES, ETC., SHALL BE INCLUDED IN QUOTED PRICE.
TIME IS OF THE ESSENCE.
IF AWARDED, ARTWORK AND/OR NEGATIVES MUST BE RETURNED UPON DELIVERY OF FINISHED PRODUCT, OR HAND DELIVERED TO USING
DEPARTMENT.
FAILURE TO DO SO WILL RESULT IN NON-PAYMENT.
PROOF ~ M U S T~ BE APPROVED BEFORE PRODUCTION.
THERE SHALL BE ABSOLUTELY NO ALLOWANCES FOR OVER-RUNS.
THERE SHALL BE A FULL AND COMPLETE COUNT ON THE AMOUNTS ORDERED.
SUCCESSFUL VENDOR SHALL BE REQUIRED TO CONTACT USER DEPARTMENT ~ P R I O R ~ TO MAILING IN ORDER TO PROVIDE DOLLAR AMOUNT NEEDED TO COVER POSTAGE [CLASS POSTED ABOVE OR SHALL BE PROVIDED AT TIME OF AWARD].
WESTCHESTER COMMUNITY COLLEGE HAS NON-PROFIT PERMIT AT WHITE PLAINS, NEW YORK POST OFFICE - SCF CENTER FOR MAXIMUM
DISCOUNTS.
MAILING SHALL TAKE PLACE WITHIN THREE (3) TO FIVE (5) DAYS AFTER COMPLETED PRINT JOB OR RECEIPT OF PRINTED DOCUMENTS.
SUCCESSFUL VENDOR SHALL NOT REPRINT OR MAKE ADDITIONAL COPIES OF ANY MATERIALS SUPPLIED TO OR BY WESTCHESTER COMMUNITY COLLEGE WITHOUT THE EXPRESS WRITTEN CONSENT OF THE WESTCHESTER COMMUNITY COLLEGE PURCHASING AGENT OR HIS/HER DULY
AUTHORIZED REPRESENTATIVE.
SUCCESSFUL VENDOR'S COMPANY NAME AND/OR LOGO SHALL NOT APPEAR ON ANY DELIVERED DOCUMENTS OR PRODUCTS.
PRICES QUOTED MUST HOLD FIRM FOR A 45-DAY PERIOD FROM RECEIPT OF BID. NO BIDDER MAY WITHDRAW HIS/HER BID WITHIN 45 DAYS
AFTER THE ACTUAL DATE OF THE OPENING THEREOF.
I M P O R T A N T N O T I C E T O V E N D O R S:
1. WESTCHESTER COMMUNITY COLLEGE IS A TAX EXEMPT ENTITY AND IS NOT SUBJECT TO FEDERAL OR STATE TAXES. FILE THIS ORDER AS YOUR RECORD OF NYS TAX EXEMPTION; WESTCHESTER COMMUNITY COLLEGE TAX EXEMPTION ID# 13-6608356.
2. NO CHARGE SHALL BE MADE FOR BOXING OR CARTAGE UNLESS OTHERWISE STATED.
REQUEST FOR QUOTATION
Supplier: 0000000000
BLANK OFFICE COPY
WCC-0000006395 05/03/2024 Morgan, Versella 3
Due Date and Time
07/31/2024 02:00 PM
Ship To: WESTCHESTER COMMUNITY COLLEGE
RECEIVING ARENA
75 GRASSLANDS ROAD
VALHALLA NY 10595
United States
Line Quantity UOM Item Description Unit Price EXT Price
This is NOT AN ORDER
3. EACH BOX OR PACKAGE SHALL CONTAIN A MEMORANDUM SHOWING ORDER NUMBER, CONTENTS AND SHIPPER’S NAME AND ADDRESS OR AS
OUTLINED ABOVE. ALL GOODS MUST BE SHIPPED PREPAID.
4. ALL GOODS WILL BE RECEIVED SUBJECT TO INSPECTION AND WILL BE RETURNED AT SHIPPER’S EXPENSE IF DEFECTIVE OR NOT IN
COMPLIANCE WITH OUR SPECIFICATIONS.
5. THIS ORDER MAY BE CANCELLED BY WESTCHESTER COMMUNITY COLLEGE IF NOT DELIVERED IN REASONABLE TIME.
6. WESTCHESTER COMMUNITY COLLEGE IS NOT RESPONSIBLE FOR PURCHASES MADE EXCEPT ON WRITTEN ORDERS. PURCHASE ORDER
NUMBER MUST APPEAR ON ALL INVOICES, SHIPMENTS AND CORRESPONDENCE.
7. ALL CORRESPONDENCE IN CONNECTION WITH THIS PURCHASE ORDER MUST BE ADDRESSED TO WESTCHESTER COMMUNITY COLLEGE
PURCHASING DEPARTMENT, 75 GRASSLANDS ROAD, ADM 226, VALHALLA, NEW YORK 10595.
8. ALL INVOICES RELATED TO THIS PURCHASE ORDER ARE TO BE ADDRESSED TO WESTCHESTER COMMUNITY COLLEGE ACCOUNTS PAYABLE DEPARTMENT, 75 GRASSLANDS ROAD - ADM 227, VALHALLA, NEW YORK 10595. ALL QUESTIONS RELATED TO PAYMENT ARE TO BE DIRECTED
TO THE ACCOUNTS PAYABLE DEPARTMENT AT 914-606-6633
9. DELIVERIES ARE TO BE MADE DURING NORMAL BUSINESS HOURS, MONDAY THROUGH FRIDAY ONLY. NO WEEKEND DELIVERIES. IT IS
THE VENDOR'S RESPONSIBILITY CONTACT DELIVERY LOCATION PRIOR TO DELIVERY.
NO SUBSTITUTIONS
1. SUPPLY BRAND SPECIFIED
2. SUBSTITUTES WILL BE RETURNED AT VENDOR’S EXPENSE.
I F M A I L I N G I N F O R M A T I O N F O R V E N D O R L I S T E D A B O V E I S I N C O R R E C T O R M I S S I N G C O N T A C T I N F O R M A T I O N, P L E A S E
B E K I N D E N O U G H T O C O N T A C T W E S T C H E S T E R C O M M U N I TY
C O L L E G E P U R C H A S I N G D E P A R T M E N T, V I A E M A I L, A T P U R C H A S I N G @ S U N Y W C C . E D U W I T H T H E U P D A T E D A N D C O R R E C T I N F O R M A T I O N. P L E A S E B E S U R E T O I N C L U D E T H E P U R C H A S E O R D E R N U M B E R O N Y O U R E M A I L C O R R E S P O N D E N C E.
REQUEST FOR QUOTATION
Supplier: 0000000000
BLANK OFFICE COPY
WCC-0000006395 05/03/2024 Morgan, Versella 4
Due Date and Time
07/31/2024 02:00 PM
Ship To: WESTCHESTER COMMUNITY COLLEGE
RECEIVING ARENA
75 GRASSLANDS ROAD
VALHALLA NY 10595
United States
Line Quantity UOM Item Description Unit Price EXT Price
This is NOT AN ORDER
1 1 LOT FALL 2024 OPEN HOUSE INVITES
- PRINT POSTCARDS
Printing, Delivery, and Mailing Services:
Quantity: 30,000 Size: 6" x 8".
Stock: Chorus Art 100 # silk, cover Prepress: Mac/PC In Design Disk provided On Press: (4/4) Process color both sides.
Proofing: PDF Proof for approve to print.
Finishing: Trim to size and Box. Slip sheet every 100 cards. Mark each box with a sample of card. Job name and quantity per box must also appear on all cartons.
Delivery: Within 15 working days of receipt of artwork. Artwork available on or about September 2nd, 2024. Deliver 25 samples to Office of Creative Communications in Hartford Hall Room 204, at 75 Grasslands Road, Valhalla, NY 10595. Deliver (29,975) to mail house TBD (within 75 miles of NYC).
Mailing: Three mailing lists to be provided, one provided by the college Admissions department and two Purchased from a broker. Mailer to inkjet names, addresses and college's non-profit indicia onto cards. Mailing lists will be sent from the Publications Department (et10@sunywcc.edu).
Mailing to be completed on a date specified by Westchester Community College. The printing company (to be determined) will deliver the invitations to the mailing vendor approximately three weeks after receipt of purchase order. Please contact Ed Tatton at et10@sunywcc.edu for estimated printer delivery date.
Timing is important to us and vendors should state in their bids any holiday closures that may affect this job.
Failure to comply with this request may result in rejection of bid.
Mailing vendor will inform Westchester Community College of dollar amount needed for postage check to cover non-profit permit imprint SCF rate. Westchester Community College has non-profit permits at White Plains, NY SCF Center for maximum discounts.
Contact Ed Tatton, in the Publications Office at 914-606-8060 at any time with questions or concerns.
Important Note: All same-day/overnight pick-ups/deliveries are the responsibility of the vendor. All film/art/disks are the property of Westchester Community College and must be returned upon delivery of completed job.
2 1 LOT FALL 2024 OPEN HOUSE INVITES -
MAIL SERVICE + POSTAGE
Deliver: Prepare and deliver per USPS requirements to White Plains Distribution Center Fall 2024 Open House Invites – Mailing List Services: Vendor to provide one, mailing list the first week of September 2024.
Vendor to request confirmation of details of the lists before processing any request. Confirmation must be received via email from Edward.tatton@sunywcc.edu (email only). Broker may be asked to de-dupe against 2 or more lists to ensure we don't receive duplicates on lists that we've already purchased.
List A- 30,000 households in Westchester, Putnam, and/or the Bronx, New York that contain one or more occupants between the ages of 17-35.
Mailing list must meet current NCOA requirements and be accompanied with purchase date information.
Be sure to include the following. Lists must be provided in Excel format and include all relevant details in the column headings for sorting purposes.
- The price per thousand households: $9 .15/M.
-Any shipping/emailing/CD charges: $75.00
- The last date the list was updated: will be updated day before purchase.
GRAND TOTAL: ____________
REQUEST FOR QUOTATION
Supplier: 971329
GRAPHIC IMAGE, INC.
561 BOSTON POST RD
MILFORD CT 06460
WCC-0000006395 05/03/2024 Morgan, Versella 1
Due Date and Time
07/31/2024 02:00 PM
Ship To: WESTCHESTER COMMUNITY COLLEGE
RECEIVING ARENA
75 GRASSLANDS ROAD
VALHALLA NY 10595
United States
Line Quantity UOM Item Description Unit Price EXT Price
This is NOT AN ORDER
REQUEST FOR QUOTATION
Supplier: 971329
GRAPHIC IMAGE, INC.
WCC-0000006395 05/03/2024 Morgan, Versella 2
Due Date and Time
07/31/2024 02:00 PM
Ship To: WESTCHESTER COMMUNITY COLLEGE
RECEIVING ARENA
75 GRASSLANDS ROAD
VALHALLA NY 10595
United States
Line Quantity UOM Item Description Unit Price EXT Price
This is NOT AN ORDER
PLEASE QUOTE PRICES TO PRINT, FOLD AND DELIVER ITEMS AS OUTLINED ON LINE 1.
PLEASE QUOTE PRICES TO PROVIDE MAILING SERVICES FOR ITEMS AS OUTLINED ON LINE 2.
WHEN QUOTING, PLEASE TAKE ALL CONTINGENCIES INTO CONSIDERATION.
ARTWORK WILL ONLY BE PROVIDED WHEN SO STATED ON RFQ.
CHARGES FOR TYPESETTING, ARTWORK, HALFTONES, ETC., SHALL BE INCLUDED IN QUOTED PRICE.
TIME IS OF THE ESSENCE.
IF AWARDED, ARTWORK AND/OR NEGATIVES MUST BE RETURNED UPON DELIVERY OF FINISHED PRODUCT, OR HAND DELIVERED TO USING
DEPARTMENT.
FAILURE TO DO SO WILL RESULT IN NON-PAYMENT.
PROOF ~ M U S T~ BE APPROVED BEFORE PRODUCTION.
THERE SHALL BE ABSOLUTELY NO ALLOWANCES FOR OVER-RUNS.
THERE SHALL BE A FULL AND COMPLETE COUNT ON THE AMOUNTS ORDERED.
SUCCESSFUL VENDOR SHALL BE REQUIRED TO CONTACT USER DEPARTMENT ~ P R I O R ~ TO MAILING IN ORDER TO PROVIDE DOLLAR AMOUNT NEEDED TO COVER POSTAGE [CLASS POSTED ABOVE OR SHALL BE PROVIDED AT TIME OF AWARD].
WESTCHESTER COMMUNITY COLLEGE HAS NON-PROFIT PERMIT AT WHITE PLAINS, NEW YORK POST OFFICE - SCF CENTER FOR MAXIMUM
DISCOUNTS.
MAILING SHALL TAKE PLACE WITHIN THREE (3) TO FIVE (5) DAYS AFTER COMPLETED PRINT JOB OR RECEIPT OF PRINTED DOCUMENTS.
SUCCESSFUL VENDOR SHALL NOT REPRINT OR MAKE ADDITIONAL COPIES OF ANY MATERIALS SUPPLIED TO OR BY WESTCHESTER COMMUNITY COLLEGE WITHOUT THE EXPRESS WRITTEN CONSENT OF THE WESTCHESTER COMMUNITY COLLEGE PURCHASING AGENT OR HIS/HER DULY
AUTHORIZED REPRESENTATIVE.
SUCCESSFUL VENDOR'S COMPANY NAME AND/OR LOGO SHALL NOT APPEAR ON ANY DELIVERED DOCUMENTS OR PRODUCTS.
PRICES QUOTED MUST HOLD FIRM FOR A 45-DAY PERIOD FROM RECEIPT OF BID. NO BIDDER MAY WITHDRAW HIS/HER BID WITHIN 45 DAYS
AFTER THE ACTUAL DATE OF THE OPENING THEREOF.
I M P O R T A N T N O T I C E T O V E N D O R S:
1. WESTCHESTER COMMUNITY COLLEGE IS A TAX EXEMPT ENTITY AND IS NOT SUBJECT TO FEDERAL OR STATE TAXES. FILE THIS ORDER AS YOUR RECORD OF NYS TAX EXEMPTION; WESTCHESTER COMMUNITY COLLEGE TAX EXEMPTION ID# 13-6608356.
2. NO CHARGE SHALL BE MADE FOR BOXING OR CARTAGE UNLESS OTHERWISE STATED.
REQUEST FOR QUOTATION
Supplier: 971329
GRAPHIC IMAGE, INC.
WCC-0000006395 05/03/2024 Morgan, Versella 3
Due Date and Time
07/31/2024 02:00 PM
Ship To: WESTCHESTER COMMUNITY COLLEGE
RECEIVING ARENA
75 GRASSLANDS ROAD
VALHALLA NY 10595
United States
Line Quantity UOM Item Description Unit Price EXT Price
This is NOT AN ORDER
3. EACH BOX OR PACKAGE SHALL CONTAIN A MEMORANDUM SHOWING ORDER NUMBER, CONTENTS AND SHIPPER’S NAME AND ADDRESS OR AS
OUTLINED ABOVE. ALL GOODS MUST BE SHIPPED PREPAID.
4. ALL GOODS WILL BE RECEIVED SUBJECT TO INSPECTION AND WILL BE RETURNED AT SHIPPER’S EXPENSE IF DEFECTIVE OR NOT IN
COMPLIANCE WITH OUR SPECIFICATIONS.
5. THIS ORDER MAY BE CANCELLED BY WESTCHESTER COMMUNITY COLLEGE IF NOT DELIVERED IN REASONABLE TIME.
6. WESTCHESTER COMMUNITY COLLEGE IS NOT RESPONSIBLE FOR PURCHASES MADE EXCEPT ON WRITTEN ORDERS. PURCHASE ORDER
NUMBER MUST APPEAR ON ALL INVOICES, SHIPMENTS AND CORRESPONDENCE.
7. ALL CORRESPONDENCE IN CONNECTION WITH THIS PURCHASE ORDER MUST BE ADDRESSED TO WESTCHESTER COMMUNITY COLLEGE
PURCHASING DEPARTMENT, 75 GRASSLANDS ROAD, ADM 226, VALHALLA, NEW YORK 10595.
8. ALL INVOICES RELATED TO THIS PURCHASE ORDER ARE TO BE ADDRESSED TO WESTCHESTER COMMUNITY COLLEGE ACCOUNTS PAYABLE DEPARTMENT, 75 GRASSLANDS ROAD - ADM 227, VALHALLA, NEW YORK 10595. ALL QUESTIONS RELATED TO PAYMENT ARE TO BE DIRECTED
TO THE ACCOUNTS PAYABLE DEPARTMENT AT 914-606-6633
9. DELIVERIES ARE TO BE MADE DURING NORMAL BUSINESS HOURS, MONDAY THROUGH FRIDAY ONLY. NO WEEKEND DELIVERIES. IT IS
THE VENDOR'S RESPONSIBILITY CONTACT DELIVERY LOCATION PRIOR TO DELIVERY.
NO SUBSTITUTIONS
1. SUPPLY BRAND SPECIFIED
2. SUBSTITUTES WILL BE RETURNED AT VENDOR’S EXPENSE.
I F M A I L I N G I N F O R M A T I O N F O R V E N D O R L I S T E D A B O V E I S I N C O R R E C T O R M I S S I N G C O N T A C T I N F O R M A T I O N, P L E A S E
B E K I N D E N O U G H T O C O N T A C T W E S T C H E S T E R C O M M U N I TY
C O L L E G E P U R C H A S I N G D E P A R T M E N T, V I A E M A I L, A T P U R C H A S I N G @ S U N Y W C C . E D U W I T H T H E U P D A T E D A N D C O R R E C T I N F O R M A T I O N. P L E A S E B E S U R E T O I N C L U D E T H E P U R C H A S E O R D E R N U M B E R O N Y O U R E M A I L C O R R E S P O N D E N C E.
REQUEST FOR QUOTATION
Supplier: 971329
GRAPHIC IMAGE, INC.
WCC-0000006395 05/03/2024 Morgan, Versella 4
Due Date and Time
07/31/2024 02:00 PM
Ship To: WESTCHESTER COMMUNITY COLLEGE
RECEIVING ARENA
75 GRASSLANDS ROAD
VALHALLA NY 10595
United States
Line Quantity UOM Item Description Unit Price EXT Price
This is NOT AN ORDER
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