RFQ617_Combi Oven_Multi-Cook Oven_SHS.pdf

IDAHO DEPARTMENT OF HEALTH AND WELFARE

RFQ617

Combi Oven and Multi Cook Oven

1. Purpose The Idaho Department of Health and Welfare (Department), State Hospital South (SHS), is requesting quotes for one (1) each Combi Oven and one (1) each Multi-Cook oven, as further detailed below.

2. Background

SHS prepares meals and other food items which require multiple cooking methods, temperatures, and times. SHS is seeking qualified vendors to deliver, provide factory authorized installation, and train staff members located in Blackfoot, Idaho, on the operation and programming of the duo ovens.

3. Timelines and Submittal

Quotes will be accepted through IPRO, powered by Luma (IPRO) only. Submit your quote using the IPRO Lines tab no later than 4:59 p.m. Mountain Time on 9/3/2024.

All correspondence regarding this RFQ must be done through the Q & A tab in IPRO.

Billing Procedure:

No invoices will be accepted or paid without receipt of delivery. Payment terms must be Net 30 days upon receipt of a fully completed invoice submitted by the vendor.

Invoices must be submitted via email to:

{Information will be provided in the resulting Contract.}

4. Specifications

See Exhibit B

The Contractor must deliver one (1) Combi Oven with Reverse Osmosis System and (1) Multi-Cook Oven, FOB Destination Prepaid & Allowed, to State Hospital South’s kitchen loading dock, in Blackfoot, Idaho, as coordinated with the Department contact. The Department contact for delivery is:

{Information will be provided in the resulting Contract.}

5. Warranty The Combi Oven and Multi-Cook Oven must come with an extended warranty agreement valid up to twelve (12) months from when the Manufacturer’s Warranty expires. The warranty must include parts and labor to ensure the product is operating as intended and within the original parameters. The Department will pay for reasonable shipping charges to and from the vendor providing warranty protection.

6. Award Basis

Validity of Quote: Your quote must be firm and binding for a minimum of ninety (90) calendar days, or such alternate time as designated in the solicitation document.

Alternate Quotes: Multiple or alternate quotes will not be accepted unless expressly allowed in the solicitation documents.

AWARD: Award will be ALL OR NONE to the Responsive Responsible Vendor with the Lowest Cost as provided on the Lines tab in IPRO.

Services and requirements will include the following:

• Exhibit A – Riders

• Exhibit B -- Specifications

• Exhibit C – State Signature Page

The attached documents will become part of the Contract resulting from this RFQ. If you wish to provide a quote for these products, please provide your fully loaded rates which must include, but not be limited to, all operating and personnel expenses, such as: overhead, salaries, profit, supplies, delivery, travel and quality improvement, into the Lines tab in IPRO. Any alterations to the IPRO Lines may result in your quote being considered not acceptable. Also, vendors must answer the questions in the IPRO Questions tab.

Additional Solicitation Instructions:

Standard Terms and Conditions and Solicitation Instructions: The current versions of the “State of Idaho Standard Contract Terms and Conditions” https://purchasing.idaho.gov/wp-content/uploads/State-of-Idaho-Contract-Terms-and-Conditions_2024.pdf and “Solicitation Instructions to Vendors” State of Idaho Solicitation Instructions to Vendors are incorporated by reference into this solicitation, and any resulting Contract, as if set forth in their entirety. Both documents can be downloaded at https://purchasing.idaho.gov/governing-laws-and-policies/ ; or copies obtained by contacting the Division of Purchasing at 208.327.7465 or purchasing@adm.idaho.gov. Failure by any submitting vendor to obtain a copy of these documents must in no way constitute or be deemed a waiver by the State of any term, condition or requirement contained in the referenced documents; and no liability will be assumed by the Division of Purchasing or the Department for a submitting vendor's failure to consider the State of Idaho Standard Contract Terms and Conditions and Solicitation Instructions to Vendors in preparing its response to the solicitation.

7. Acceptance & Substitutions The ovens will be inspected by the Department, after delivery and installation, prior to acceptance.

Excessive defects or damage may be grounds for rejection of the items. The determination of what is or is not acceptable will be solely at the discretion of the Department. The Department is allowed forty-eight

(48) hours from delivery/installation to accept the products, Monday through Friday, State holidays excepted (https://www.idaho.gov/government/state-holidays/).

If an item is rejected due to a repairable condition the vendor may, at the option of the Department, have one (1) calendar week to correct the defect(s) (at the vendor’s expense) or, at the vendor’s option a replacement of the same class or equivalent, which meets all the minimum specifications, requirements of this quote and is compatible with previously delivered devices may be substituted within a reasonable amount of time, not to exceed two (2) calendar weeks.

If substitutions or “equal” items are offered, descriptive literature must be provided in sufficient detail to determine whether the items offered meet specifications.

8. Response

Enter your Total Cost on the Lines tab in IPRO, so that it is received at the Department prior to the deadline established above.

Quotes must be accompanied by a signed State of Idaho Signature Page. This page should be attached in the IPRO Questions page.

The Contract resulting from this RFQ will be a Firm Fixed Fee, Definite Quantity Contract. The Department will pay up to the total amount quoted for products successfully delivered in compliance with the terms of the resulting Contract.

https://purchasing.idaho.gov/wp-content/uploads/State-of-Idaho-Contract-Terms-and-Conditions_2024.pdf https://purchasing.idaho.gov/wp-content/uploads/State-of-Idaho-Contract-Terms-and-Conditions_2024.pdf https://purchasing.idaho.gov/wp-content/uploads/Terms_Conditions/solicitation_instructions%20Jan%202017.pdf https://purchasing.idaho.gov/wp-content/uploads/Terms_Conditions/solicitation_instructions%20Jan%202017.pdf https://purchasing.idaho.gov/governing-laws-and-policies/ https://www.idaho.gov/government/state-holidays/

It is at the Department’s sole discretion whether or not your response meets the specifications of this RFQ. At the sole discretion of the Department, if your response does not meet the requirements of the RFQ the submitting vendor will not be considered for award. Responses to the questions in the IPRO Question page will be used to determine whether your response meets the requirements of this RFQ.

9. Additions to Contract The Department reserves the right to order related products of a similar nature and within the scope of the contract as those listed in this RFQ, but not anticipated to be included in the first year’s purchase.

The Department and Contractor will negotiate prices for any proposed additions to the subsequent contract.

Exhibit A - Riders Insurance

For the term of the Contract and until all services specified in the Contract are completed, the Contractor must maintain in force, at its own expense, the following insurance.

• Commercial General Liability Insurance and, if necessary, Commercial Umbrella Liability Insurance with a limit of not less than one million dollars ($1,000,000) each occurrence and two million dollars ($2,000,000) in general aggregate. Insurance required by this section must name the State of Idaho, Department of Health and Welfare as an additional insured.

• Commercial Automobile Liability Insurance and, if necessary, Commercial Umbrella Liability Insurance with a limit of not less than one million dollars ($1,000,000) each accident. Such insurance must cover liability arising out of any auto incident (including owned, hired, and non-owned autos). Insurance required by this section must name the State of Idaho, Department of Health and Welfare as an additional insured. (Required when product is delivered using owned, leased, hired, non-owned and employee-owned vehicles. Not required when shipped via FedEx/UPS vs using their own vehicle for delivery.)

• Workers Compensation Insurance and Employer's Liability. The Contractor must maintain Workers

Compensation and Employer's Liability. The Employer's Liability must have limits not less than one million dollars ($1,000,000) each accident for bodily insurance by accident, one million dollars ($1,000,000) disease policy limit, and one million dollars ($1,000,000) disease, each employee.

The Contractor must provide either a certificate of workers compensation insurance issued by a surety licensed to write Workers Compensation Insurance in the State of Idaho, as evidence that the Contractor has in effect a current Idaho workers compensation insurance policy, or an extraterritorial certificate approved by the Idaho Industrial Commission from a state that has a current reciprocity agreement with the Idaho Industrial Commission.

If coverage is not available on an occurrence basis, coverage must be provided on a claims-made basis. For claims made policies the retroactive date must be shown and must be before the date of the Contract or the beginning of Contract work; insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Contract of work; if coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the Contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Contract work.

Prior to performing any services, the Contractor must provide certificates of insurance to the Department. The Contractor is also required to maintain current certificates on file with the Department and to provide updated certificates upon request. Failure to provide the required certificates of insurance shall constitute a default under this Contract and upon such failure the Department may, at its option, terminate the Contract. Insurance required by this section must be policies or Contracts of insurance issued by insurers approved by the Department. Should any of above-described policies be cancelled before the expiration date thereof, notice must be delivered in accordance with the policy provision.

Email updated certificates to: DHWInsurance@dhw.idaho.gov

Additional Insured name and address:

State of Idaho, Department of Health and Welfare Contracting & Procurement Services Unit -- 9th Floor 450 West State Street Boise, ID 83702 mailto:DHWInsurance@dhw.idaho.gov

Exhibit B

RFQ617

Specifications for Combi Oven and Multi-Cook Oven

The Combi Oven must be an Alto-Shamm 7-20G PRO, or equivalent.

The Multi-Cook Oven must be an Alto-Shamm VMC-F4G, or equivalent.

General Requirements

The Combi Oven and Multi-Cook Oven (Ovens) must stack Combi Oven over Multi-Cook Oven. The stainless-steel stacking hardware must come with, including stainless steel legs that will support both ovens.

The Ovens must come fitted for Natural Gas, 98,000 BTU that includes an installation kit for gas combi oven, chlorinated polyvinyl chloride (CPVC), rated up to 20.0 amps per oven.

The Ovens must come with a Factory Authorized Installation Program which includes:

o Travel within sixty (60) miles of installer o A pre-installation sight survey o Professionally reviewed and managed installation process o Assembly of purchased equipment o Assembly of any accessories o Placement and leveling of unit o Connection to existing utilities within three (3) feet of unit mechanics to ensure proper function o Training on how to operate, program and clean both ovens.

Combi Oven Requirements

The Combi Oven, natural gas, must come with boiler-free steam generation along with absolute humidity control for any humidity level from 0-100% including SafeVent steam venting that kicks in automatically at the end of the cooking cycle.

The oven must have a capacity for seven (7) eighteen inch by twenty-six inch (18” x 26”) full size sheet pans or sixteen (16) twelve inch by twenty inch (12” x 20”) full size hotel pans. It must come with two (2) side racks with eight (8) non-tilt support rails with four (4) wire shelves included. Stainless steel construction and adjustable stainless-steel legs.

The oven must be Wi-Fi enabled with remote oven management capability to pull recipes, software, or oven settings from anywhere. At least one (1) USB port must be included. The Oven must be equipped with a programmable, touchscreen control, with customizable home screen options, recipe categorization, and filtering and lockout features.

The oven must have at least three (3) cooking modes – Steam, Convection, and Combination cooking mode.

The oven must come with a removable, quick-release T-style temperature probe.

The oven must come with an automatic tablet-based cleaning system with five (5) cleaning levels.

The oven must have a front access, hinged right, triple pane door with LED illuminated door handle to provide visual notification of the oven status.

The oven must come with a retractable rinse hose.

The oven must have 120V / 60 1-phase, 6.8 amps for electrical.

Multi-Cook Oven Requirements

The Multi-Cook Oven (Oven) must have four (4) individually controlled cooking chambers.

The Oven must hold eight (8) half-size sheet pans or four (4) full sheet pans. The Oven must come with one (1) wire rack and two (2) jet plates per cooking chamber. High-velocity vertical, upward and downward air travels through the shelves and is delivered vertically through holes in the jet plates on the top and bottom of each cook chamber. It Must include a USB port and Stainless-steel construction.

The Oven must have a double pane glass door with LED cavity lighting.

The Oven must use natural gas and 120V / 60 / 1-phase for electrical.

The Oven must have touch screen user interface with customizable home screen, programmable recipe management, service diagnostic, and reporting on screen. It must enable access to remote oven management system to monitor ovens, view reports and control recipe and oven settings via Wi-Fi.

Accessory Requirements

The Combi Oven must come with a Reverse Osmosis System which must include:

o Ten (10) gallon hydropneumatics storage tank o Up to 175 gallons per day production o Particulate and chlorine reduction prefilter o Mineral-addition cartridge o Post-filter for chloramine reduction o A full system bypass valve and valve-in head system shut off that includes:

Hose Tubing Fittings for installation o Reverse osmosis system must come with an installation program.

Additional accessory items of a twelve inch by twenty inch (12” x 20”) Fry Basket for use in Combi Oven and two (2) half sheet Egg Pans for nine (9) eggs for use in Combi-Oven.

Additional accessory items of a removable single-point, quick-release temperature probe for use in Multi- Cook Oven and six (6) foot cord for Multi-Cook Oven.

Additional cleaning accessories to include:

o One (1) non-caustic oven cleaner bottle for Multi-Cook Oven o One (1) container of cleaning tablets for Combi Oven o One (1) case of twelve (12) quart-size bottles of combi cleaning liquid o One (1) bottle non-corrosive deliming product for Combi Oven