RFQ572345.pdf

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Attached to: Plant Management Services for the NIH Clinical Center
Solicitation number: RFQ572345
Issued by: Department of Health and Human Services National Institutes of Health Clinical Center

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PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO.

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

5. SOLICITATION NUMBER

RFQ572345

6. SOLICITATION ISSUE DATE

04-21-2020

Anthony Q. Hawley anthony.hawley@nih.gov 301-496-0101 04-

12PM

27-2020

(EST)

541410

$8.0 Million

N/A

RFQ IFB

National Institutes of Health (NIH) Clinical Center (CC) Office of Communications and Media Relations (OCMR) 10 Center Drive Bethesda, MD 20814

National Institutes of Health (NIH) Clinical Center (CC) Office of Purchasing and Contracts (OPC) Two Democracy Plaza 6707 Democracy Boulevard, Suite 106 Bethesda, MD 20892

Please see Payment and Invoice Procedures

See CONTINUATION Page

The NIH Clinical Center, Office of Communications and Media Relations (OCMR)requires a contractor who will install and maintain, move and/or remove upon request, interior plants in the hospital and the Edmond J. Safra Lodge (Building 65). The contractor shall furnish all necessary services, labor, qualified personnel, material, equipment and facilities, not otherwise provided by the Government, to provide plants and maintenance procedures for live and silk interior and flowering plants as specified. Please see Statement of Work (SOW) and Price Schedule for all specifics pertaining to Project Deliverables.

Proposals Due: Monday, April 27, 2020 at 12:00 p.m. (EST) Questions shall be emailed to anthony.hawley@nih.gov by 5:00 p.m. (EST) on Thursday, April 23, 2020.

CONTRACTOR NAME/POC:

CONTRACTOR DUNS AND TIN NUMBER:

CONTRACTOR EMAIL ADDRESS:

CONTRACTOR PHONE NUMBER:

PLEASE SUBMIT ALL PROPOSALS AND SUBSEQUENT PROPOSAL MATERIALS

VIA EMAIL TO THE CONTRACTING OFFICER AT anthony.hawley@nih.gov.

See CONTINUATION Page

X X

XNational Institutes of Health (NIH) Clinical Center (CC) Office of Purchasing and Contracts (OPC) Two Democracy Plaza 6707 Democracy Boulevard, Suite 106 Bethesda, MD 20892

100X mailto:anthony.hawley@va.gov

SOLICITATION #: RFQ572345

TABLE OF CONTENTS

B.1 CONTRACT ADMINISTRATION

B.2 STATEMENT OF WORK

B.3 PRICE SCHEDULE

B.4 DELIVERY SCHEDULE

SECTION C – CONTRACT CLAUSES

C.1 52.219-14 LIMITATIONS ON SUBCONTRACTING (JAN 2017)

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN

2017) 21

C.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.4 52.216-18 ORDERING (OCT 1995)

C.5 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.6 52.216-21 REQUIREMENTS (OCT 1995)

C.7 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 29

SECTION D – CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 ATTACHMENT 1 – WAGE DETERMINATIONS AND REQUESTS – SERVICE

CONTRACT ACT (SCA) – NIH CLINICAL CENTER (BETHESDA, MD (MONTGOMERY COUNTY) ... 30

D.2 ATTACHMENT 2 – PAST PERFORMANCE QUESTIONNAIRE

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JAN 2017) 42

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (FEB 2012)

E.2 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT

2015) 47

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(JAN 2008) 50

E.7 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

COLOR CODE/ADJECTIVAL RATING

RATING FOR PAST PERFORMANCE

PRICE EVALUATION

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (NOV 2017)

B.1 CONTRACT ADMINISTRATION

All contract administration matters will be handled by the following:

CONTRACTOR:

GOVERNMENT:

National Institutes of Health (NIH)

Office of Purchasing and Contracts (OPC) Two Democracy Plaza 6707 Democracy Boulevard, Suite 106 Bethesda, MD 20892

1. PAYMENT AND INVOICE PROCEDURES:

[X] FAR 52.232-34, Payment by Electronic Funds Transfer – Other Than System for Award Management

ELECTRONIC INVOICING INSTRUCTIONS FOR NIH CONTRACTORS/VENDORS

The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: Prompt Payment (Jan 2017) FAR 52.232-25. Highlights of this clause and NIH implementation requirements follow:

I. INVOICE REQUIREMENTS

A. An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within seven (7) days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under III. below.) Untimely notification will be taken into account in the computation of any interest penalty owed the Contractor.

1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact).

2. Remit-to address (Name and complete mailing address to send payment).

3. Remittance name must match exactly with name on original order/contract. If the

Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

4. Invoice date.

5. Unique invoice #s for all invoices per vendor regardless of site.

6. NBS document number formats must be included for awards created in the NBS:

Contract Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or, BPA Call Number and BPA Parent Award Number.

7. Data Universal Numbering System (DUNS) or DUNS + 4 as registered in the Central Contractor Registration (CCR).

8. Federal Taxpayer Identification Number (TIN). In those exceptional cases where a contractor does not have a DUNS number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. The VIN is the number that appears after the contractor’s name on the face page of the award document.

9. Identify that payment is to be made using a three-way match.

10. Description of supplies/services that match the description on the award, by line billed.*

11. Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.

12. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.*

NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid.

B. Shipping costs will be reimbursed only if authorized by the Contract/Purchase Order. If authorized, shipping costs must be itemized. Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt.

II. INVOICE SUBMISSION INSTRUCTIONS

A. Invoice Instructions for NIH Fixed-Price Type Contracts are listed below. Following the instructions provided below are paramount to ensure a “proper/correct/accurate” invoice is submitted pursuant to FAR 32.9 therefore ensuring timely payment for supplies delivered or services performed.

(1) Invoices shall be submitted in the following manner:

a) The Contractor shall submit an Electronic Copy of the Invoice via email to the Contract Specialist and to the designated Contracting Officer’s Representative (COR). The Invoice shall be transmitted as an attachment via e-mail in a format compatible with the computer systems at NIH [e.g., MS Word, MS Excel, or Adobe Portable Document Format (PDF)]. The purpose of submitting an Electronic Copy of the Invoice to the aforementioned individuals is to ensure accuracy/completion. The COR will validate the contents of the invoice (i.e. Accurate Quantities of Services Received, Pricing, etc.) and will enter receiving for the Invoice provided. The Contract Specialist will validate that the contents of the invoice are accurate and correct. If changes are required, the Contract Specialist will provide notification of these revisions. Once the invoice is deemed accurate and complete by the Contract Specialist, a follow-up email will be provided to the Contractor by the Contract Specialist directing the Company to submit the invoice to the Office of Financial Management (OFM), Commercial Accounts.

(2) Upon receipt of the finalized invoice from the Contract Specialist, the Contractor/Vendor shall:

o Submit an Electronic Copy of the Invoice via email to the NIH Centralized Invoice Email Box: invoicing@nih.gov o Follow the below format in the Email Subject Line, which is a must (Note: The keywords and separating bars in bold must be present to identify the information.)

VENDOR: Name Of The Contractor/Vendor|PO: Contract Number/Task Order Number|INVOICE:9999999

Ensure the body of the email and attached invoice both include the Contractor/Vendor’s correspondence email address in the below format (bolded information must be present to identify information):

mailto:invoicing@nih.gov o Correspondence email address: xyz@abc.com

Follow the system size limits that apply to the email and each invoice: individual email attachments cannot exceed 5 megabytes each; and the email plus all attachments cannot exceed a total of 30 megabytes.

Clearly identify a valid and complete contract number on each invoice

Clearly identify a valid and complete order number on each invoice

Clearly identify an accurate DUNS number on each invoice

Do not include confidential information such as Social Security Numbers (do not include TIN if it is a Social Security Number)

Send one (1) invoice per email

The date/time that a valid invoice is submitted electronically to the email box (invoicing@nih.gov) will be the same date/time logged as that the invoice is received by NIH.

Please do not hand-deliver invoices to any NIH office. Please follow the above electronic submission instructions until further notice. In addition, please note that your contract or order will not be modified to reflect the above changes to the invoicing instructions. Failure to follow the above electronic submission instructions may result in invoice processing delays.

For Questions? Inquiries regarding the status of invoices such as receipt of invoices, due date, or payment of invoices should be directed to the OFM Commercial Accounts Branch, Customer Service Office at 301-496-6088. The office is open Monday-Friday from 8:30 a.m. to 4:30 p.m. (E.S.T). The Customer Service Office is closed daily between 12:00 p.m. to 1:00 p.m. (E.S.T).

EXAMPLE: SCREENSHOT OF INVOICE SUBMISSION VIA EMAIL

mailto:xyz@abc.com mailto:invoicing@nih.gov

EXAMPLE: SCREENSHOT OF INVOICE SUBMISSION VIA EMAIL (ENLARGED VERSION)

III. INVOICE PAYMENT

A. A. Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events:

1. The 30th day after the designated billing office has received a proper invoice.

2. The 30th day after Government acceptance of supplies delivered or services performed.

B. The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended.

IV. INTEREST PENALTIES

A. An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable.

1. A proper invoice was received by the designated billing office.

2. A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition.

3. In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement actions between the Government and the Contractor.

B. Determination of interest and penalties due will be made in accordance with the provisions of the

Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget.

V. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS, FAR

52.232-40 (December 2013)

a. Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

b. The acceleration of payments under this clause does not provide any new rights under the prompt Payment Act.

c. Include the substance of this clause, include this paragraph c, in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.

(End of Clause)

2. SOLICITATIONS: Proposals for furnishing the supplies or services in the Schedule will be received at the address specified in Block 9 of SF 1449, or if hand carried, to the address shown in block 9, until the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

3. ACKNOWLEDGEMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NUMBER DATE

4. MISSING PAGES: It is the responsibility of the offeror to examine this solicitation to verify that he or she has received all pages. In addition, in compiling this package, some pages may have been duplicated. If the offeror feels that pages are missing or duplicated, the offeror is encouraged to contact the Contracting Officer at the telephone number shown in Block 7B, Standard Form 1449, Solicitation/Contract/Order for Commercial Items.

5. ORDER PROCESSING SEQUENCE: The National Institutes of Health (NIH), Office of Purchasing and Contracts (OPC) is the only activity authorized to issue orders under this contract.

6. NOTICE TO PROSPECTIVE AWARDEE(S): Prospective Awardee(s) MUST be registered in the System for Award Management (SAM) at https://www.sam.gov/SAM/, PRIOR TO AWARD and through Final Payment, and must complete the Online Representations and Certifications Applications (ORCA) at https://www.sam.gov/SAM/ PRIOR TO AWARD and through Final Payment.

CONTRACT WILL NOT BE AWARDED UNTIL SAM REGISTRATION HAS BEEN COMPLETED.

7. GOVERNMENT HOLIDAYS:

Holidays observed by the Federal Government:

New Year’s Day January 1st

Martin Luther King, Jr.’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May https://www.sam.gov/SAM/ https://www.sam.gov/SAM/

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

8. ADDITIONAL INFORMATION FOR OFFERORS:

Contract Type: The Federal Government intends to award a Firm-Fixed Price (FFP) Indefinite- Delivery Indefinite-Quantity Contract Type in accordance with FAR 16.504. Attention should be directed to FAR Clauses 52.216-18 “Ordering” and 52.216- 19 “Order Limitations”, which are a part of this solicitation/contract.

Non-Personal Services Contract: The services provided in the contract will involve non-personal services. The personnel rendering the services of the contract are not subject, either by contract terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

B.2 STATEMENT OF WORK

PLANT MANAGEMENT AND CARE SERVICES

Introduction/Background

The NIH Clinical Center – defined as Warren Grant Magnuson, Ambulatory Care Research Facility (ACRF), and the Clinical Research Center (CRC) – consists of 3.5 million square feet of mixed occupancy space in three congruent buildings on the NIH campus. The Clinical Center (CC) is a 200 bed clinical research hospital servicing the needs of the NIH Intramural Research Program by providing a safe and effective environment for the care and treatment of patients participating in structured biomedical research protocols. The CC employs approximately 2,000 employees, across 30 different departments.

The Clinical Center Complex consists of 3.5 million square feet of mixed occupancy space in three congruent buildings on campus.

The Office of Communications and Media Relations (OCMR) promotes and supports the research and services of the CC through communication endeavors for many audiences, including staff, patients, researchers and trainees, students, allied and medical healthcare professionals, media the general public and members of Congress.

Currently within the CC, OCMR requires a contractor who will install and maintain, move and/or remove upon request, interior plants in the hospital and the Edmond J. Safra Lodge (Building 65). The contractor shall furnish all necessary services, labor, qualified personnel, material, equipment and facilities, not otherwise provided by the Government, to provide plants and maintenance procedures for live and silk interior and flowering plants as specified in this SOW. The Contractor will be responsible for beautifying the hospital and Safra Family Lodge during the holiday season with live poinsettia and other seasonal displays in the NIH Clinical Center.

Scope and Requirements

The contractor must be headquartered or have service locations within the Washington, D.C. Metropolitan area. The contractor shall be familiar with the project premises and how the existing conditions will be affected by the installation of plants or the performance of horticultural services.

The contractor shall provide all necessary trained, experienced and skilled personnel, materials, supplies and equipment necessary. This program shall provide for a neat, well-kept appearance and optimum health of the interior plants. The work shall consist of caring for and maintaining the existing plant material, both live and silk. It shall also consist of removing plants, cleaning existing planters and installing new live or silk plants as needed. The current inventory of plants is identified in Appendix 1.

As a research hospital, the Clinical Center must avoid plants that can have an impact on immuno-compromised patients and/or their care. The contractor must also be aware of changing guidelines from the Centers of Disease Control and Prevention (CDC) and the Joint Commission to ensure that there is not an impact on the Clinical Center’s Joint Commission accreditation.

The contractor will be required to provide the following services:

1. Interior Plant Care

Provide an Interior Plant Maintenance Program in the buildings specified above.

a) Care for and maintain the living plants and flowers, including:

i. watering,

ii. fertilizing,

iii. pruning,

iv. removing dead or damaged leaves,

v. replacing dead, dying or otherwise unattractive plants,

vi. adding mulch,

vii. removing trash from planters, and

viii. Implementing appropriate insect and disease control as prescribed and/or approved by the NIH Pest Management office.

b) Care for and maintain the silk plants, including:

ix. Dusting,

x. Adding mulch,

xi. Removing trash from planters, and

xii. Ensuring a neat and clean appearance at all times.

2. Foliage Plants

a) Specifications for foliage plant standards:

The Contractor shall provide plants of the quality and size equal to or surpassing Foliage No. 1 grade as described in the Interior Plant Specifications section of A Guide to Specifications for Interior Landscaping, 2003. Plant material shall have the following general characteristics:

i) Shall be visibly free of pests and pathogens which could, by their presence, induce or contribute to the decline of the plant.

ii) Shall be reasonably free of conspicuous scarring evidence. Scars, conspicuous or not, must be substantially healed, providing no point of entry for deleterious pathogens or boring insects. There must be no splitting of canes or trunks at branching points.

iii) Dead wood and branches shall be removed.

iv) All canes or trunks shall be well formed, sturdy and well rooted, and therefore, stable and self-supporting in the growing container.

v) Plant height shall be measured from the base of the growing container to mean foliage tip.

vi) Cane heights shall always be measured from the base of the growing container to the mean foliage tip.

vii) Shall be reasonably free of any chlorosis, yellowing or poor chlorophyll formation;

shall be turgid and substantially erect, as well as substantially free of blemishes resulting from mechanical, chemical, pathological or pest induced damage.

viii) Shall be cleaned of all dust, water-borne pesticide and fertilizer residue at time of acceptance by the Contracting Officers Representative (COR).

ix) The root system shall be well-developed and, upon inspection, shall be visibly free of pests and/or pathogens. Root and stem development shall be as follows:

Be well distributed throughout the container, such that the roots visibly extend on all sides to the inside face of the growing container. Conversely, the root formation within the container shall not be developed to the point where it becomes excessive (i.e. ‘root-bound’) and prohibits water-absorbing root hairs.

Afford firm support and ensure physical stability of the plant parts above the soil.

x) The growing medium shall be comprised of such constituents as may be necessary to provide:

Thorough drainage and satisfactory aeration of the root zone. The soil mass shall be as uniform as possible.

Adequate moisture and nutrient retention as may be necessary to promote vigorous but controlled plant growth.

Sufficient density in the growing container to ensure stability of the entire unit (i.e.

plant and container).

xi) The growing medium shall be visibly free of pests, pathogens and weeds. In addition, the growing medium shall be free of chemical residuals which could be irritating or harmful to employees, patients or visitors.

xii) All plants provided by the Contractor shall have been established in their present growing containers for a minimum of six months prior to installation. Plants shall not be root-bound. No plants will be accepted by the Government which require permanent staking in order to maintain in an upright position.

xiii) The Contractor shall prepare all plants furnished under this contract by acclimatizing them to lower light, moisture, humidity and fertilization levels in compliance with accepted industry standards.

b) Specifications for maintenance of foliage plant standards (horticultural services):

The Contractor shall provide horticultural services with a weekly program for maintaining the health and appearance of the plants. The program shall be carried out by trained, skilled service technician(s). Maintenance services shall commence with the effective date of the contract and shall include all new plant installations, as well as maintenance of existing plants.

The Contractor shall respond within 48 hours to requests by the COR to perform particular tasks determined to need immediate attention.

At the start of the contract period, the contractor shall evaluate all plants (and containers) throughout the CCC at designated locations to ensure that all plant material is in good health and appearance. Plants listed in Appendix 1 for removal that are in good health and appearance, should be used to replace plants that are diseased, infested or otherwise unattractive. If no suitable location is available, plants listed for removal will be disposed of by the contractor.

Prior to the expiration of each contract period (i.e., base contract year and each option year), the contractor shall ensure that all plant material is in good health and appearance.

Plants shall not be infested with insects or diseases, shall be clean, mulched, and shall not have overgrown their container. The Contractor shall be responsible for replacing plants which are not in good health or appearance prior to the expiration of the contract period and final payment by the Government.

c) Services Required for Live Plants

Weekly service procedures and functions for live plants shall be as follows:

i) Inspect soil moisture levels and replenish or remove as necessary.

ii) Trim and clean all foliage, remove debris from soil surface and add soil and/or mulch to soil surface.

iii) When necessary, rotate plants relative to any predominant light source in order to maintain an attractive shape to the plant.

iv) Maintain proper growing medium nutrient levels.

v) Clean planters each maintenance visit.

At each visit, the Contractor’s service technician(s) shall report to the COR and/or Contracting Officers Representative (COR) prior to departure from the NIH and shall provide him/her with a visit report describing the services performed such as watering, fertilizing, insect control, pruning, cleaning and adjusting exposure.

Services for live plants will also include removing and disposing or relocating plants and containers as specified by the COR.

The implementation of control measures for pest and disease infestations shall be in strict compliance with all State and Montgomery County, Maryland local regulations.

Applicators shall possess a current Commercial Pesticide Applicator Certificate for Category III-I Ornamental (Interior).

SPECIAL NOTE FOR PESTICIDES: Due to hospital, research laboratory and public spaces, the application of any pesticide on premises is strictly prohibited. Plant material found to have insect adults or their eggs shall be immediately removed and replaced with like kind and size material.

3. Holidays Displays

a) Poinsettias

The contractor shall provide, install and maintain poinsettias in designated locations throughout the NIH Clinical Center (See Appendix 1 below). Delivery must occur on the first Saturday of December, unless there is mutual agreement by both parties to deliver the seasonal plants on the last Saturday in November. The poinsettias will remain in place through January 1. The contractor will provide all necessary speed covers, deep dish liners and fiberglass containers for the 10” and 12” poinsettia trees which are free standing. The contractor shall deliver, assemble, install (and remove at the end of the display period), and make sure that the work areas are left clean. The existing plants will be removed and cared for off-site at the contractor’s location while the poinsettias are displayed. The contractor will guarantee, maintain and water the poinsettias as necessary during the performance period.

b) Decorated Holiday Tree

The contractor will deliver, set up and decorate one 15 foot artificial tree for the main lobby of the NIH Clinical Center. The tree must be secured in a weighted base designed to minimize the risk of tipping and appropriate for the height of the tree. The tree will be decorated with non-religious, festive ornaments and small white lights. The lights may be integrated into the tree. The contractor will provide all decorations and will ensure that ornaments are securely fastened to the tree. Delivery must occur on the first Saturday of December, unless there is mutual agreement by both parties to deliver the seasonal plants on the last Saturday in November. The tree will remain in place through the first Friday in January.

c) Easter Lilies The contractor shall provide, install and maintain ten “Nellie White” Lilies, in 8 inch pots.

Delivery will occur four weeks prior to Easter and remain in place through the week following Easter. The plants will be placed in the Chapel on the 7th floor. All lilies shall be top quality bulbs with flowers entering full bloom, three (3) bulbs per pot. Growing pots shall be wrapped in gold or silver foil. The contractor will guarantee, maintain and water the lilies as necessary during the performance period

4. Live Flowers

The Contractor shall install, maintain for the specified time period, and remove or replace flowers as specified in Appendix 1 in accordance with the Statement of Work.

Care and maintenance of live flowers shall be the same as that for other live plants and shall include watering, pruning, removing dead or damaged leaves, replacing dead, dying or otherwise unattractive plants, adding mulch, removing trash from planters, and implementing the appropriate insect and disease control.

Flowers furnished under this contract shall meet the same foliage plant standards listed above in FOLIAGE PLANTS: 2. (a) Specifications for foliage plant standards. Flowers shall be in bloom at time of installation and shall have a minimum of four stems growing out of the root system.

5. Silk Plants

a) Installation of New Silk Plants

The planters shall be thoroughly cleaned and prepared for the installation of new silk plants. Silk plants to be installed shall include the plants listed in Appendix 1. Silk plants shall be mulched with pine bark nuggets, ½ to 1” in size and spread to a minimum of 2” deep over the entire surface of the planters. Moss topdressing will not be acceptable.

b) Services for Silk Plants Weekly service procedures and functions for the silk plants shall be as follows:

i) Dusting and cleaning of all foliage, removal of debris from soil surface, and addition of soil and/or mulch to soil surface.

ii) Cleaning of planters as necessary.

6. Plant Replacement Guarantee

During the contract period, the Contractor shall replace, at no additional cost to the Government, any plant(s) that is being maintained under the contract which deteriorates in health and appearance so as to become of a lesser quality and/or grade from that which existed at the beginning of the contract period. This shall include plants that are dead, dying or otherwise unattractive due to excessive pruning, die-back or severe or chronic pest infestation. Plants which have declined as a direct result of utility failures, unauthorized relocation, vandalism or causes beyond the contractor’s control shall not be subject to the replacement guarantee provisions of this contract.

All plant replacements shall be made with the same species, size and grade of plant(s) as was in place at the beginning of the contract period, or with another plant of comparable value which is acceptable to the COR.

On the effective date of the contract, the COR and the Contractor shall survey the various buildings for the purpose of establishing a plant inventory. Existing locations and conditions of all plants will be documented. All noted and identified dying or unhealthy plant(s) shall not be subjects to the replacement requirements stated above.

Any plant(s) determined unhealthy shall be subject to the same care and maintenance by the Contractor as specified in this SOW.

a) Replacement Planting Methods and Materials Plants shall be placed plumb and secure within their planters. Sytrofoam nuggets may be used as filler material between the planter and the grow pot, however, nuggets may not be exposed. Mulch shall be pine bark nuggets, ½ to 1 inch in size, spread to a minimum of 2 inches deep over the entire planter surface. Moss top-dressing will not be accepted.

Government Responsibilities

The government is responsible for:

1. Providing reasonable access to the environment on the date that work has been scheduled.

2. Providing information as to all known hazards or hazardous materials which contractor personnel may encounter when working in the environments where painting or carpeting is being performed.

3. Providing mandatory training as required by The Joint Commission and for security clearance and access to work areas.

4. Providing training regarding patient confidentiality, safety and infection control.

Contractor Responsibilities

1. Deliveries and Installation

a) The Contractor shall notify the COR at least 48 hours prior to commencement of work at the project premises and coordinate all delivery and installation activities.

b) Unless otherwise specified, deliveries shall be made Monday through Friday (excluding

Federal Holidays as listed below) between 7:30 am and 4:00 pm. Trucks arriving after 4:00 pm will not be allowed to remain overnight at NIH and must return the following day for unloading. Supplies and services scheduled for delivery on a Federal holiday should be made the following workday. Inside delivery within the consignee’s premises is required. The Contractor shall notify the COR, located in Building 10, Room 1-4553 (phone 301.827.4085) upon arrival at the facility and prior to beginning work and upon completion of work. The holidays observed by the Federal Government are as follows:

New Year’s Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Inauguration Day

Also, any other day declared by the President of the United States to be a national holiday or when the government is closed as determined by the Office of Personnel Management.

c) Plants shall be transported to the project premises via enclosed and environmentally controlled vehicles by contractor personnel experienced in handling live plants. It shall be the contractor’s responsibilities to protect plants from adverse environmental conditions during all phases of delivery and installation.

d) The Contractor shall be responsible for the protection of all plants during installation. Any damage, theft, or deterioration of the health or appearance of any plant being installed shall be the responsibility of the Contractor.

e) The Contractor shall coordinate his/her activities so as not to interfere with the work of any party in the vicinity. The work area shall be left clean and free of litter at the end of the day. Debris accumulated during work procedures shall be removed and the equipment or furniture moved during work procedures shall be repositioned to original locations. Disposal of all residue/debris will be done off-site in strict accordance with all applicable Federal, State and local regulations.

f) Planting procedures and methods shall be in compliance with accepted industry practices and as specified in this SOW. Following completion of plant installation, the Contractor shall notify the COR for the purpose of inspecting the services provided. Any deficiencies noted by the COR shall be corrected by the Contractor at no additional cost to the Government.

g) All installation work performed under the contract shall be completed within 45 calendar days from the date of notice to proceed.

h) Any work or materials not within the scope of this agreement, which will result in additional cost, shall not be accomplished until approved by the contracting officer.

i) Adheres to Joint Commission requirements.

2. Periodic Meetings

The Contractor may be asked to meet periodically with the COR to discuss schedules, progress or updates.

3. Deliverables

a) Provide all labor, materials, supervision, plants (live and silk), flowers, and transportation required to provide services described in this SOW.

b) Provide detailed documentation of the work that was performed on the monthly invoice.

c) All paper/hardcopy documents/reports submitted under this contract shall be printed or copied, double-sided, on at least 30 percent post-consumer fiber paper, whenever practicable, in accordance with FAR 4.302(b).

d) Satisfactory performance of the final contract shall be deemed to occur upon performance of the work described in the Statement of Work and upon delivery and acceptance by the Contracting Officer, or the duly authorized representative, of the following items in accordance with the stated delivery schedule:

e) The items specified below as described in the REPORTING REQUIREMENTS Article in SECTION C of this contract will be required to be delivered F.o.b. Destination as set forth in FAR 52.247-35, F.o.b. DESTINATION, WITHIN CONSIGNEES PREMISES (APRIL 1984), and in accordance with and by the date(s) specified below [and any specifications stated in SECTION D, PACKAGING, MARKING AND SHIPPING, of this contract]:

Item Description Quantity Delivery Schedule

(1) Documentation of all work performed in the monthly invoice

01 Monthly

(2) Deliver, install, maintain, relocate and/or dispose of all plants, flowers, holiday displays and silk plants outlined in Appendix 1. Provide visit report upon request.

See Appendix 1 Weekly

APPENDIX 1

NIH Clinical Center Plant Locations

472 live and silk plants

149 seasonal plants

621 total plants o Inventory prepared January 21, 2020

Clinical Research Center

P1: Admissions Information Desk

2-6” Janet Craig

1-8” Zizi

4-10” Janet Craig o Total: 7 plants

1st Floor: Atrium

2-14” Ming Aurelia

235-6” Pothos five plants per container included with the larger plants.

1-14” Dracena reflexa

6-14” Fiddely Figs

2-14” Dracena fragrans

4-14” Saloum Philodendron

7-14” Janet Craig

3-14” Ponytail palm

2-14” White Bird of Paradise

2-14” Chicken Gizzards

2-14” Dracena Lisa

4-10” Aglaonema

2-14” Dracena fragrans giant

2-14” Dracena Janet Craig moonlight

2-14” Arboricola tree braided

2-14” Schefflera Amate

2-14” Dracena Tarzan

4-6” Zizi o Total: 284 plants

1st Floor: Admissions

8 Aglaonema silk planters (cleaning only) o Total: 8 plants for cleaning only

3rd Floor: Atrium

4-14” Janet Craig

2-14” Dracena reflexa

1-14” Schefflera Amate

1-14” Dracena fragrans o Total: 8 plants

4th Floor: Atrium

1-10” Janet Craig

1-14” Dracena marginata

1-14” Chicken Gizzard

1-14” Kentia Palm

1-14” Janet Craig

1-14” Dracena Tarzan

4th Floor Medical Boardroom

2-10” Snake plants (sansevieria trifasciata) in the waiting area o Total: 2 plants

5th Floor: Atrium

2-10” Schefflera (relocated from in front of the Travel & Communications Office, move back once Pharmacy relocation project is complete)

1-14” Schefflera Amate

2-14” Rhapis palms

1-14” Dracena Tarzan

1-10” Braided Janet Craig

6th Floor: Director’s Suite

2-10” Spathiphyllum

2-14” Janet Craig

1-14” Dracena fragrans giant

6th Floor: Atrium

1-14” Dracena Tarzan

1-14” Janet Craig

1-14” Fiddely Figs

1-14” Schefflera Amate

1-10” White Bird of Paradise o Total: 5 plants

7th Floor: Atrium

4-14” Crotons

4-14” White Bird of Paradise

7th Floor: 7-2533

1 planter box in Director of Spiritual Care’s Office o Total: 1 plant

7th Floor: Chapel

2-17” Arboricola

2-10” Aglaonema

2-10” Warnecki o Total: 6 plants

7th Floor: Breezeway

1-14” Arboricola

2-14” Rhapis palms

1-17” Schefflera Amate

1-24” Norfolk pine o Total: 6 plants

Ambulatory Care Research Facility

B2: Molecular Imaging

1-6” Pothos in waiting area

1-10” Rickie in waiting area

2-24” topsiders with 6-6” Aglaonema (three per topsider)

1st Floor: ACRF Phlebotomy Waiting Room

66-6” Janet Craig on four foot partition walls o Total: 66 plants

1st Floor: ACRF Pediatric Clinic

2-14” Dracena fragrans

1st Floor: Radiology Waiting Room

1-6” Aglaonema in the waiting room

2-10” Janet Craig in the Nuclear Medicine waiting room o Total: 3 plants

1st Floor: CT Waiting Room

2-6” Pothos in waiting area

1-6” Aglaonema o Total: 4 plants

1st Floor: DTM Waiting Room

1-14” Ming Aurelia

2nd Floor: ACRF

2-14” Janet Craig in the waiting area North of the 2nd floor cafeteria by the outpatient elevators o Total: 2 plants

2nd Floor: ACRF Surgery Waiting Room (2C516)

1-6” Snake plant

2-6” Aglaonema o Total: 3 plants

2nd Floor: ACRF Pre-Anesthesia Clinic

1-6” Snake plant

1-6” Aglaonema

3rd Floor: ACRF

1-10” Janet Craig next to outpatient elevators

1-6” Zizi North of the clinic in the windowsill

1-8” Pothos North of the clinic in the windowsill

3-10” Janet Craig North of the clinic in the 3rd floor breezeway

2-14” Warnecki North of the clinic in the 3rd floor breezeway

4th Floor: ACRF

1-6” Janet Craig in clinic

1-6” Aglaonema North of the clinic in the windowsill

5th Floor: ACRF

1-14” Janet Craig in clinic

6th Floor: ACRF

7th Floor: ACRF

No plants

8th Floor: ACRF

No plants

9th Floor: ACRF

1-10” Rickie in clinic

1-6” Janet Craig North of the clinic in the windowsill

10th Floor: ACRF

1-10” Rickie in clinic

11th Floor: ACRF

12th Floor: ACRF

No plants

13th Floor: ACRF

1-14” Aglaonema in clinic

Safra Lodge (Building 65)

1-14” Tarzan

1-14” Zizi

1-10” Aglaonema

1-10” Dracaena Lisa

1-10” Dracaena Marginata

1-10” Sansevieria Snake Plant

1-10” Warneckei

Holiday Plants

Seasonal substitution brought in the first weekend in December, removed the first weekend in January

1-15’ Decorated artificial Christmas tree in the Clinical Center Atrium

2-10” pointsettias at the B1 Hospitality Desk

2-10” large white pointsettias at the North Hospitality Desk (main entrance)

42-6” pointsettias on four foot partition walls in phlebotomy, replacing 42-6” Janet Craig

50-6” pointsettias in the Clinical Center Atrium inside the Kentia Palms

5-6” pointsettias in the Surgery waiting room

1-6” pointsettias in the phlebotomy waiting room

1-12” pointsettia tree in the 3rd floor atrium

1-12” pointsettia tree in the 5th floor atrium

2-6” pointsettias in the CEO suite reception area

1-12” pointsettia tree in the 7th floor atrium

12-6” pointsettias in the 7th floor Chapel

21-6” pointsettias on the hospital reception desks (Rehab Medicine, Pharmacy, Admissions, Cashier, Voucher, Radiology, Nuclear Medicine, Phlebotomy, Outpatient clinics)

6-6” pointsettias in the Safra Lodge

2-12” pointsettia tree in the Safra Lodge o Total: 149 plants

B.3 PRICE SCHEDULE

CONTRACT

LINE ITEM

NUMBER

(CLIN)

DESCRIPTION OF

SUPPLIES/SERVICES

PERIOD OF

PERFORMANCE

QTY. UNIT UNIT

PRICE

TOTAL

AMOUNT

0001 Plant Maintenance and Care Services for the NIH Clinical Center. Please see