rfqletterfood FY2009 1st qrt.pdf

U.S. Department of Justice

Federal Bureau of Prisons

Federal Correctional Institution

3150 Horton Road

Fort Worth, Texas 76119-5996

September 15, 2008

Re: RFQ50903-0001-9, General Line Grocery Products Federal Correctional Institution - Fort Worth, Texas

Dear Quoter:

Accompanying this cover letter is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution (FCI), Fort Worth, Texas, Contracting Office, for the acquisition of various meat products for our facility. This package contains all the necessary information for submitting a request for quote for evaluation.

When submitting request for quotes, quoters should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of the quotes.

All potential quotes are advised that this solicitation includes the clause FAR 52.212-4 (Sept 2005) for Commercial Items, Central Contractor Registration (CCR). This clause requires all contractors doing business with the Federal Government to be registered in the CCR database. Quoters should include their Data Universal Number System (DUNS) number in their quotes. The Contracting Officer will verify registration in the CCR database prior to award by entering the potential awardee’s DUNS number into the CCR database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

As of January 1, 2005, all potential offerors are required to complete the annual representations and certifications electronically via the On-line Representations and Certifications Application (ORCA), which should be completed at http://orca.bpn.gov. This information is included in the provision FAR 52.212-1 (Jan 2005) Instructions to Offerors - Commercial Items. Once you have completed the ORCA requirement, you are no longer required to submit 52.213-3 Offeror Representations and Certifications with your quote. Failure to complete either of these registration procedures outlined in this solicitation, may result in elimination from consideration for award.

Offers shall be received on or before the deadline of Friday September 26, 2008, 2:00 p.m. central standard time, via mail, fax or email (see addresses below) Mailed quotes shall be submitted to the following address: Faxed quotes should only contain the bid portion of the packet.

Russell Geary, Contract Specialist Federal Bureau of Prisons Federal Correctional Institution 3150 Horton Road Fort Worth, Texas 76119 sgeary@bop.gov http://orca.bpn.gov.

Mailed and hand-carried quotes must be delivered to the Contracting Officer at the address shown above no later than the time specified as the deadline for receipt of quotes. PLEASE DO NOT SUBMIT QUOTES TO ANY LOCATION OTHER THAN THE ONE LISTED ABOVE. (Quotes received after the quote deadline will be handled in accordance with FAR 52.212-1(f).)

Please place any questions you may have in writing and fax them to (817) 413-3325 to my attention or email at sgeary@bop.gov. We will consider all questions received and provide responses, where appropriate.

Please do not change any specifications or requirements from those listed on solicitation. Altered specifications may result in disqualification of item.

If you have any other questions, please feel free to call me at (817) 413-3041.

Sincerely, Russell Geary, Contract Specialist Federal Bureau of Prisons FCI Fort Worth

Enclosure