RFQ486303.pdf
PDF 210 KB Posted
- Solicitation number
- 486303
- Issued by
-
Department of Energy
About this file
This is a Request for Quote (RFQ) from Oak Ridge National Laboratory (ORNL) for DC Magnetic Field Sensors. ORNL is soliciting firm fixed price quotes for items detailed in the Bill of Materials (Attachment C). The solicitation number is 486303, with offers due by August 11, 2026 at 5:00 PM EST. The offer validity period is 60 days. Award will be made to the lowest priced, technically acceptable proposal. This is not a small business set-aside. The NAICS code is 334519 (Other Measuring and Controlling Device Manufacturing – 600 Employees), and the anticipated subcontract type is Firm Fixed Price.
Offerors must submit a firm fixed price quote with proposed delivery schedule, with tariffs expressly stated and priced separately. FOB terms shall be FOB Destination for domestic shipments and Delivered at Place (DAP) for international shipments, with no insurance. Required documents include a completed and signed Abbreviated Representations and Certifications form (BSD-CS-2260, dated 03/09/2026) and any exceptions to terms and conditions. Additional requirements include providing written documentation verifying that products meet catalog specifications, an operating and maintenance manual with operational procedures and spare parts list, and qualified personnel to perform installation, start-up, and comprehensive training. The seller must provide two weeks' notice before shipment and ensure the system arrives in undamaged, working condition. Questions are due August 7, 2026 by 5:00 PM EST, and all proposals must be submitted via email to Procurement Officer Brooke Ellis at elliseb@ornl.gov. The solicitation incorporates ORNL Terms and Conditions (Attachment A), Prime Flowdown Clauses (Attachment B), and FAR 52.211-6 Brand Name or Equal provision.
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Text version
Hello, Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.
Solicitation Number: 486303 Offers Due By: 8/11/2026 @5pm est Offer Validity Period: 60 days NAICS Code: 334519- Other Measuring and Controlling Device
Manufacturing– 600 Employees
Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: DC Magnetic Field Sensor Anticipated Subcontract Period of Performance: N/A ORNL Procurement Representative: Brooke Ellis (elliseb@ornl.gov)
Summary of Work/Description of Items:
See Attachment C - Bill of Materials
Please provide the following documents in response to this proposal:
Quote: A firm fixed price quote with your proposed delivery schedule.
- Any tariffs shall be expressly stated and priced separately on the quote.
- FOB and Shipping Terms- FOB Destination for domestic shipments. The preferred terms for international shipments are Delivered at Place (DAP). Do not insure shipments.
Required Documents: Provide a completed and signed copy of the following attached documents:
- Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026)
Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.
The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:
RFP ATTACHMENTS
Attachment No. Description Document Title (Date/Revision)
Attachment A ORNL Terms and Conditions Terms & Conditions- Purchase Order Commercial Product and Services under SAT (BSD-CS-2154, dated 01/13/2026)
Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 07/ 06/2026)
Attachment C Bill of Materials RFQ486303- Bill of Materials
Attachment D Representations and Certifications
Representations & Certifications – Abbreviated (BSD- CS-2260, dated 03/09/2026)
Special Provisions:
FAR 52.211-6 Brand Name or Equal shall apply
Commercial Items Meeting Catalog Description With this order, written documentation shall be provided verifying that the products ordered by the Company based on the stated catalog specifications have been supplied. An example of acceptable documentation is a completed listing of the products shipped with the associated catalog numbers.
Operating/ Maintenance Manual Documents shall be submitted that contain the operational procedures, instructions, maintenance, spare parts list, and handling precautions.
Packing and Shipping The Seller is responsible for all packing and shipping provisions to ensure that the system arrives at the Company’s site in an undamaged, working condition. The Seller shall inform the Company of shipping plans two weeks before actual shipment.
Seller Installation and Start Up The Seller shall provide qualified personnel to perform and oversee or oversee all system installation and start-up activities necessary to ensure the system is fully functional upon completion. In addition, the Seller shall provide personnel to provide comprehensive training necessary to operate the system to its full capabilities as stated in the technical portion of the specification.
Important Dates:
Questions: Questions are due on 8/7/2026 by 5:00 PM EST. All questions shall be provided in writing via email to the Procurement Officer listed below.
Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 5:00
PM EST on 08/11/2026.
Thank you, Brooke Ellis Procurement Officer Commercial Support, Contracts Division Business Services Directorate
Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: elliseb@ornl.gov
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