RFQ42-26 - On-Call PES Mechanical_ Electrical _ Plumbing Eng Srvcs.pdf

On-Call Professional Mechanical, Electrical & Plumbing… RFQ 42-26 Page 1 of 16 October 18, 2026

EL PASO WATER – PUBLIC SERVICE BOARD

REQUEST FOR QUALIFICATIONS

RFQ42-26

October 25, 2026

RE: Request for Qualifications (RFQ) - Professional Engineering Services

PROJECT: ON-CALL PES FOR MECHANICAL, ELECTRICAL, AND PLUMBING

ENGINEERING SERVICES FOR WATER, WASTEWATER,

RECLAIMED WATER, STORMWATER, AND ADMINISTRATIVE

FACILITIES

ATTENTION:

Proposals are being accepted by El Paso Water (EPWater) for Statements of Qualifications (SOQ) from interested firms for:

ON-CALL PES FOR MECHANICAL, ELECTRICAL, AND PLUMBING

ENGINEERING SERVICES FOR WATER, WASTEWATER,

RECLAIMED WATER, STORMWATER, AND ADMINISTRATIVE

FACILITIES

Most projects identified at this time have been approved in the FY2026/2027 capital improvements program; however, others will be identified throughout the year. The nature of these contracts will be for on-call services for a period of three (3) years effective from the date of the contract award date. Within the three-year contract time, multiple task orders may be issued under each contract.

However, total task orders amount will be limited to a maximum of $1,500,000. If work on a task order is issued prior to the expiration of the contract, the work order will remain in effect until completion of the work order. EPWater may select multiple qualified consultants for this on-call contract. The estimated costs for these projects can range from $100,000 to $10 million (engineering and construction).

All inquiries and communication regarding this Request for Qualifications must be submitted via ionwave to:

https://epwater.ionwave.net/HomePage.aspx

If you have trouble accessing the Contract Documents, please contact the Purchasing Department of the El Paso Water Utilities, Public Service Board, at (915) 594-5628

A non-mandatory pre-submittal meeting will be held for this project on November 9, 2026 at 9:30 a.m. (local time) via Microsoft Teams. Join the meeting now https://gcc02.safelinks.protection.outlook.com/ap/t-59584e83/?url=https%3A%2F%2Fteams.microsoft.com%2Fmeet%2F29444803760664%3Fp%3DVfxgaUxx8j58F5LiZk&data=05%7C02%7CIrma.Lara%40epwater.org%7C046790d81b3d4f0083dc08df1e6118e4%7C3eebb7d99c594af3aca000b46518374d%7C0%7C0%7C639263074542697975%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=CmVET3JNjY39iz4WxTkup8Bj9Kfo%2BC5REy5OxZ4eG50%3D&reserved=0

On-Call Professional Mechanical, Electrical & Plumbing… RFQ 42-26 Page 2 of 16 October 18, 2026

RFQ SCHEDULE

The following Schedule of Events represents EPWater’s best estimate of the schedule that will be followed. EPWater reserves the right to modify the schedule as required.

EPWater issues RFQ …………………………………………………………...October 25, 2026 Pre-Submittal Meeting ………………………………..November 09, 2026 at 9:30 A.M. (MST) Deadline for Submission of Requests for Clarification. November 13, 2026 by 5:00 P.M. (MST) EPWater provides Responses/Clarifications ……….....November 20, 2026 by 5:00 P.M. (MST) Deadline for Submission of SOQ and PRF ...................... December 2, 2026 by 1:30 P.M. (MST) Notify Selected Team(s) Estimated Date ......................................................... December 11, 2026 Present to Board for Approval ............................................................................ February 10, 2027

PROJECT SCOPE

EPWater is requesting professional engineering services to provide/assist with the preparation of:

o Technical Memorandum Conduct study on a given task order and prepare technical memorandum to include existing condition and proposed improvement

Provide preliminary engineering estimate

Provide life cycle cost analysis, if needed o Schematic Design Create a thorough list of project objectives Develop schematic design options in 2-D Review options with Owner o Design Development Detail to schematic design is added Incorporate requested changes based on EPWater’s feedback Review changes with EPWater o Construction Estimate Develop construction cost estimate

Engineer shall provide a description of work Provide a list of specific products, fixtures, equipment, and materials to be included in the estimate and quantities of materials o Construction Documents Design drawings, specifications, and construction cost estimate are completed

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Construction Documents shall be in accordance with building codes and zoning ordinances and EPWater design guidelines o Construction Administration and Inspection Engineer acts as the EPWater’s advocate during construction by:

• Answering contractor questions

• Interpreting the construction documents

• Inspection of work of contractor o The above-noted services may or may not be applied to all projects, involving the following:

Heating, ventilation, and air-conditioning

Pump selection and specification Power generation Power distribution Lighting Fire alarm and security system Communication System Low and medium voltage electrical systems Domestic water and sewage system Instrumentation and control Corrosion control

The successful firms must demonstrate experience in designing and constructing the facilities described above on time and within budget.

The objective in this solicitation is to provide professional engineering services resulting in enhanced project efficiency, on schedule and within budget, while meeting the specific Task Order assignment(s) objectives, and assuring the work is performed to accreditation standards and in compliance with Utility practices. Restriction of Communication: From the time of release of this solicitation until final award is made to a successful respondent and such award is announced, interested firms are not permitted to communicate about this solicitation or scope with any staff or any official representatives of EPWater, or their consultants, except for submission of questions as instructed in this RFQ. EPWater reserves the right to disqualify the submittal of any respondent in violation of this policy.

SUBMITTAL EVALUATION

All firms must follow the requirements listed below. It is the firm's responsibility to assure compliance with these requirements. Failure to follow these instructions may result in disqualification.

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The Statement of Qualifications (SOQ) must be submitted electronically via EPWater’s ionwave.

In addition to electronic submission via Ion Wave, El Paso Water will also accept sealed SOQ packets delivered in person or by mail. These must be received no later than the deadline stated in the RFQ at the following address:

El Paso Water – Purchasing Department 1154 Hawkins Blvd., El Paso, TX 79925

Attn: Purchasing and Contracts Department

Please ensure the envelope is clearly marked with:

“RFQ42-26 ON-CALL PES FOR MECHANICAL, ELECTRICAL, AND PLUMBING

ENGINEERING SERVICES FOR WATER, WASTEWATER, RECLAIMED WATER,

STORMWATER AND ADMINISTRATIVE FACILITIES.”

Late submissions, whether electronic or physical, will not be accepted.

File size should be no more than five megabytes (5MB). Use provided SOQ template (Exhibit A).

The size of the lettering shall not be less than 11 size font. Line spacing shall be single-spaced.

Attach a cover page and a one-page cover letter on the SOQ.

A. SOQ will be evaluated using the criteria below:

1. FIRM PROFILE (20 POINTS)

a. Provide general information about your Firm, such as lines of business, service offerings, locations of home and other offices, number of employees (professional and non-professional), years in business.

b. No template required to provide this information. Three (3) pages maximum.

2. MINIMUM QUALIFICATIONS (Pass/Fail)

a. Team shall have a registered Professional Engineer in the State of Texas with minimum of eight (8) years’ experience designing mechanical systems

b. Team shall have a registered Professional Engineer in the State of Texas with minimum eight (8) years’ experience designing electrical systems

c. Team shall have a registered Professional Engineer in the State of Texas with minimum eight (8) years’ experience designing plumbing systems

d. All firms on the team must be registered in the State of Texas

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3. PROPOSED PROJECT TEAM AND TEAM MEMBER EXPERIENCE

(40 POINTS)

a. Provide Organizational Chart showing relationship between team members and subconsultants (if any).

b. The team members required for this project are:

• Principal in-charge

• Project Manager

• Design Engineers, Mechanical and Electrical

• Estimator

• Construction Manager

• Sub-consultants (if any)

c. Provide team member resume showing role, qualifications, experience, and availability. Use Exhibit A, Item B template to provide this information.

d. Provide two (2) Project References Forms (PRF) to be filled out by previous clients from any completed past projects. Use Exhibit B, Project Reference Form, to provide this information. PRF must be submitted directly by the person providing the reference to EPWater via electronic e-mail to: aeselections@epwater.org.

e. Project Team and Team Members will be scored based on completeness of the team, qualifications, experience, availability, and project references received.

4. PAST PROJECT EXPERIENCE (40 POINTS)

a. The firm shall provide a maximum of four (4) completed past project experiences similar in scope and size in the past 10 years. Use Exhibit A, Item C to provide this information.

b. The project experience shall include project name, name of owner, project location, reference name with current contact information including telephone number and e-mail address, original construction cost, final construction cost, original completion date, actual completion date, brief explanation for delays, change orders, project team member involved on the project and their role.

c. Each project experience can score a maximum of 5 points based on the similarity of project scope, complexity of the project, and role of the team member on the project.

mailto:aeselections@epwater.org

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POST SELECTION PROCESS

Firms who were not selected will be notified in writing of the decision. The selected Firms will contract directly with the EPWater and will work to successfully provide the full scope of professional services required to complete the project requirements.

EPWater will evaluate inquiries and issue an appropriate response. All questions and responses and additional information will be included and issued in an Addendum.

ATTACHMENTS:

1. Exhibit A – Statement of Qualifications

2. Exhibit B – Project Reference Form

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EXHIBIT A

Statement of Qualifications for:

RFQ42-26 ON-CALL PES FOR MECHANICAL, ELECTRICAL, AND PLUMBING

ENGINEERING SERVICES FOR WATER, WASTEWATER, RECLAIMED WATER,

STORMWATER AND ADMINISTRATIVE FACILITIES

A. MINIMUM QUALIFICATIONS (Pass/Fail)

The proposed Firms shall comply with the following qualifications:

• The team shall include a Professional Engineer licensed in the state of Texas with a minimum of eight (8) years of verifiable experience designing the plumbing systems of MEP projects.

NAME TX P.E. LICENSE NO. FIRM YEARS OF EXPERIENCE

• The firm must be registered in the State of Texas

FIRM NAME OFFICE ADDRESS TX REGISTRATION NO.

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B. PROPOSED PROJECT TEAM AND TEAM MEMBER EXPERIENCE (40 Points)

Provide Organizational Chart in the space provided below showing the relationships between the team members. Provide team member resumes showing their role, capacity, and involvement in this project, including their experience, education, registration, certifications, and catalog of representative or relevant projects. It is in the best interest of a prospective firm to use the submittal to provide a clear and detailed explanation of how the consultant is the best qualified and fit team for the project. The Selection Committee shall evaluate, and rate Project Team and team members based on completeness of the team, qualifications, experience, and availability.

In the space below, please provide the team organizational chart. Provide state registration, if applicable.

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Photograp

Photograp

(Use this form to provide Qualifications of all Team Members)

Name: Title:

TX Registration No.: Firm:

Availability (%):

Team Role:

Team Member Qualifications:

Team Member Experience:

TX Registration No.: Firm:

Availability (%):

Team Role:

Team Member Qualifications:

Team Member Experience:

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C. PAST PROJECT EXPERIENCE (40 Points)

All firms shall submit four (4) past project experiences in the past 10 years designed and/or built of similar size and type. The list shall include project name, name of owner, project location, reference name with current contact information including telephone number and e-mail address, original construction cost, final construction cost, original completion date, actual completion date, brief explanation for delays, change orders, name of project team member involved on the project and their role. Each project experience can score a maximum of 5 points. The Selection Committee will evaluate and rate each Past Project Experience based on similarity of project scope, complexity of the project, and role of team member on the project. (Use the forms on next page for Past Project Experience)

Past Project Experience No. 1 Project Name:

Project Owner:

Role of Respondent:

Phone: E-mail:

Delivery Model and Contract Type:

Project Team Member(s) involved in this project:

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Project Summary:

Project Highlights and relevance to this project:

Initial Cost: Scheduled Completion:

Final Cost: Actual Completion:

Change Orders (%): Design related delays?

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Past Project Experience No. 2

Phone: E-mail:

Delivery Model and Contract Type:

Project Team Member(s) involved in this project:

Project Summary:

Project Highlights and relevance to this project:

Initial Cost: Scheduled Completion:

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Past Project Experience No. 3

Phone: E-mail:

Delivery Model and Contract Type:

Project Team Member(s) involved in this project:

Project Summary:

Project Highlights and relevance to this project:

Initial Cost: Scheduled Completion:

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Past Project Experience No. 4

Phone: E-mail:

Delivery Model and Contract Type:

Project Team Member(s) involved in this project:

Project Summary:

Project Highlights and relevance to this project:

Initial Cost: Scheduled Completion:

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PROJECT REFERENCE FORM

List the name of the two agencies that will provide the Project Reference Form (PRF) - Exhibit B attached. The PRF must be submitted directly by the agency providing the reference to EPWater via website: https://epwater.ionwave.net/HomePage.aspx

AGENCY AGENCY REPRESENTATIVE E-MAIL ADDRESS

END OF EXHIBIT A

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EXHIBIT B

PROJECT REFERENCE FORM (PRF)

Directions to Submitting Firm: Request two (2) Public/Private agencies for which you have completed Professional Services with similar in scope. Provide this form to the Agency or Agency's representative directly responsible for oversight of the project to complete and submit via EPWater’s electronic e-mail to: aeselections@epwater.org prior to the date and time listed below.

If the form is received after the date and time specified, it will not be accepted.

Statement of Qualifications Due Date and Time: December 02, 2026 – 1:30 P.M. (MST)

PROJECT NAME: ON-CALL PES FOR MECHANICAL, ELECTRICAL, AND

PLUMBING ENGINEERING SERVICES FOR WATER, WASTEWATER, RECLAIMED

WATER, STORMWATER, AND ADMINISTRATIVE FACILITIES RFQ42-26

NAME OF COMPANY TO BE EVALUATED:

NAME OF AGENCY OR FIRM SUBMITTING EVALUATION:

NAME/PHONE NUMBER OF PERSON SUBMITTING EVALUATION:

NAME OF PROJECT AND DATE SUBSTANTIALLY COMPLETED:

QUESTIONS:

1. Has the above-referenced project reached final completion? (Select one) ☐ Yes ☐ No

2. What project delivery method was utilized? (Select one) ☐ DBB ☐ CMAR □ D-B ☐

OTHER

3. What was the firm's role, and in what capacity did they serve on the above-referenced project?

4. On a scale of 1 to 10 (1 being “poor” - 10 being “excellent”), how would you rate this company's performance on the following:

Rate: 1-10

• How would you rate work performed by this firm on your project?

• Was the project completed on time?

• Was the project completed within budget?

• What was the quality of the work performed?

• Was staff proactive in solving problems that may have occurred on your project?

• Would you be willing to contract with this firm again? (1 = No and 10 = Yes)

TOTAL POINTS (maximum 60 points) prior to the date and time listed below.

If the form is received after the date and time specified, it will not be accepted.