RFQ405 20-Quart Heavy Duty Planetary Mixer.doc

IDAHO DEPARTMENT OF HEALTH AND WELFARE

RFQ405

Hobart 20-Quart Centerline Planetary Mixer or Equivalent

1. Purpose

The Idaho Department of Health and Welfare (Department), State Hospital North (SHN) is requesting quotes for a Hobart HMM20-1STD Twenty (20) Quart Centerline Planetary Mixer or equivalent as further detailed below.

2. Background SHN in Orofino, Idaho is in need of a new Hobart HMM20-1STD Twenty (20) Quart Centerline Planetary Mixer or equivalent to replace the worn Hobart HMM20-1STD Twenty (20) Quart Centerline Planetary Mixer and attachments with an updated model twenty (20) quart mixer and attachments for food preparation in the SHN kitchen.

3. Timelines and Submittal

Quotes will be accepted through IPRO only. Submit your quote using the IPRO Items and Questions pages no later than 4:59:59 p.m. Mountain Time on 04/12/2024.

All correspondence regarding this RFQ must be done through the Q & A Board in IPRO.

Billing Procedure:

No invoices will be accepted or paid without receipt of delivery. Payment terms must be Net 30 days upon receipt of a fully completed invoice submitted by the vendor.

Invoices must be submitted via email to:

{Information will be provided in the resulting Contract.}

4. Specifications

See Exhibit B

The Contractor must deliver a Hobart HMM20-1STD Twenty (20) Quart Centerline Planetary Mixer and accessories FOB Destination to SHN as coordinated with the Department contact. The Department contact for delivery is:

{Information will be provided in the resulting Contract.}

5. Warranty The mixer and accessories must come with a warranty agreement valid up to one (1) year from when the device entered service. The warranty must include parts and labor to ensure the product is operating as intended and within the original parameters. The Department will pay for reasonable shipping charges to and from the vendor providing warranty protection.

6. Award Basis

Validity of Quote: Your quote must be firm and binding for a minimum of ninety (90) calendar days, or such alternate time as designated in the solicitation document.

Alternate Quotes: Multiple or alternate quotes will not be accepted unless expressly allowed in the solicitation documents.

AWARD: Award will be ALL OR NONE to the Responsive Responsible Vendor with the Lowest Cost as provided on the Items page in IPRO.

Services and requirements will include the following:

· Exhibit A – Riders

· Exhibit B -- Specifications

· Exhibit C – State Signature Page

The attached documents will become part of the Contract resulting from this RFQ. If you wish to provide a quote for these services, please provide your fully loaded rates which must include, but not be limited to, all operating and personnel expenses, such as: overhead, salaries, profit, supplies, travel and quality improvement, into the Items page in IPRO. Any alterations to the IPRO Items page may result in your quote being considered not acceptable. Also, vendors must answer the questions in the IPRO Questions page.

Additional Solicitation Instructions:

Standard Terms and Conditions and Solicitation Instructions: The current versions of the “State of Idaho Standard Contract Terms and Conditions” Standard-Terms-and-Conditions_May-2021.pdf (idaho.gov) and “Solicitation Instructions to Vendors” State of Idaho Solicitation Instructions to Vendors are incorporated by reference into this solicitation, and any resulting Contract, as if set forth in their entirety. Both documents can be downloaded at https://purchasing.idaho.gov/governing-laws-and-policies/ ; or copies obtained by contacting the Division of Purchasing at 208.327.7465 or purchasing@adm.idaho.gov. Failure by any submitting vendor to obtain a copy of these documents must in no way constitute or be deemed a waiver by the State of any term, condition or requirement contained in the referenced documents; and no liability will be assumed by the Division of Purchasing or the Department for a submitting vendor's failure to consider the State of Idaho Standard Contract Terms and Conditions and Solicitation Instructions to Vendors in preparing its response to the solicitation.

7. Acceptance & Substitutions The mixer and accessories will be inspected by the Department prior to acceptance. Excessive defects or damage may be grounds for rejection of the items. The determination of what is or is not acceptable will be solely at the discretion of the Department. The Department is allowed forty-eight (48) hours from delivery to accept the products, Monday through Friday, State holidays excepted (https://www.idaho.gov/government/state-holidays/).

If an item is rejected due to a repairable condition the vendor may, at the option of the Department, have one (1) calendar week to correct the defect(s) (at the vendor’s expense) or, at the vendor’s option a replacement of the same class or equivalent, which meets all the minimum specifications, requirements of this quote and is compatible with previously delivered devices may be substituted within a reasonable amount of time, not to exceed two (2) calendar weeks.

It is at the Department’s sole discretion whether your response meets the requirements of this RFQ. At the sole discretion of the Department if your response does not meet the requirements of the RFQ the submitting vendor will not be considered for award.

8. Additional Product

The Department reserves the right to purchase additional products not specifically detailed in this RFQ, but within the scope of the subsequent contract. This may include accessories, replacement parts or related products that directly support the project. The prices will be negotiated between the Contractor and Department prior to purchase.

9. Response

Enter your Total Cost on the Items page in IPRO, so that it is received at the Department prior to the deadline established above.

Quotes must be accompanied by a signed State of Idaho Signature Page. This page should be attached in the IPRO Questions page.

The Contract resulting from this RFQ will be a Firm Fixed Fee, Definite Quantity Contract. The Department will pay up to the total amount quoted for products successfully delivered in compliance with the terms of the resulting Contract.

Exhibit A - Riders Insurance

For the term of the Contract and until all services specified in the Contract are completed, the Contractor must maintain in force, at its own expense, the following insurance.

· Commercial General Liability Insurance and, if necessary, Commercial Umbrella Liability Insurance with a limit of not less than one million dollars ($1,000,000) each occurrence. Insurance required by this section must name the State of Idaho, Department of Health and Welfare as an additional insured.

· Workers' Compensation Insurance which includes Employer Liability Insurance and must comply with Idaho Statutes regarding Workers' Compensation in the amount of: $100,000 per accident; $500,000 disease policy limit; and $100,000 disease, each employee.

· Commercial Automobile Liability Insurance and, if necessary, Commercial Umbrella Liability Insurance with a limit of not less than one million dollars ($1,000,000) each accident. Insurance required by this section must name the State of Idaho, Department of Health and Welfare as an additional insured.

· Bidder may request a waiver from providing Commercial Automobile and Commercial Umbrella Liability Insurance in its Bid if the Bidder will not use any owned, hired or non-owned vehicles to conduct business under the Contract, if it is awarded the Contract, and the Department will consider the request. If the Bidder submits a request to waive the provision of Commercial Automobile and Commercial Umbrella Liability Insurance after the due date and time for receipt of Bids, the Department may not consider the request.

If any of the liability insurance required for this Contract is arranged on a "claims-made" basis, "tail coverage" will be required at the completion or termination of this Contract for a duration of twenty-four (24) months thereafter. Continuous "claims-made" coverage will be acceptable in lieu of "tail-coverage" provided the retroactive date is on or before the effective date of this Contract, or twenty-four (24) months "prior acts" coverage is provided. Contractor will be responsible for furnishing certification of "tail coverage" or continuous "claims-made" coverage.

Prior to performing any services, the Contractor must provide certificates of insurance to the Department. The Contractor is also required to maintain current certificates on file with the Department and to provide updated certificates upon request. Failure to provide the required certificates of insurance must constitute a default under this Contract and upon such failure the Department may, at its option, terminate the Contract. Insurance required by this section must be policies or contracts of insurance issued by insurers approved by the Department. Should any of above described policies be cancelled before the expiration date thereof, notice must be delivered in accordance with the policy provision.

Insurance carrier must provide, to the Department, a minimum of thirty (30) days’ advance written notice of cancellation, material change, or non-renewal of policies required under the Contract. However, in those situations where the insurance carrier refuses to provide notice to the Department, the Contractor must notify the Department of any cancellation or reduction in coverage or limits of any insurance within seven (7) days of receipt of insurer’s notification to that effect.

Send updated certificates to: DHWInsurance@dhw.idaho.gov Certificate holder should be listed as: Idaho Department of Health and Welfare

Contracting & Procurement Services Unit – 9th floor

450 W. State Street

Boise, ID 83720-0036 Exhibit B

RFQ405

Specifications for Hobart HMM20-1STD Twenty (20) Quart Centerline Planetary Mixer The Department recognizes there may be minor deviations in the physical characteristics among the equivalent products, thus small differences in size and build will be acceptable. The performance functions of the Twenty (20) Quart Heavy Duty Planetary Mixer and Accessories are mandatory with the specifications detailed below.

1. Must be a NSF (National Sanitation Foundation) rated Hobart HMM20-1STD Twenty (20) Quart Centerline Planetary Mixer or equivalent.

2. Must have a heavy-duty 1/2 (HP) horsepower motor or larger.

3. Must have a gear driven transmission.

4. Must have a removable, dishwasher-safe bowl guard (easier cleaning & sanitation).

5. Must have three fixed speeds.

6. Must be compatible with Hobart HMM20-1STD mixer accessories to fit the existing equipment.

7. Must have a digital timer with Last Time Remind.

8. Must have large, easy-to-use controls.

9. Must have #12 taper attachment hub.

10. Additional Attachments & Accessories that must be included:

· HMM20-1STD Standard accessory package (includes)

· 20-quart stainless steel bowl

· 20-quart beater

· 20-quart whip

· 20-quart dough hook

· BOWL-HMM20

· WHIP-HMM20

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