RFQ373- Attachment 5 - Contract Discrepancy Notice.docx
DOCX document 76 KB Posted
- Attached to
- TYPE III Barricade Hauling Trailers
- Solicitation number
- 373
- Issued by
- Lincoln County, Idaho
About this file
This document is a Contract Discrepancy Notice for a contract for TYPE III BARRICADE HAULING TRAILERS between the Idaho Transportation Department (ITD) and the Contractor. The notice identifies discrepancies found by ITD while monitoring the Contractor's performance, including details on the specific discrepancies, the contract requirements the Contractor is out of compliance with, the required corrective actions, and the Contractor's proposed resolutions and estimated resolution dates. The document also includes sections for ITD to indicate whether the Contractor's proposed resolutions are accepted, partially accepted, or rejected, as well as space for the Contractor to acknowledge the discrepancies and their responsibility for resolution.
The related state and local contract opportunity is for the procurement of TYPE III Barricade Hauling Trailers, to be performed in the state of Idaho. No additional details are provided regarding the quantities, pricing, or other terms of this contract opportunity.
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Text version
RFQ373 - Attachment 5 - Contract Discrepancy Notice
| Contract No: |
| TBD |
| Contract Name: |
| TYPE III BARRICADE HAULING TRAILERS |
Discrepancy Information: This Contract Discrepancy Notice identifies the Discrepancy(ies) found by ITD while monitoring the Contractor’s performance required per the referenced contract. Items identified as “Discrepancy” require a response from the Contractor. Items identified as “Observation” are areas of concern that may lead to a future Discrepancy if not addressed. Observations do not require a response unless otherwise noted in this notice.
ITD has identified the following Discrepancy(ies):
(Add additional tables for multiple discrepancies)
| Description of Discrepancy: |
| Describe the discrepancy in detail and explain how the contractor is out of compliance. Attach photos or other supporting documents and reference here. |
| Contract Reference: |
| Site the document name, attachment #, and section # of the requirement out of compliance. |
| Required Action: |
| Site the required corrective action from the contract. |
| Contractor’s Resolution: |
| Contractor to describe action that will be taken to correct the discrepancy in order to become compliant with the contract. |
| Estimated Resolution Date: |
| Contractor to provide estimated date it anticipates resolving the discrepancy by. |
ITD Contract Monitor - Check appropriate box with regard to Contractor’s resolution
| Accept ☐ |
| Partially Accept ☐ |
| Reject ☐ |
Reason for Rejection or Partially Accepted
Anticipated Follow Up Date on Resolution
ITD Contract Monitor Signature
Date
Contractor - Sign below to indicate your understanding of the Discrepancy(ies) and your responsibility for resolution.
Contractor Printed Name
Title
Contractor Signature
Date
Resolution
ITD Contract Monitor – Sign below to indicate that each Discrepancy has been resolved based on the actions detailed in the Contractor’s Resolution for each Discrepancy.
ITD Contract Monitor Signature
Date
ITD has identified the following Observations (no response required):
| Description of Observation: |
| Describe the observation in detail and explain how it may lead to a non-compliance issue in the future. Attach photos or other supporting documents and reference here. |
| Contractor’s Response (optional): |
| Contractor to describe action that will be taken to correct the discrepancy in order to become compliant with the contract. |
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RFQ373 TYPE III BARRICADE HAULING TRAILERS 01/24
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