RFQ361 - Attachment 5 - Contract Discrepancy Notice.docx
DOCX document 77 KB Posted
- Attached to
- Enclosed Trailers
- Solicitation number
- 361
- Issued by
- Latah County, Roberts City, Idaho
About this file
This document is a Contract Discrepancy Notice issued by the Idaho Transportation Department (ITD) for a contract related to Enclosed Trailers. The notice identifies discrepancies found by ITD while monitoring the contractor's performance and outlines the required corrective actions. It provides a template for the contractor to describe their resolution plan and the anticipated resolution date. The ITD contract monitor will then indicate whether the resolution is accepted, partially accepted, or rejected, and provide a follow-up date. The document also includes a section for ITD to identify observations that may lead to future discrepancies, though no response is required from the contractor for these observations.
The related state and local contract opportunity is for Enclosed Trailers, issued by the state of Idaho. The contract details, such as quantities, response dates, and contract term, are not provided in the document.
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Text version
RFQ361 - Attachment 5 - Contract Discrepancy Notice
| Contract No: |
| TBD |
| Contract Name: |
| Enclosed Trailer |
Discrepancy Information: This Contract Discrepancy Notice identifies the Discrepancy(ies) found by ITD while monitoring the Contractor’s performance required per the referenced contract. Items identified as “Discrepancy” require a response from the Contractor. Items identified as “Observation” are areas of concern that may lead to a future Discrepancy if not addressed. Observations do not require a response unless otherwise noted in this notice.
ITD has identified the following Discrepancy(ies):
(Add additional tables for multiple discrepancies)
| Description of Discrepancy: |
| Describe the discrepancy in detail and explain how the contractor is out of compliance. Attach photos or other supporting documents and reference here. |
| Contract Reference: |
| Site the document name, attachment #, and section # of the requirement out of compliance. |
| Required Action: |
| Site the required corrective action from the contract. |
| Contractor’s Resolution: |
| Contractor to describe action that will be taken to correct the discrepancy in order to become compliant with the contract. |
| Estimated Resolution Date: |
| Contractor to provide estimated date it anticipates resolving the discrepancy by. |
ITD Contract Monitor - Check appropriate box with regard to Contractor’s resolution
| Accept ☐ |
| Partially Accept ☐ |
| Reject ☐ |
Reason for Rejection or Partially Accepted
Anticipated Follow Up Date on Resolution
ITD Contract Monitor Signature
Date
Contractor - Sign below to indicate your understanding of the Discrepancy(ies) and your responsibility for resolution.
Contractor Printed Name
Title
Contractor Signature
Date
Resolution
ITD Contract Monitor – Sign below to indicate that each Discrepancy has been resolved based on the actions detailed in the Contractor’s Resolution for each Discrepancy.
ITD Contract Monitor Signature
Date
ITD has identified the following Observations (no response required):
| Description of Observation: |
| Describe the observation in detail and explain how it may lead to a non-compliance issue in the future. Attach photos or other supporting documents and reference here. |
| Contractor’s Response (optional): |
| Contractor to describe action that will be taken to correct the discrepancy in order to become compliant with the contract. |
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