FINAL SOW 11 May 09.doc

RFQ 359555

STATEMENT OF WORK

ROOF REPAIR AND MAINTENANCE

Project No. NZAS 05-1056C

GENERAL

The Contractor shall provide all items, articles, materials, operations, or methods as specified, including all labor, materials, equipment, and incidentals necessary and required for completion of this requirement. Performance will begin at task order award. The requirement is to provide roofing services identified in this Statement of Work (SOW) for the management of roofs on various buildings located on Malmstrom AFB (MAFB).

The work is to be completed and performed on the buildings listed below, and includes the following:

*Semi-annual repair and maintenance requirements apply to all buildings.

Contractor will at no additional cost to MAFB, be responsible for the performance of all Roof Systems (RS) identified above and all leaks that occur. The period of performance is 5 years from the date of task order award. Period of responsibility begins at task order award or the day after incumbent Contractor’s warranty expires, until the completion of the task order period. Listed in the table above are the expiration dates of the incumbent Contractor’s warranty period.

Prior to any subcontractor performing, the Contractor is required to submit a SF 1413, Statement and Acknowledgement for review by the MAFB Contracting Officer. If there are performance concerns regarding a subcontractor, the Contracting Officer will notify the Contractor.

REQUIREMENTS

1.0 Provide a Total Performance Warranty (TPW): Defined as providing all the work requirements for a square-foot price. Contractor shall issue a TPW not to exceed the performance period of the task order for all building RS identified in this SOW.

2.0 Contractor shall supply all equipment necessary to accomplish the work, including but not limited to ladders, high reach man lifts, and safety equipment. There shall be no Government supplied equipment.

Contractor shall perform work between 7:30 A.M. and 4:30 P.M. daily, Sunday through Saturday, excluding Federal Holidays or military down days, unless specifically authorized in writing by the MAFB Contracting Officer. This does not apply to leak response.

3.0 Contractor Vehicles: Commercial or company vehicles will be allowed access to the base provided company emblems are permanently attached to the sides of the vehicles. Magnetic signs are not acceptable.

4.0 Submittals: The contractor shall complete column 13, "Required Submission Date", on AF Form 66, Submittal Schedule and insert dates for each submittal item not already designated by the Government as having a mandatory due date. Provide the completed form to the Contracting Officer at or prior to the Pre-Performance meeting. The completed form will then be used by the Government for tracking submittal progress. Contractor shall submit two copies of all submittals. Submittal items shall be submitted to the contracting office using AF Form 3000, Material Approval Submittal and shall be marked with a number corresponding to the item number on the AF Form 66, and the page and paragraph number in the SOW requiring the submittal.

5.0 Safety: The Contractor shall comply with all existing Occupational Safety and Health Act (OSHA) standards of safety at all times in the performance of this task order. Hazards to the safe use of the premises due to the Contractor's work and/or equipment shall be suitably marked at all times. Pedestrian and vehicle traffic ways shall be kept clear and unobstructed.

6.0 Power Outages: MAFB will permit power outages and limited utility interruptions in accordance with an approved schedule previously arranged by the Contractor and MAFB facilities personnel. Contractor is responsible for notifying and coordinating all outages with MAFB at least five working days in advance of the intended outage.

7.0 Roofing System Definition: The RS is the weatherproofing assembly and its components that are covered under this TPW including the membrane, insulation, soffit, flashings, termination details, and all sheet metal related details for roofs listed in this SOW, including roof drains, gutters and downspouts. The current condition shall be designated green, amber, or red based on the following remaining life expectancy:

Green 7 + years

Amber 4 - 6 years

Red 3 - 0 years

8.0 Contractor shall collect data by physical inspection and will enter the information in an information database. This web based program shall allow MAFB to view and print AutoCAD® drawings, photographs, and roof reports, as well as update all information within the database. The database shall include information about each roof level of the RS to include composition, type, dimensions, photos, and life expectancy (color coded into green, amber, and red). The Contractor shall assist the BRE as required to maintain the roof management plan.

9.0 Start-up Work: The Contractor shall perform an initial inspection of each building within 30 days upon expiration of current warranty (identified in the table above). The initial inspection shall verify above start-up work. Contractor shall complete start-up work listed in the table above to reach water tight start-up condition and ensure life cycle performance of RS. Contractor shall include start-up work as part of the square-foot cost. Start up work shall be complete within 12 months of award.

10.0 Maintenance Schedule: Inspections, Preventative Maintenance, and Housekeeping. The Contractor shall provide as part of the square-foot cost all roof inspections, preventative maintenance, and general housekeeping services on the warranted RS as specified in the work scope below.

A. Semi-annual Roof Inspection includes the following:

1.

Visual Inspection of the RS surface condition. Correspondence with the BRE to provide the following:

a.

A schedule of roofs and times of inspections b.

A copy of the inspection checklist c.

One hour pre-brief to review previous inspection checklist and identify other items as required d.

One hour post-brief to discuss/document findings

2. Inspection of the flashing systems including but not limited to the metal edge system, base flashings on equipment and adjoining walls, counterflashing and termination details, soil stacks and vents, and inspection of rooftop projections and equipment including, but not limited to pitch pans, HVAC equipment, roof drains, skylights, and access hatches. Include items on Roofing Industry Educational Institute (RIEI) Checklist and any items requested by the BRE.

3. Roof Inspection Reports: Contractor shall provide an initial roof inspection report within 30 days of the initial inspection after award. Thereafter, roof inspection reports are required annually.

a.

Identification of any deficiencies b.

Evaluation based on inspections and post brief with BRE

Inspection reports and photos shall be submitted to the contracting office IAW AF 66, Submittal Schedule, for approval prior to incorporation into the database.

B. Preventative Maintenance includes the following:

1. Minor repair in accordance with industry standard of all RS components that show signs of leaking or potential to cause a future leak.

2. Preventative maintenance services do not include:

a. Repairs or maintenance of any building component other than the roofing system.

b. Remediation or abatement of mold, asbestos or lead based paint. Upon discovery of such items, the Contractor is required to immediately contact the BRE.

C. Preventative maintenance shall be done during semi-annual inspections and follow up inspections following a leak response. It is intended to be routine roofing maintenance.

D. Housekeeping includes the following:

(1) Removal of debris from the Roof System (anything that does not belong on the roof or is not part of the roofing system; i.e. leaves, branches, paper and similar items).

(2) Removal of debris from the roof drains, gutters, and scuppers.

(3) All debris will be disposed of in an approved dumpster on base or taken off base.

11.0 Storm Reports: Upon notification by MAFB BRE, Contractor shall provide a roof inspection and a corresponding report after a major storm. This inspection may coincide with the semi-annual roof inspection, if the timing is within 45 days to this planned inspection.

12.0 Leak Response Program: Contractor shall perform all repairs required to bring the warranted RS back to a watertight condition in accordance with the leak response program below, as part of the square-foot price. Contractor will provide a toll free Call Center to collect and dispatch leak calls.

A. Upon discovery of a leak in any RS covered under the terms of this task order, the BRE shall call a toll free number, supplied by the Contractor, within 24 hours to report the leak, its location, MAFB site contact representative, leak severity, and any other information useful to the Contractor in responding to the leak.

B. Leak service will begin upon expiration of current Contractor warranty.

C. Contractor shall respond to each call no later than 24 hours after notification to make necessary repairs to bring the RS back to watertight conditions.

D. A follow-up inspection to the RS leak area shall be conducted to examine the initial repair quality and identify additional roofing concerns and conduct permanent repair as required within two weeks of response.

E. Contractor shall track in the information database all leak responses. This documentation shall provide the following:

(1) Number of calls into the system.

(2) Detailed information of each leak call including before and after digital photo files of the repair.

(3) Response time for each call.

(4) Actions taken in response to each call.

(5) Overview of follow-up recommendations.

13.0 Supplemental Services: On an as needed basis, the Work Request CLIN may be used by the government to request supplemental services. The supplemental service shall resolve unique problems with RS.

A.

Ordering of Additional Work--Severable. This establishes procedures for ordering additional work. The subject of any work request issued shall be within the general, unpriced scope of the task order; work requests will be used to obtain services necessary for the ultimate performance of this task order, which could not be sufficiently defined to be included in the SOW. Work requests shall not substitute for ongoing requirements of the SOW.

B.

Issuance of Work Requests. Work requests may be issued at the sole discretion of the Contracting Officer during the term of the task order; the Government has no obligation to issue any such work request. The Contractor shall not proceed with the work until directed by the Contracting Officer.

C.

Format and Administration of Work Requests. Each work request:

(1) Shall be issued on a Standard Form 30.

(2) Shall bear the number of this task order and the work request CLIN.

(3) Shall be dated and signed by the Contracting Officer.

(4) Shall be issued as a Firm-Fixed price.

(5) Shall describe the work to be performed and total price.

(6) Shall state the period of performance and, or, as applicable, any delivery schedule.

(7) Shall obligate the funds necessary for the performance of the work request.

(8) Shall be subject to the Terms and Conditions of the Task order.

(9) May be modified subject to the same conditions as the original work request.

D.

Request for Proposal (RFP). For each work request, the Government shall provide a RFP to the Contractor. The RFP shall state the period of performance and, or, as applicable, any delivery schedule; a description of the outcomes required; and any other terms and conditions applicable to the individual work request. The RFP may require some or the entire proposal to be submitted in electronic format. The Contractor shall provide a proposal within three calendar days for work estimated at less than $5,000, within five calendar days for work estimated at less than $25,000 and within fourteen calendar days for work estimated at less than $50,000.

E.

Negotiation. For each work request, the Contracting Officer and the Contractor shall negotiate, as applicable, other necessary terms or conditions. Failure to agree upon a reasonable total price, as well as any other necessary terms or conditions, shall be subject to resolution under the clause of the contract entitled "Disputes."

14.0 Performance Warranty Agreement Exclusions: Contractor shall be temporarily excused from performing under this task order if unreasonably prevented or delayed by events not within its control, including events such as floods, fires, accidents, riots, explosions, MAFB order and acts or omissions of third parties. After inspection by Contractor this performance warranty does not cover any leaks or damage or failure of the RS or any part thereof as a result of:

A. Natural or accidental disasters, including but not limited to, damage caused by lightning, hailstorms, floods, hurricane force winds, tornadoes, earthquakes, fire, vandalism, animals, or any MAFB production and building operation-related materials.

B. Use of materials not specified by the roofing manufacturer unless performed by MAFB under an emergency basis whereby the Contractor is unable to respond as described in 14.0A.

C. Any intentional or negligent act on the part of MAFB or third party.

15.0 Performance Warrant Limitations: The rights of MAFB under this Total Performance Warranty are specific to Malmstrom and are nontransferable.

19.0 Insurance Requirements:

A.

Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

B.

General liability.

(1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.

C.

Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.