RFQ295 - Attachment 1 - Polyethylene Liquid Storage Tanks.docx

RFQ295

ATTACHMENT 1 – REQUIREMENTS & SPECIFICATIONS

VERTICAL POLYETHYLENE LIQUID STORAGE TANKS

GENERAL INFORMATION

1. Purpose Idaho Transportation Department is requesting Quotes from qualified Vendors for the purchase and delivery of vertical polyethylene liquid storage tanks (Tanks) accordance with the specifications provided.

2. Solicitation Contact The contact for this RFQ is:

Name: Caylie Hansen, Contract Officer Email: caylie.hansen@itd.idaho.gov (preferred method of contact)

3. Restrictions on Communications From the issue date of this RFQ, until a contract/purchase order is awarded or the RFQ is cancelled, vendors and their representatives are prohibited from communications (written or verbal) regarding this RFQ with the ITD staff, other than the ITD RFQ Lead. Any communications (written or verbal) with ITD staff other than the RFQ Lead may result in the submitting vendor being found Non Responsible and Non Responsive.

4. Requirements and Specifications See Sections 1 and 2.

5. Quote Your Quote may be submitted electronically via IPRO or email (see below for additional details). ITD will not be accepting manual submissions for this solicitation. Your Quote must include the Required Submittals listed below and be received prior to the deadline established in IPRO.

Electronic Submission:

IPRO – Enter your pricing in IPRO POWERED BY LUMA and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (see Section 2) and attach all Required Submittals.

6. Required Submittals:

Attachment 2 – Price Sheet Attachment 3 – Signature Page

Documentation, which demonstrates, to ITD’s satisfaction, that the offered item meets the requirements of the solicitation. Failure to provide satisfactory documentation may eliminate the Vendor from further consideration.

(See Section 1 and 2 – Requirements and Specifications)

7. Award Award will be made, all or none, to the responsive responsible vendor with the lowest total Cost.

Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

RFQ295

VERTICAL POLYETHYLENE LIQUID STORAGE TANKS

SECTION 1 – REQUIREMENTS

Brand Name The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Vendors offering an “equal” must include documentation which demonstrates, to ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Vendor. Failure to provide satisfactory documentation or a clarifying response to ITD may eliminate the Vendor from further consideration.

Model & Assembly The Tanks must be new, not used. Though they are not specifically covered herein, all parts necessary to provide a complete and functional Tanks must be provided. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacturer’s standard unless otherwise specified in this RFQ.

Warranty

3.1. Manufacturer standard warranty must cover the entire Tank for a minimum period of one (1) year. Manufacturer standard warranty must cover all defects, with the exception, of normal wear and tear under normal working conditions.

3.2. Warranty must include all tools, parts, equipment, labor, and freight to repair or replace a defective warranted item, which may also include the entire Tank. All warranty work must be completed within thirty (30) calendars days after receipt of written notice from ITD. If approved by the ITD, the Contractor may perform warranty work on-site, at the Delivery location identified in Section 8, in lieu of pick-up and return shipping. The Contractor shall be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the Tanks on-site within thirty (30) calendars days, or if the Tanks continuously malfunctions and causes it to be out of service on multiple occasions, ITD reserves the right to require the Contractor to pick-up, repair, and return the Tanks at no additional cost to ITD.

Authorized DISTRIBUTOR Submitting vendors must be an authorized distributor or manufacturer of the Tanks offered. An authorized distributor shall be defined as a company or organization that has a written agreement with the manufacturer to sell or service its products. Quotes from Contractors who are not an authorized distributor by the manufacturer shall not be considered.

Acceptance

5.1. Documenting Acceptance - ITD’s Contract Monitor will be responsible for documenting Acceptance, in writing, using Attachment 4 - Deliverable Acceptance Form. This document will be emailed to the Contractor’s Contract Manager as proof of Acceptance and approval to proceed with the invoicing procedures and required in Section 10, Invoicing.

5.2. Documenting Non-Compliance - ITD’s Contract Monitor will be responsible for documenting non-compliance, in writing, using Attachment 5 - Contract Discrepancy Notice. This document will be emailed to the Contractor’s Contract Manager, providing details for each discrepancy that require corrective action. Invoicing must not occur until non-compliance has been corrected.

5.3. Correcting Non-Compliance - After receipt of the Contract Discrepancy Notice, the Contractor’s Contract Manager must respond, using the document, explaining how and when each discrepancy will be corrected. All discrepancies must be corrected and brought back into compliance with the Contract within thirty (30) calendar days after receipt of the notice from ITD. If the Contractor does not correct the discrepancies within this timeframe, ITD reserves the right to take further remedial action as detailed in Section 6, Remedial Action.

Remedial Action

6.1. In addition to any remedies available to the State under law or equity, the State may at its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to the State, 3) withhold payment or require payment of actual damages caused by the Discrepancy, 4) terminate the Contract pursuant to Section 7, Termination of Contract, in addition to any remedies imposed by the State.

6.2. If ITD must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, ITD may withhold the actual cost to ITD from the Contractor’s payment(s).

Termination of Contract

7.1. For Cause - See Section 2, Termination, of the State of Idaho Standard Terms and Conditions.

For Fiscal Necessity – See Section 27, Termination for Fiscal Necessity, of the State of Idaho Standard Terms and Conditions.

7.2. For Convenience – Either party may terminate this Contract for its convenience at any time upon providing its written notification at least ninety (90) calendar days prior to the desired termination date.

7.3. The Contractor’s sole obligation must be to complete the delivery of any Orders placed prior to receiving (or providing) a written notice of termination. ITD’s sole responsibility must be to pay for Orders placed prior to receiving (or providing) a written notice of termination.

Delivery Delivery is desired between one hundred and twenty (120) and one hundred and eighty (180) days ARO, FOB Destination, freight prepaid and allowed. ITD reserves the right to accept delivery dates outside of the desired delivery date if in the best interest of the State of Idaho. The Contractor must deliver and unload the Tanks to the location listed below by the desired delivery date or the date provided on Attachment 2 - Price Sheet if determined to be in the best interest of the State of Idaho. The contractor is responsible for providing the necessary labor and equipment to unload the Tanks, including any re-assembly of any Tanks components that were unassembled for delivery or unloading.

Delivery Location:

ITD District 3 8150 Chinden Gate #2 Coffee St. Entrance Boise ID, 83714 Delivery contact information will be provided at time of award.

Insurance Contractor must have insurance, sufficient enough to cover any damage caused to the Tanks during shipping and unloading up to and including coverage to replace the entire Tanks if needed.

Invoicing The Contractor must submit its invoice within thirty (30) calendar days after Acceptance to the billing contact identified on each Order. Invoices submitted prior to acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission. The following information must be included with each invoice:

10.1. Contract Name and Order Number

10.2. Invoice Number and Date

10.3. Contractor Contact Information

10.4. Itemization of Property (description, quantity, unit of measure, unit price, and total price)

Electronic invoice submittal email: D3AP@ITD.IDAHO.GOV

RFQ38

VERTICAL POLYETHYLENE LIQUID STORAGE TANKS

SECTION 2 – SPECIFICATIONS

1. Norwesco #43128 ten thousand (10,000) vertical translucent white polyethylene gallon tank and at minimum must consist of the following in order to be considered for award:

1.1. High-density vertical translucent white poly tanks;

1.2. Overall Height – one hundred sixty (160) in +/- ten (10)%;

1.3. Overall Diameter – one hundred forty-one (141) in +/- ten (10)%;

1.4. Four (4) lifting lugs;

1.5. Must be embossed with a date stamp in the month/year format;

1.6. Must have embossed gallon measurement markers;

1.7. Self-supporting vertical tanks requiring no framework;

1.8. Ultraviolet A (UVA) and Ultraviolet B (UVB) resistant;

1.9. Made of polymer material to withstand storage of salt brine solution with a minimum specific gravity of one and six tenths (1.6). Specific gravity is the ratio of the chemical weight per gallon divided by the weight of water per gallon eight and thirty-three hundredths (8.33) pound per gallon). As an example, if a chemical weighs ten (10) pound per gallon, the specific gravity of the chemical is ten (10.0)/ eight and thirty-three hundredths (8.33) = one and two tenths (1.2). (Metric: kilogram/cubic meter or gram/liter);

1.10. Specific gravity label must be applied to the tank;

1.11. Minimum sixteen (16) in off-set top fill vented access port lid injection molded;

1.12. Vent fitting at top of tank;

1.13. Include suitable flat areas for valve, plumbing, and fitting installation;

1.14. Include tie down points for secure mounting to a fixed pad;

1.15. Include two (2) each installed three (3) in flange fittings at the lowest level of the tank; (located one hundred eighty (180) degrees opposing for complete draining of the tank and;

1.16. Submitting vendor must include a drawing of the tank offered.

Illustration is for informational purposes only.

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