Attachment 1-SOW-Sliding Snow Damage.pdf

ARCHITECT-ENGINEER SERVICES

STATEMENT OF WORK (A-E SOW)

FXSB 23-1007 Repair Sliding Snow Damage 3 Dorms, BLDGS 7053, 8005, 7083

Joint Base Elmendorf-Richardson (JBER) Alaska

PROJECT WORK DESCRIPTION

1.0.1 SCOPE: Provide professional Architect-Engineer (A-E) services to develop a design to repair, sustain, and restore 3 Dormitories, Buildings 7053, 8005, 7083.

1.0.2 PROJECT DESCRIPTION:

A. Project Identification: FXSB 23-1007, Repair Sliding Snow Damage at 3 Dormitories, BLDGS 7053, 8005, 7083 at JBER, AK. The buildings are located on the dormitory campus area on the Elmendorf side of JBER.

B. Project Background: Buildings 7053, 8005, 7083 are 3-story dormitory buildings constructed in the early 2000s. All 3 dormitories have experienced damage to the building exterior envelope at various locations. Wall damage has occurred primarily from snow sliding off the roofs above. Other damage from sliding snow includes unprotected appurtenances located on and around the buildings.

(1) There is visual evidence suggesting inadequate insulation and ventilation, combined with complicated roof design, is a major contributor to the wall damage from the sliding snow. Numerous dormers and valleys on the roof have created areas where snow and ice can build up and suddenly release. As the snow and ice release, damage has occurred on the walls below. Unprotected appurtenances on and around the building have also experienced damage from lack of protection. The roof eave design does not adequately protect wall and appurtenances below.

1.0.3 DESIGN INSTRUCTIONS:

A. Priorities: Identify all environmental damage throughout the three dormitories and develop solutions to repair and obviate future damage. Provide planning and design concepts to meet functional requirements for the 3 dormitory buildings.

The planning and design work will include the following:

(1) The design shall not leave general items open for interpretation such as, “as required” or “as needed.” Items, materials, and intended systems along with necessary and implied construction procedures must be clearly indicated in the planning and design documents.

(2) Design schedule must be maintained to ensure the documents are completed and ready for government contracting not later than 9 months after Notice to Proceed (NTP).

(3) This planning and design effort will result in the programming and soliciting of future JBER construction projects.

B. Specific Design and Administrative Requirements:

(1) Planning and design services include preparation of narratives, design analyses, concept level drawings, limited specifications, and cost estimating.

(2) The A-E is required to provide two separate and distinct design deliverables:

a. 15% design: This is a planning effort for a 30-year design solution to extend the life of the buildings by exploring major building renovations including a remedy for the flawed roof design and substandard wall cladding. Due to the SOW and cost order of magnitude, this planning effort will become the programming framework for a major construction project competing for centralized funding in out-years.

i. This deliverable shall be broken out by building to allow for programming as 3 future separate projects.

b. 35% design: This design effort will assess and quantify the extent of existing building damage and provide design solutions for the repair or replacement of all damaged materials and appurtenances on and around the building. This would become the basis of a scope of work for a more immediate maintenance and repair project, to be programmed and funded in 1-3 years. via the JBER MACC contract.

i. This deliverable shall be broken out by building to allow for soliciting each building as a separate project.

ii. The construction projects will be executed as a design-build Task Order against the JBER Multiple Award Construction Contract (MACC).

(3) The project specific investigative, planning, and design scope of work shall include but not be limited to:

a. Site Survey and Investigation:

i. The A-E will perform a comprehensive site investigation of all 3 buildings exteriors with the 673 Civil Engineer Squadron (CES), Dormitory stakeholders, and 773CES shop personnel to identify and document all damaged areas.

ii. Site survey and investigation includes inspecting building interiors for any visible water, moisture, or mold related damage related to exterior damage.

iii. Limited destructive testing and repair may be allowed on the interior and exterior if recommended by A-E to best quantify extent of damage.

b. Site Survey Report and meeting:

i. The A-E will provide preliminary design recommendations in the report ranging from major re-design, repair, and replacement of building systems and materials including wall and roof envelopes.

ii. This report will include recommendations for 15% planning effort and 35% design effort. Each individual recommendation shall be accompanied by a parametric cost analysis for decision making.

iii. The A/E shall include recommendations to the government which allow 673CES and stakeholders to make informed decisions and determine the scope of work for the 15% planning and 35% design effort moving forward.

c. 15% Planning Level Design:

i. Provide a 15% planning level deliverable for a comprehensive whole building solution that will remedy the deficient roof design and replace the damaged existing wall cladding with more durable material. Resolve the root cause of the building damage and eliminate or minimize sliding snow. This effort should extend the life of the building (30-year solution).

ii. At a minimum, the design solution must consider the following:

a. Explore total re-design and replacement of roof system and wall cladding.

b. Explore benefits of cold versus warm roof design, dormer and eave design, and insulation and ventilation strategies.

c. Explore replacement of existing Exterior Insulation and Finish Systems (EIFS) and wainscot building material with more durable, low maintenance, energy efficient materials.

iii. Any change to the dead load of the existing materials may include a structural evaluation to ensure the gravity and lateral load resisting systems are adequate.

d. 35% Maintenance and Repair Concept Design:

i. Provide a 35% design package to maintain and repair all damaged areas on all 3 dormitory buildings, restoring the building to a damage-free state (5-10 year solution).

ii. At a minimum, design solution must consider the following:

a. Evaluate existing roof design conditions and provide maintenance and repair recommendations to improve roof design.

b. Evaluate any special design details to mitigate ice damming build up at dormers and other deficient areas, including use of snow guards.

c. Evaluate adding small canopy roofs where needed to protect vulnerable areas on the walls and around the building below.

d. Evaluate ways to improve existing attic insulation and improve ventilation.

e. Evaluate extending roof overhangs and eaves.

f. Repair or replace all existing damage to the buildings’ exterior walls, to include EIFS and wainscot. Include replacement of substrate material if damaged.

g. Evaluate whether complete removal and replacement of existing EIFS wall and wainscot material with more durable materials is economically viable within framework of a maintenance and repair project.

h. Evaluate complete removal of wainscot at ground level and replace with more durable material to which will perform better under existing conditions.

iii. Any change to the dead load of the existing materials may include a structural evaluation to ensure the gravity and lateral load resisting systems are adequate.

C. All designs shall conform to applicable laws, standards, and regulations, to specifically include the most recent versions of the International Building Code (IBC), and applicable National Fire Protection Agency (NFPA) publications as well as all applicable UFCs and JBER criteria listed in this SOW.

(1). Unified Facilities Criteria (UFC): All UFC’s can be found at:

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

(2). UFC 1-200-01 DoD Building Code (General Building Requirements) shall govern the use of IBC and NFPA 101 in life safety code analysis.

1.0.4 MEETINGS AND COORDINATION: The A-E is required to meet with stakeholder during the project. Stakeholders may include: JBER 673 CES engineers, 773 https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

CES maintenance personnel, various JBER stakeholders, and dormitory user representatives.

A. The A-E team will attend and participate in all meetings required in this SOW.

Design review meetings are required at the conclusion of the draft 15% planning stage and draft 35% design stages. Refer to section 1.0.6 DESIGN SUBMISSION SCHEDULE. The A-E must be represented at meetings in person at JBER. Teleconference may be permitted as deemed appropriate.

B. Meeting Minutes and design review comments: During the course of the contract, the A-E is required to prepare meeting minutes from all meetings and design review meetings related to the project. The minutes will include list of attendees, pertinent instructions, action items, and information received verbally or otherwise. The A-E will provide a copy of all minutes to the government within five (5) business days following the meeting.

1.0.5 DESIGN SUBMITTAL DESCRIPTION:

A. Site Investigation Report: The A-E will provide documentation of all damage discovered during the site investigation, including photographs. The report will include preliminary design recommendations ranging from repair to replacement for both 15% planning effort and 35% design effort. Each individual recommendation will include a parametric cost analysis.

B. 15% Planning level drawings: Refer to 1.0.7 DESIGN SUBMITTAL CONTENTS for description.

C. 35% Design level drawings: Refer to 1.0.7 DESIGN SUBMITTAL CONTENTS for description.

D. Design Analysis: The A-E will provide a design analysis in narrative format.

The design analysis shall include detailed scope of work, supporting photographs, and narratives for all disciplines involved. The Design Analysis will include all meeting minutes and supporting product information, “catalogue cuts”, and any engineering calculations. Design Analysis shall also provide a conceptual level construction schedule.

E. 15% Design (Parametric) Cost Estimate: The A-E will prepare a planning level parametric cost estimate for each building. The cost estimate must include all major scope of work items and will include sufficient detail to allow the Government to make decisions and prioritize the scope of work for outyear major construction projects. The estimate will include any alternate design solutions, broken out, for evaluation.

F. 35% Design Cost Estimate: The A-E shall prepare a detailed 35% design cost estimate for each building that includes a breakdown of individual line items. The estimate must accurately reflect the unit of measure, quantities, unit cost, overhead, profit, and bonding. Unit costs for material, labor, and equipment shall be shown. Cost estimate will be organized by Construction Specifications Institute (CSI) Master Format. The cost estimate will assume Fiscal year 2027 construction period and should assume design-build, competitive bidding, via the MACC contract.

(1) Construction cost estimates will be submitted at planning stage, 15% and 35% stage, and with final submissions. The current working estimates (CWE’s) should evolve and reflect a greater level of detail provided as the design progresses. CWE’s must reflect appropriate contingency reflective of design stage.

(2) All cost estimates will be confidential and shall be submitted as a separate file electronically.

1.0.6 DESIGN SUBMISSION SCHEDULE: The government has up to twenty-eight

(28) calendar days review time for all milestone reviews. Government stakeholders shall have 14 days review time, followed by 14 day comment resolution period with the A-E.

A-E participation in design review meetings is required to adjudicate comments. The A- E is not responsible for government review time.

A. Site Survey and Investigation: will be conducted within twenty-one (21) days after NTP.

B. Site Survey Report and Meeting: will be delivered within forty-five (45) calendar days after site investigation. Notification to government will occur a minimum of fifteen (15) working days prior to requesting meeting.

C. Draft 15% Planning Document Submittal: will be delivered to the government within sixty (60) calendar days after the conclusion of the site survey report submittal review and meeting.

(1) The A-E will submit a preliminary version of the final planning document including all items required in the final planning document submittal requirements.

D. Draft 15% Planning Document review period: the Government has 14 calendar days to review and comment on the draft 15% planning documents. A review meeting will be required no later than twenty-one calendar days after submission to the government.

E. Final 15% Planning Document Submittal: will be delivered to the government within thirty (30) calendar days after the conclusion of the draft planning document review period. This submittal will be complete and final and will incorporate all comments made at draft planning documents review stage. All previous government review comments must be resolved.

F. Draft 35% Design Submittal: This submittal will be delivered to the government within ninety (90) calendar days after the conclusion of the site survey report submittal and meeting.

(1) The A-E will submit a preliminary version of the final 35% design document including all items required in the final 35% design document submittal requirements.

G. Draft 35% Design review period: the Government has 14 calendar days to review and comment on the draft 35% design documents. A review meeting is required no later than twenty-one (21) calendar days after submission to the government.

H. Final 35% Design review Submittal: will be delivered to the government within thirty (30) calendar days after the conclusion of the draft 35% design review period. This submittal must be complete and final and incorporate all comments made at the draft 35% design review stage. All previous government review comments must be resolved.

1.0.7 DESIGN SUBMITTAL CONTENTS:

A. Under the provisions of this contract, the A-E will furnish the number of design documents as specified by the distribution/mailing list to the addresses listed. The A/E will furnish the specified number of drawings (half-size), design analysis, and cost estimates for each specified submittal. Format for electronic drawing submittals shall be in both PDF and CAD format as described in the Joint Base Elmendorf-Richardson CAD/GIS Record Drawing As-Built Standards.

B. Submittals contents shall be as follows:

(1) 15% Planning Documents minimum requirements:

a. Design analysis, including scope of work and narratives broken out by disciplines, for each building.

b. Planning level elevation drawings, floor plan drawings, site plan drawings, and general building sections to convey design solution for each building.

c. Planning level parametric cost estimate for each building.

(2) 35% Design Documents minimum requirements:

a. Design analysis, including scope of work and narratives broken out by disciplines, for each building. The SOW will be sufficiently detailed to allow for competitive design/build bidding by MACC Contractors.

b. Drawings:

i. Site Plans: Provide site plans, clearly indicating any new work on site around buildings.

ii. Building Elevations: Provide all building elevations indicating any design modifications to roof and exterior wall materials. Clearly indicate specific areas of building damage to be repaired.

iii. Roof Plans: Clearly indicate specific areas of roof to be repaired or modified.

iv. Typical Building, Wall, and Roof Sections: Provide sufficient wall and roof section(s) to clearly define scope of work. If canopies or other appurtenances are included in design solution for protection, provide sufficient details for contractor bidding purposes.

c. Structural analysis as determined by the A-E.

d. Detailed cost estimate broken out by line item for each building.

e. AF from 66 Submittal Register for each building.

1.0.8 SUBMITTAL DISTRIBUTION:

Under the provisions of this contract, the A-E shall provide two (2) sets of paper copy half-size drawings and design analysis for each submittal review. The A/E shall provide all documents electronically in original format and PDF via CDs or electronic transfer using a Government supplied website.

All submittals shall be submitted to the COR, 673 Contracting Squadron, and to Mr.

Andrew Stavich, 673 CES/CENM.

ORGANIZATION PERSON NO. OF COPIES

673rd CES/CENM Andrew Stavich As Noted Above 730 Quartermaster Road

JBER, AK 99505

673rd CES/CENMP Robert McElroy (COR) Electronic 730 Quartermaster Road

JBER, AK 99505

673rd CONS/PKC Kendra Lemke Electronic 10480 22nd Street

JBER, AK 99506

Attachments:

1. AF Form 66 Submittal Register Template

2. JBER CAD/GIS Recording Drawing As-Built Standard

-END OF SOW-