rfq26algatesrs00023.pdf

TABLE OF CONTENTS

GATESVILLE MUNICIPAL AIRPORT-RESOLICITATION

TxDOT SOLICITATION No.: RFQ26ALGATESRS00023

1. REQUEST FOR QUALIFICATIONS ANNOUNCEMENT

2. EVALUATION CRITERIA

3. EXHIBIT 1

4. INSTRUCTIONS FOR RESPONDING TO A SOLICITATION IN EGRANTS

TxDOT Solicitation No.: RFQ26ALGATESRS00023 TxDOT CSJ/Project No: 26ALGATESRS

Texas Department of Transportation Aviation Division Request for Qualifications (RFQ) for Professional Services

The City of Gatesville through its agent, the Texas Department of Transportation (TxDOT), intends to engage a qualified firm for services. This solicitation is subject to 49 U.S.C. §47107(a)(17) and will be administered in the same manner as a solicitation conducted under Chapter 2254, Subchapter A, of the Texas Government Code. TxDOT Aviation Division will solicit and receive qualification statements for professional services as described below:

Airport Sponsor: City of Gatesville, TxDOT CSJ/Project No.: 26ALGATESRS.

The TxDOT Project Manager is Sean Newton.

Scope: Prepare an Airport Layout Plan (ALP) with Narrative to include an 18B Obstruction Survey consistent with the latest version of the Federal Aviation Administration (FAA) Master Plan Advisory Circular, including Standard Operating Procedures, 2.0, 3.0, and 8.0.

The Agent, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all respondents that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The proposed contract is subject to 49 CFR Part 26 concerning the participation of Disadvantaged Business Enterprises (DBE).

The DBE goal is set at 0%.

To assist in your qualification statement preparation, the criteria and most recent Airport Layout Drawings are available online at http://www.dot.state.tx.us/avn/avninfo/notice/consult/index.html by selecting, ”Gatesville Municipal Airport”.

http://www.dot.state.tx.us/avn/avninfo/notice/consult/index.html

Response Procedure:

The successful firm will be selected on the basis of a Response. A prime provider may only submit one Response. If a prime provider submits more than one Response, that prime provider will be deemed non-responsive. The Response must contain the required information, and should address the recommended information, as listed below. Response submissions will be scored accordingly. If the Response is non-compliant with any of the following requirements, the Response may be deemed non-responsive.

1. Qualifications Statement (QS) – The QS shall contain no more than nine 8.5x11-inch single-sided pages.

a. QS Format:

i. Readability – The submitter has latitude in formatting the QS for visual effectiveness.

Graphics, tables, photos, and other visual aids are permitted within the nine allotted pages, except that Quick Response (QR) codes or other external link(s) are not permitted. There is no specific font, font size, color, or other formatting requirements, although a font size smaller than 10 is not recommended. Selection committee members may consider legibility and readability when scoring. Unreadable text will not be considered and may cause the QS to be deemed non-responsive. It is the submitter’s responsibility to provide a legible, readable document.

b. QS Content - It is recommended the QS include:

i. The RFQ number, airport name, name of firm, firm address, email address, telephone number and contact information for key personnel. The response shall also identify each proposed project team member, each proposed member’s time commitment to this project as a percentage of their total work week, and whether the proposed member is an employee of the responding firm or a sub-contractor to that firm.

c. QS Content – For scoring purposes, the QS must include:

i. Information showing the firm’s project understanding and technical approach, including similar project-related experience of the project manager and each task leader responsible for a major work category. For each project referenced, identify either the project manager’s or the task leader’s specific role(s) and work contributed.

ii. In addition to individual project-related experience of the project manager and task leaders required under (ii), list no more than ten relevant projects performed by the responding firm within the last 10 years. This shall include project start date, airport name, location, phone number, and airport contact person’s name, title, and phone number. It shall also include the original project completion time estimate vs. the actual completion time for the cited project, as well as a brief narrative description of the project and whether or not your firm served as the prime or the sub on each project cited.

iii. Proposed Project Schedule: Indicate the number of weeks (not months) necessary to complete the project in accordance with “Proposed Project Schedule” information below.

Respondent must include on the first page of its Response a written certification that the responding Company, or any of its holding companies or subsidiaries, is not:

(a) Listed in Section 889 of the 2019 National Defense Authorization Act;

(b) Listed in Section 1260H of the 2021 National Defense Authorization Act; or

(c) Owned by the government of a country on the U.S.

Department of Commerce’s foreign adversaries list under 15 C.F.R Section 791.4; or

(d) Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R Section 791.4.

The Response must be submitted in eGrants following the Submission Procedures at the end of this notice.

Proposed Project Schedule

Based on the published project scope and your technical approach, indicate below the number of weeks (not months) necessary for each phase and total time to complete the project. Some of the basic responsibilities within each planning phase are included for reference. Do not include review time. Assume, however, that your work will require some revision after review, and that the time required to address these comments should be included within your schedule. If time is required for specialized studies, indicate the additional time.

NOTE: This proposed schedule may set the basis for the contract deadlines in the professional services agreement if your firm is selected. A draft contract will be sent out to the selected firm to begin the fee proposal/negotiations phase.

Kick-Off; Establish Goals and Strategic Plan o Conduct target market and SWOT analysis; establish objectives o Strategic vision – Airport vision, mission, and value statements o Create public outreach program with digital component

Phase I: Airport Role and Planning Standards o Update aviation demand forecasts – based aircraft and operations o Determine current and future critical design aircraft o Airfield design and landside hangar/business market assessment

Phase II: Airport Facility and Land Use Alternatives o Evaluate highest and best uses of airport property o Develop airside and landside facility requirements/alternatives o RSA Evaluations

Phase III: Development Plan, CIP, ALP, HHZ, Etc.

o Recommend concept plan and CIP for short- and long-term periods o Height/hazard and land use compatibility o Update Airport Layout Plan (ALP), Final Documents, and Meetings

Evaluation Criteria for Airport Planning Qualifications

1. Capability to perform all of the services required for this project and professional qualifications of key personnel assigned to this project relevant to the work to be performed. (25 points)

Does the consultant have the necessary resources to perform all of the services required (e.g.: planning, surveying, CAD, etc.)? Who are the professionals that will be working on this project on a daily basis and how do their qualifications and experience with general aviation airport planning projects compare with other respondents?

2. Recent experience, within the last ten years, in the development of airport plans comparable to the proposed project. (25 points)

Does the consultant have direct experience developing general aviation airport plans similar to those proposed for this location?

3. Ability to meet the schedules and deadlines of this project and reputation for competence, timeliness, and quality of performance and work product. (25 points)

Does the proposed planning and engineering team have sufficient time to devote to this project in order to meet the schedule submitted in the qualifications? Is the proposed schedule realistic? Does the consultant consistently meet contractual timetables? Has the work performed for other airports been satisfactory?

4. Proposed Technical Approach and Schedule to Accomplish the Project. (25 points)

Does the consultant show specific understanding and familiarity with the particular requirements of this project and how to address them? Is the consultant familiar with relevant planning and engineering? Is the schedule appropriate to accomplish the project?

Aviation Division 6230 E Stassney Lane | Austin, Texas 78744 512.416.4500 www.txdot.gov

Exhibit 1

Issue Date: July 1, 2026 By Texas Department of Transportation

Aviation Division

Gatesville Municipal Airport-RESOLICITATION TxDOT CSJ No.: RFQ26ALGATESRS00023

The following clarifications are provided for the above-mentioned project.

1. What is the primary driver for this ALP update - has the airport's critical design aircraft changed, are there planned development projects, or is this a routine update cycle?

Response: Routine update cycle. The sponsor has not had an ALP update since the early 2000s. That was done with local funds, so airport is looking to have one that meets federal standards.

2. Are there any known FAA-identified deficiencies on the current ALP that must be addressed?

Response: Not at this time.

3. What are the City of Gatesville's top two or three priorities for the airport over the next 10–20 years (e.g., hangar development, airfield, etc.)?

Response: TxDOT only knows currently of the ALP and potential for a needed lighting project that has not been identified or scoped. Priorities will need to be identified through SWOT analysis as part of the project.

4. Are there known constraints - budget, land, political - that should shape the alternatives considered in the plan?

Response: Constraints are limited to land. Local government has budget to meet funding anticipation and growth is known. Gatesville largest current economic driver is the Jail, but they are expanding with new housing developments.

5. Has the airport sponsor conducted any recent master planning, strategic planning, or community engagement that the consultant should be aware of?

Response: Not that TxDOT is aware of. Sponsor mainly utilized RAMP funding for some years. Question would be better answered from the sponsor during the planning study.

June 30, 2026

6. Does the sponsor have a preferred development philosophy - conservative/maintain current role vs. growth-oriented?

Response: Growth oriented but wants to identify current needs to get it to be sustainable and make sure their airport is up to standards. Once again, they have mainly locally funded all of their projects and utilized RAMP. They are using the planning study as an opportunity to discover how and what can be provided.

Submission Procedure

The Response must be received in the TxDOT Aviation eGrants system no later than October 1, 2026, 2:00 PM. (CST).

Firms that wish to submit a response to this solicitation must be a user in the TxDOT Aviation eGrants system no later than one business day before the solicitation due date. To request access to eGrants, please complete the Contact Us web form located at http://txdot.gov/government/funding/egrants- 2016/aviation.html

The consultant selection committee will be composed of TxDOT and one local government representative. The final selection by the committee will generally be made following the completion of review of responses. The committee will review all submissions responses and rate and rank each. The evaluation criteria for airport planning projects can be found at http://www.txdot.gov/inside-txdot/division/aviation/projects.html under Information for Consultants. All firms will be notified, and the top-rated firm will be contacted to begin fee negotiations. The selection committee does, however, reserve the right to conduct interviews for the top-rated firms if the committee deems it necessary. If interviews are conducted, selection will be made following interviews.

Please contact TxDOT Aviation for any technical or procedural questions at (800)68-PILOT (74568). For procedural questions, please contact Debra Woodruff, Contract Specialist. For technical questions please contact Sean Newton, Project Manager.

For questions regarding responding to this solicitation in eGrants, please contact the TxDOT Aviation help desk at 1-800-687-4568 or avn-egrantshelp@txdot.gov

Respondents are responsible for checking the TxDOT Aviation website regularly for any changes to the RFQ documents, such as Addenda. Here is a link to the TxDOT Aviation website for your convenience.

http://www.txdot.gov/inside-txdot/division/aviation/projects.html.

http://txdot.gov/government/funding/egrants-http://txdot.gov/government/funding/egrants-http://www.txdot.gov/inside-txdot/division/aviation/projects.html mailto:avn-egrantshelp@txdot.gov http://www.txdot.gov/inside-txdot/division/aviation/projects.html

TxDOT Solicitation No.: RFQ26ALGATES00009 TxDOT CSJ/Project No: 26ALGATES

Grants Workflow:

RFQ Response eGrants Role:

Subgrantee Administrator (SA)

Subgrantee Staff (SS) eGrants link eGrants help:

https://apps2.dot.state.tx.us/apps/egrants2/logout2.aspx eGrants help desk Monday – Friday 8AM – 4PM CD/ST (excluding state/federal holidays) avn-egrantshelp@txdot.gov or 1-800-687-4568

STEP ROLE ACTIONS NOTES

01 SA

Go to View Opportunities.

a. Select Apply Now to the opportunity

b. The RFQ Response Menu is opened

Very important to click on the name of the document and not the organization name

Make a note of the opportunity due date to ensure you respond in time

02 SA/SS

Click on View, Edit and Complete Forms

a. Select RFQ Applicant Form

b. Confirm Project information and address

c. Upload RFQ Response. PLEASE MAKE

SURE YOU SELECT THE CORRECT

PDF FILE BEFORE CHANGING

STATUS.*

d. Hit Save

You should print the proposal document to a PDF so that it becomes un-editable.

03 SA

When you are ready to submit your response, click on Save and submit to CS review YOU ARE DONE

You will get an email saying the response was successfully submitted;

the status must be changed to RFQ Response in CS Review by the due date and time posted in the solicitation.

04 SA/SS WAIT UNTIL A SELECTION NOTIFICATION IS

SENT TO YOU

05 SS/SA

AFTER SELECTION NOTIFICATION IS

RECEIVED. Log in to view status of response. Once the scores are verified, TxDOT will move the response to an interview, selected or not selected status of which you can log in to see the status of your response.

The selection notification will refer users to eGrants to view the status of their response. User may also view the TxDOT website for selection information.

Instructions for Responding to an RFQ Solicitation

Aviation Division

TxDOT CSJ/Project No: RFQ26ALGATESRS

Grants Workflow Test Script

*If the responder posts the incorrect file.

If status has been changed and the due date for the response has not expired, contact the help desk to ask for the status to be administratively changed back to Response in Process.

If the incorrect file was posted, the incorrect file may be deleted, and the correct one posted as long as the status has not been changed to Response in CS Review. Respondent will need to check the “delete” box and hit save. The page refreshes. Then post the correct file, save, and change the status.

If you are not set up in eGrants and wish to respond to a posted solicitation, you may contact the aviation help desk for assistance by using the webform available at eGrants Help Desk Form

Some organizations will have many user members. Each organization should determine which user member will submit the completed RFQ response in eGrants. After the opportunity is selected for the organization, it will no longer appear on any other user’s home page unless the initiating user cancels the response.