RFQ25-S-008-Supply_Delivery_Installation_and_maintenance_of_Industrial_Washer_and_Dryers.pdf

Bid #25-S-008

SUPPLY, DELIVERY, INSTALLATION & MAINTENANCE OF INDUSTRIAL WASHERS

AND DRYERS

SUPPLY, DELIVERY, INSTALLATION & MAINTENANCE OF INDUSTRIAL WASHERS AND DRYERS

REQUEST FOR QUOTE

BID #25- S-008

The Washington Convention and Sports Authority t/a Events DC is soliciting bids from qualified firms to provide Supply, Delivery, Installation and Maintenance of Industrial Washers and Dryers.

Interested parties can view a copy of the Request for Quote (RFQ) by accessing Events DC’s e-procurement website at https://eventsdc.com/about/procurement.

This RFQ is only open to District of Columbia Department of Small and Local Business Development (DSLBD) certified local, small, or disadvantaged business enterprises.

Key Dates

RFQ Release Date: 3:00 P.M, EST, Tuesday, July 22, 2025

RFQ Questions Due Date: 3:00 P.M, EST, Tuesday, July 29, 2025

RFQ Response Due Date: 5:00 P.M, EST, Tuesday, August 4, 2025

Primary Contact

Jaylah Dawson, Senior Contracts and Procurement Analyst Email: jdawson@eventsdc.com Phone: (202) 249-3072 https://eventsdc.com/about/procurement mailto:jdawson@eventsdc.com

SECTION A – GENERAL INFORMATION

A1. The Washington Convention and Sports Authority t/a Events DC (“Events DC”) is an independent authority of the District of Columbia (“District”) Government and operates as a corporate body with a legal existence separate from the District. Events DC is governed by a twelve (12) member Board of Directors appointed in accordance with D.C. Code § 10-

1202.05. Its day-to-day operations are managed by its President/Chief Executive Officer.

A2. Events DC has the responsibility to, among other things, promote, develop and maintain the

District as a location for conventions, trade shows, meetings, concerts, sporting and entertainment events, and other special events. In that regard, it owns, manages and/or operates the Walter E. Washington Convention Center (the “Convention Center”), the Carnegie Library at Mt. Vernon Square , Robert F. Kennedy Memorial Stadium and its surrounding campus (which includes the Festival Grounds, the Fields at RFK Campus, and Skate Park), the non-military portions of the District of Columbia Armory, Gateway DC, the R.I.S.E. Demonstration Center, Nationals Park, and CareFirst Arena.

A.3 Events DC is seeking a qualified contractor (the “Contractor”) to Supply, Deliver, Install and Maintain Industrial Washers and Dryers (the “Goods” or “Services”).

A.4 Events DC intends to award a single, firm-fixed price contract for the Goods or Services identified herein. The Base Term of the Contract will be from date of award through September 30, 2025.

A.5 If a prospective Bidder has any questions relative to this RFQ, the Bidder must submit the questions in the OpenGov system to receive a binding answer. Any question asked and answered outside of the OpenGov system will be considered informal and non-binding.

Questions must be received no later than close of business, 3:00 P.M, EST, Tuesday, July 29, 2025. Events DC will not consider any questions received after this date.

-End of Section A-

SECTION B – GENERAL REQUIREMENTS AND PRICING/COST

B.1 CONTRACTOR QUALIFICATIONS

To be considered for award of the Contract, the Contractor must:

(a) Possess a minimum of five (5) years of documented experience providing the Goods and/or Services.

(b) Possess the skills and experience to install the equipment detailed in Section B.2 below.

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(c) Possess the ability to provide the Goods and Services defined herein.

B.2 GENERAL INFORMATION

(a) Contractors are invited to submit a quotation to provide Events DC with two (2) Continental Girbau 40 lb. soft mount washer extractors, product number EH040L11021110; and two (2) Continental Girbau 50 lb. “reversing” electric dryers, product number KT050ECG5060, or equivalent products meeting the specifications described in this solicitation. The quotation must include installation of the products.

(b) The Contractor must provide bid responses for products considered to be equivalent which must be submitted with detailed product brochures so that the products can be properly evaluated to determine suitability.

(c) Bids submitted without the product information may be considered as non-responsive and rejected.

B.3 PRICE/COSTS

(a) The Bidder shall provide a quote for a firm-fixed price contract for the Base Term and all Option Years for the Services specified in Section C below.

(b) The prices offered shall be as low as or lower than those charged to the Contractor’s most favored customer for comparable quantities, terms and conditions.

(c) The price shall include delivery cost to the final destination identified in this solicitation.

-End of Section B-

SECTION C – SCOPE OF WORK/SPECIFICATIONS AND OTHER REQUIREMENTS

C.1 SPECIFICATIONS/SCOPE OF WORK

(a) The Contractor shall provide and install the washer extractors and the electric dryers under the direction of the Contracting Officer’s Technical Representative (“COTR”) meeting the specifications below:

1. WASHER: PRODUCT NUMBER EH040L11021110 CONTINENTAL GIRBAU 40

LB. SOFT MOUNT WASHER EXTRACTOR

i. Capacity......................................40 lbs.

ii. Machine Width................................34.2”

iii. Machine Depth................................37.9”

iv. Machine Height...............................53.3”

v. Door Opening..................................16.8”

vi. Washing Speeds

vii. Motor Power....................................1.6

viii. Electric Heating Power Phase........10.6

2. DRYER: PRODUCT NUMBER KTO050ECG5060 CONTINENTAL GIRBAU 50

LB. “REVERSING” ELECTRIC DRYER

i. Capacity..........................................50 lbs.

ii. Machine Width................................38.62”

iii. Machine Depth

iv. Machine Height...............................76.62”

v. Door Opening..................................26.89”

vi. Electric Amp....................................480v

vii. Airflow Type Radial

3. PRODUCT NUMBER HM-TROUGH

• Drain Trough 4’L x 18”H x 12” W

4. PRODUCT NUMBER SBH040-8 BASE

• 8” Fixed Elevation Base

(b) The Contractor shall provide and install all item(s) when ordered and shall warrant that the item(s) furnished will be good quality and new. Additionally, the Contractor shall warrant that all item(s) shall be free from defects and/or imperfections. If the item(s) are delivered damaged, the Contractor shall replace the item(s) within forty-eight (48) hours after notification by Events DC of such damage

(c) The Contractor shall maintain and/or repair the item(s) in Section C.1.a above in accordance with the manufacturer's recommended specifications.

(d) The Contractor shall perform maintenance services as requested by the COTR during normal operating hours (Monday through Friday, 8:00 am to 5:00 pm) unless otherwise agreed to.

(e) The Contractor shall warrant that the products will be free from defects in materials workmanship for a period of ten (10) years for major components, three (3) years for all parts, and sixty (60) days for labor from the date of delivery.

C.2 DELIVERY AND PERFORMANCE

The Contractor shall deliver the item(s) identified in this solicitation to the Walter E. Washington Convention Center, located at 801 Allen Y. Lew Place, NW, Washington, DC 20001, Attention:

Cathy Boles. Deliveries shall be made to the House Dock between the hours of 8:00 am and 4:00 pm Monday through Friday. Installation shall be scheduled by the COTR within five (5) days in advance of delivery.

C.3 PRODUCT REQUIREMENTS

Products furnished under these specifications shall meet or exceed the following requirements:

AND DRYERS

(a) Shall be a currently standard product of an established manufacturer except for such deviations as may be required.

(b) Shall present a neat, well-finished appearance inside and outside and shall be free of all imperfections and/or defects which might affect appearance, normal life or serviceability. If the items are delivered damaged and/or have imperfections, the Contractor shall replace such items at Contractor’s sole expense at the request of the COTR.

(c) Details not specified herein will be in accordance with standard commercial practices for products of such types.

-End of Section C-

SECTION D – CONTRACTOR TERM AND DELIVERABLES

D.1 TERM OF CONTRACT

(a) The Base Term of the Contract shall be from date of award through September 30, 2025, with four (4), one-year renewal options

(b) Events DC has the right to extend the term of the Contract for four (4), one-year option periods, or successive fractions thereof, by written modification to the Contract before expiration, provided that Events DC gives the Contractor a preliminary written notice of its intent to extend at least thirty (30) days before the Contract expires. The preliminary notice does not commit Events DC to an extension. The Contractor may waive the thirty (30) days preliminary notice requirement by providing a written waiver to the COTR prior to the expiration of the Contract. The exercise of an option is subject to the availability of funds at the time the option is exercised.

D.2 DELIVERABLES

The Contractor shall provide, at a minimum, the deliverables described below. Additionally, and upon request, the Contractor shall provide other reports which may be presented to Events DC’s Board of Directors, or the Council of the District of Columbia. The number of copies of other reports will be determined at the time of the request by Events DC.

DELIVERABLE FORMAT/METHOD

OF DELIVERY DUE DATE TO WHOM

Manufacturer’s warranty on all

Section C.1 required Goods

E-mail On or before delivery of Goods per Section C.1

COTR

AND DRYERS

Product manuals E-mail On or before delivery of Goods COTR

Receipt for delivery Hard Copy

At the time of delivery COTR

Invoices E-Mail Monthly COTR and Invoices@eventsdc.com

-End of Section D-

SECTION E – STANDARD CONTRACT PROVISIONS

E.1 STANDARD CONTRACT PROVISIONS

Events DC’s Standard Contract Provisions (March 2025) are located under the Attachments tab of the bid. In the event of a conflict between this RFQ and the Standard Contract Provisions, the prevailing document shall be this RFQ.

-End of Section E-

SECTION F – EVALUATION OF RESPONSES

F.1 EVALUATION OF RESPONSES

(a) Events DC intends to make a single award to the responsive Bidders whose responses conform to the solicitation and is most advantageous to Events DC and is compliant to the stated or implied specifications.

(b) All quotes received in response to this RFQ will be evaluated based on lowest price. Price will be evaluated in terms of the lowest aggregate overall price over the life of the Contract.

F.2 DEPARTMENT OF SMALL AND LOCAL BUSINESS DEVELOPMENT (DSLBD)

PREFERENCE CRITERIA

Any Bidder seeking to receive preferences for this solicitation must submit at the time of, and as part of its bid or proposal, evidence of the Offeror’s or joint venture’s certification by the

DSLBD.

F.3 CERTIFIED BUSINESS ENTERPRISE (CBE) PREFERENCE POINTS: 12 Points Maximum

Events DC will allocate a maximum of twelve (12) preference points to qualified vendors in accordance with D.C. Code § 2-218.43 as follows:

https://eventsdc.sharepoint.com/sites/OCPTeam/Shared%20Documents/Invoices@eventsdc.com

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(a) 3 points for a small business enterprise (“SBE”)

(b) 5 points for a resident-owned business (“ROB”)

(c) 5 points for a longtime resident business (“LRB”)

(d) 2 points for a local business enterprise (“LBE”)

(e) 2 points for a local business enterprise with its principal office located in an enterprise zone (“DZE”)

(f) 2 points for a disadvantaged business enterprise (“DBE”)

(g) 2 points for a veteran-owned business enterprise (“VOB”)

(h) 2 points for a local manufacturing business enterprise (“LME”)

(i) 5 points for an equity impact enterprise (“EIE”)

-End of Section F-

SECTION G – SUBMISSION INSTRUCTIONS

G.1 Responses must be submitted electronically no later than 3:00 P.M, Tuesday, August 5, 2025, and shall consist of the following:

(a) Completion of the Quote/Cost Form in Attachment A, including confirmation that you have received Events DC’s Standard Contract Provisions;

(b) A copy of your W-9;

(c) Tax Certification Affidavit;

(d) Automated Clearance House (ACH) Form;

(e) Bidder’s General Services Administration (GSA)/DC Supply Schedule Contract (if applicable);

(f) Bidder’s current Local, Small, and Disadvantaged Business Enterprise Certification Letter (if applicable); and

(g) Three (3) customer references (references must provide at a minimum a satisfactory rating) in support of your ability to provide the Goods or Services as identified in the scope of the solicitation.

G.2 PRIMARY POINT OF CONTACT

Name: Jaylah Dawson, Senior Contracts and Procurement Analyst E-mail: jdawson@eventsdc.com Phone: (202) 249-3072

-End of Section G-mailto:jdawson@eventsdc.com

SECTION H - AMENDMENTS

H. AMENDMENTS

Any amendments to this RFQ, including changes in the due date or scope of work, will be issued via OpenGov and will appear on the “Addenda & Official Notices” tab of the OpenGov bid.

Enclosures: Attachment A – Quote/Cost Form

Attachment B – Events DC’s Standard Contract Provisions Attachment C – Rules of the Jobsite for Contractors

ATTACHMENT A

QUOTE/PRICING FORM

SUPPLY, DELIVERY, INSTALLATION & MAINTENANCE OF INDUSTRIAL WASHER

(1) Please provide firm fixed prices for the Base Term and All option years.

Item # QTY Description Unit Base

Term

Option Year One

Option Year Two

Option Year Three

Option Year Four

001 2 Continental Girbau 40lb Soft Mount Washer

Extractor, Product #EH040L110211110 or Equivalent

002 2 Continental Girbau 50lb “Reversing” Electric

Dryer Product #KTO050ECG5060 or equivalent

003 1 Drain Trough Product #HM-TROUGH or Equivalent

004 2 8” Fixed Elevation Base Product #SBH040-8 or Equivalent

(2) Please provide labor rates for the Base Term and All option years.

Labor Category Unit Base Term

Option Year One

Option Year Two

Option Year Three

Option Year Four

Installation Hourly

Maintenance Hourly

Events DC Standard Contract Provisions Acceptance

a. Events DC is exempt from Federal Excise Tax, Transportation Tax, and District of Columbia Sales and Use Taxes. All prices shall exclude all taxes.

b. Price quote shall be FOB Destination, unless otherwise specified in writing by the Events DC.

By checking this box, I confirm that I have received Events DC’s Standard Contract Provisions (Attachment B).

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Signed by: ________________________________Date____________________________

Title: _________________________________ Company________________________

Quotes are valid for a period of ninety (90) calendar days from date of quote.