RFQ25-00171_Calibration and Maintenance Services.pdf

REQUEST FOR QUOTE:

Rhode & Schwartz (Brand name or equal) – Calibration and Maintenance Services

REQUESTING OFFICE

National Telecommunications and Information Administration (NTIA)

Table of Contents

1.0 General Instructions and Notices ............................................................. Error! Bookmark not defined.

1.1 Purpose

1.2 Communications and Questions .......................................................... Error! Bookmark not defined.

1.3 Quotation Submission and Number of Copies

2.0 Evaluation Method and Factors

3.0 Attachments

1.0 General Instructions and Notices

1.1 Purpose

This is a combined synopsis/solicitation for commercial products/services prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6 as supplemented with additional information included in this notice. This announcement constitutes only solicitation; quotations are being requested, and a written solicitation will not be issued.

This solicitation is a Request for Quotation (RFQ) issued using FAR part 12 and 13 methods. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334515 - Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals, with a small business size standard of 750 employees. The product or service code is PSC Code: 66 – Instruments and Laboratory Equipment–The Government will award a firm-fixed price (FFP) purchase order resulting from this combined synopsis/solicitation to the responsible offeror whose quote, conforming to the synopsis/solicitation, will be most advantageous to the Government (as determined by the solicitation evaluation criteria).

This RFQ will be a single award Firm Fixed Price (FFP) contract and will be solicited on a brand name or equal basis.

The Department of Commerce is seeking a responsible and responsive contractor to procure calibration and maintenance services. In response to this RFQ, the Offeror shall prepare a detailed Quote for meeting all stated requirements and comply with the limitations and characteristics described in this document. All interested companies must provide quotation(s) that meet or exceed the requirement as stated in Attachment 2 – Statement of Need.

1.2 Communications and Questions

Communications shall be conducted electronically by e-mail to the Agency Contact.

The due date for communications and questions concerning this RFQ is Wednesday 30 APRIL 2025 at 1:00PM EST Questions received after the cut-off date will generally NOT be considered.

Any information given to one Offeror concerning this requirement will be furnished at the same time to other prospective Offerors, if that information is necessary in submitting offers, or if lack of it would be prejudicial to the other prospective Offerors.

Contractors shall submit Questions in a MS Excel file following a format similar to the table below:

Table 1 Questions Format Question No. Reference Question

# RFQ, PWS or attachments, and Section Question

Questions and communications shall be submitted electronically to the government point(s) of contact identified below. Communication with other officials may compromise the competitiveness of this acquisition and result in cancellation of this solicitation and/or requirement.

Point of Contact: Erika Crawford

(ecrawford@doc.gov)

All answers to questions or requests for clarifications proposed will be posted no later than two days after the due date for the questions. Government Clarifications may require a formal Amendment to this Requirement. If the Government issues an Amendment to the Requirement, the Contractor’s quote must acknowledge the Amendment(s), to be considered responsive to the Requirement.

1.3 Quotation Submission and Number of Copies

The date/time of receipt of the Contractor’s quote by email will constitute the official date/time of quote submission. Quotes received by email after the prescribed due date and time will be considered late and will not be evaluated except at the Government’s sole discretion.

The vendor shall provide the following:

- Pricing for information requested

- The product shall be quoted as the brand name identified

- The Vendors Unique Entity Identifier (UEI)

- Unique Entity ID (UEID)

- CAGE Code

- Point of Contact(s) For This Quote

- Point of Contact(s) Phone Number(s)

- Point of Contact(s) Email Address(es)

Quote must be received by the Government in order for the vendor to be considered for award. Quotes shall be submitted via e-mail to the identified below:

Agency Contact: Erika Crawford (ecrawford@doc.gov)

Contracting Officer: Jacqueline Brown (JBrown4@doc.gov) mailto:ecrawford@doc.gov mailto:ecrawford@doc.gov mailto:JBrown4@doc.gov

Quotations Due Date: Monday May 5, 2025, at 1:00PM EST

Quotations are valid for 120 calendar days unless otherwise stipulated by the Offeror.

2.0 Evaluation Method and Factors

To be considered for an award, offerors of “equal” products including “equal” products of the brand name manufacturer, must –

(1) Meet the salient physical, function, or performance characteristics specified in this RFQ.

(2) Clearly identify the item by – (1) Brand name, if any and (ii) make or model number

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available

(4) Clearly describe any modification the offeror plans to make to the product being proposed

The proposed “equal” product will be evaluated on the basis of information furnished by the offeror.

Award will be made to the offeror with the lowest priced, technically acceptable quote (meeting the salient characteristics of the brand name product).

3.0 Attachments

The following attachments are incorporated and apply to this procurement action.

Attachment 1: Statement of Work (SOW)