rfq24almnola00026.pdf

TABLE OF CONTENTS

WOOD COUNTY AIRPORT-COLLINS FIELD

TXDOT SOLICITATION NO.: RFQ-24ALMNOLA-00026

1. REQUEST FOR QUALIFICATIONS SOLICITATION WITH BUSINESS HISTORICALLY UNDERUTILIZED

PARTICIPATION

2. EVALUATION CRITERIA

3. AIRPORT LAYOUT PLAN

4. FORM AVN-551-(PLEASE BE SURE TO DOWNLOAD THE MOST RECENT REVISED FORM DATED

8/2016) HTTP://WWW.TXDOT.GOV/INSIDE-TXDOT/DIVISION/AVIATION/PROJECTS.HTML

5. INSTRUCTIONS FOR RESPONDING TO A SOLICITATION IN EGRANTS

http://www.txdot.gov/inside-txdot/division/aviation/projects.html

TxDOT Solicitation No.: RFQ-24ALMNOLA-00026 TxDOT CSJ/Project No.: 24ALMNOLA

Texas Department of Transportation

Aviation Division Request for Qualifications (RFQ) for Professional Services

The Wood County, through its agent, the Texas Department of Transportation (TxDOT), intends to engage a qualified firm for professional services. This solicitation is subject to 49 U.S.C. §47107(a)(17) and will be administered in the same manner as a solicitation conducted under Chapter 2254, Subchapter A, of the Texas Government Code. TxDOT Aviation Division will solicit and receive qualification statements for professional services as described below:

Airport Sponsor: Wood County, Wood County Airport-Collins Field, TxDOT CSJ/Project No.: 24ALMNOLA. The TxDOT Project Manager is David Kirkpatrick.

Scope: Airport Layout P lan (ALP) with narrative.

1. Prepare an ALP with Narrative consistent with the most current FAA Advisory Circulars and Standard Operating Procedures;

2. Incorporate FAA AGIS requirements and data collection as needed, including an -18B obstruction survey, and upload data to the FAA’s Airport Data and Information Portal.

3. Develop a Capital Improvement Plan, including a recommended phasing plan and financial overview that considers local, state, federal, and alternative funding sources;

4. Prepare/update the airport property map (Exhibit A) consistent with the most current FAA Advisory Circulars and Standard Operating Procedures;

5. Establish phased, attainable goals for airport improvements and development based on a forecast for aviation demand and current and future critical aircraft;

and

6. Develop and adopt into local zoning airport height hazard protection and airport land use compatibility measures, including associated maps, to ensure the protection of the public investment in the airport; and

7. Per FAA SOP 8.00, review any existing RSA determinations and update as needed or complete a determination for any runway that does not have one. If an RSA study is needed, that study will be conducted as part of this planning effort. A list of follow-on projects or studies will be a deliverable of this task.

Subcontracting opportunities are not probable. Therefore, respondents are not required to submit an up to date “HUB Subcontracting Plan (HSP)” with their qualifications at the time of submission.

If during the term of the contract subcontractors are used in the delivery of services, the contractor will be required to complete a HSP to verify their intent to subcontract and show their good faith effort to contract with HUBs. In addition, the contractor will be required to submit monthly, a “Prime Contractor Progress Assessment Report” and “HUB Subcontracting Plan (HSP) Progress Compliance Form - 2579”, through the eGrants system.

A voluntary pre-submittal meeting is scheduled from 10:00 am – 12:00 Noon on November 15, 2023, at Wood County Airport-Collins Field or Wood County, 311 County Road 2355, Mineola, Texas 75773. There will be an opportunity for interested firms to ask questions followed by an airport site visit.

To assist in your qualification statement preparation the criteria and most recent Airport Layout Plan are available online at http://www.dot.state.tx.us/avn/avninfo/notice/consult/index.htm by selecting “Wood County Airport-Collins Field.”

AVN-551 Preparation Instructions:

Interested firms shall utilize the latest version of Form AVN-551, titled “Qualifications for Aviation Planning Services”. The form may be requested from TxDOT, Aviation Division, 6230 E. Stassney Lane, Austin, Texas 78744, phone number, (800) 68-PILOT (74568).

The form may be emailed by request or downloaded from the TxDOT website at http://www.txdot.gov/inside-txdot/division/aviation/projects.htm. The form may not be altered in any way and must not contain Quick Response (QR) codes or links. The form fields must be completed in black font, without changing the existing font size or color, and must not contain any bold or italicized words. If a firm is non-compliant, the submittal of AVN-551 will be deemed as non-responsive. Firms must carefully follow the instructions provided on each page of the form. Qualifications shall not exceed the number of pages in the AVN-551 template. The AVN-551 consists of eight pages of data plus one optional illustration page. A prime provider may only submit one AVN-551. If a prime provider submits more than one AVN-551 or submits a cover letter with the AVN-551, that provider will be disqualified. Responses to this solicitation WILL NOT BE

ACCEPTED IN ANY OTHER FORMAT.

ATTENTION: To ensure utilization of the latest version of Form AVN-551, firms are encouraged to download Form AVN-551 from the TxDOT website as addressed above.

Utilization of Form AVN-551 from a previous download may not be the exact same format.

Form AVN-551 is a PDF Template.

http://www.dot.state.tx.us/avn/avninfo/notice/consult/index.htm http://www.txdot.gov/inside-txdot/division/aviation/projects.htm

The Form AVN-551 must be completed accurately to include the correct Airport Name and TxDOT Project ID number. The completed Form AVN-551 must be received in the TxDOT Aviation eGrants system no later than November 30, 2023, 2:00 p.m.

(CDST). Electronic facsimiles or forms sent by email or regular/overnight mail will not be accepted.

Firms that wish to submit a response to this solicitation must be a user in the TxDOT Aviation eGrants system no later than one business day before the solicitation due date.

To request access to eGrants, please complete the Contact Us web form located at http:// txdot.gov/government/funding/egrants-2016/aviation.html

An instructional video on how to respond to a solicitation in eGrants is available at http://txdot.gov/government/funding/egrants-2016/aviation.html

Step by step instructions on how to respond to a solicitation in eGrants will also be posted in the RFQ packet at http://www.dot.state.tx.us/avn/avninfo/notice/consult/index.html

The consultant selection committee will be composed of local government representatives.

The final selection by the committee will generally be made following the completion of review of AVN-551s. The committee will review all AVN-551s and rate and rank each. The evaluation criteria for airport planning projects can be found at http://www.txdot.gov/inside-txdot/division/aviation/projects.html under Information for Consultants. All firms will be notified, and the top-rated firm will be contacted to begin fee negotiations. The selection committee does, however, reserve the right to conduct interviews for the top-rated firms if the committee deems it necessary. If interviews are conducted, selection will be made following interviews.

Please contact TxDOT Aviation for any technical or procedural questions at (800)68-PILOT (74568). For procedural questions, please contact Noemi Rios, Contract Specialist at 512-506-5947. For technical questions please contact David Kirkpatrick, Project Manager.

For questions regarding responding to this solicitation in eGrants, please contact the TxDOT Aviation help desk at (800)687-4568 or avn-egrantshelp@txdot.gov http://txdot.gov/government/funding/egrants-2016/aviation.html http://txdot.gov/government/funding/egrants-2016/aviation.html http://www.dot.state.tx.us/avn/avninfo/notice/consult/index.html http://www.txdot.gov/inside-txdot/division/aviation/projects.html mailto:avn-egrantshelp@txdot.gov

HISTORICALLY UNDERUTILIZED

BUSINESS (HUB)

SUBCONTRACTING PLAN (HSP)

COMPLETION

TxDOT HUB Program

Revised February 2019

Revised February 2019 1

If all (100%) of your subcontracting opportunities will be performed using only HUB vendors, complete the following :

Section 1 – Respondent and Requisition Information (Page 1);

Section 2a – Yes, I will be subcontracting portions of the contract (Page 2);

Section 2b – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors (Page 2 and the continuation sheet as needed);

Section 2c – Yes, I will be using only Texas certified HUBs to perform all of the subcontracting opportunities listed (Page 2);

Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3); and

HSP GFE Method A (Attachment A) – Complete this attachment for each subcontracting opportunity listed in Section 2b (Page 1 of 1).

HSP Completion: Method A - Using only HUBs

Revised February 2019 2

Section 1: Respondent and Requisition Information Complete all information requested.

Revised February 2019 3

Enter your Company’s name and the requisition #.

(Enter this information on each subsequent page.)

Section 2: Respondents Subcontracting Intentions 2a: Yes, I will be subcontracting portions of the contract.

2b: List all the portions of work you will be subcontracting to HUBs and the % of the contract you expect to award. (Aggregate percentage should not total 100%)

2c: Yes, if you will only be using HUBs to perform ALL subcontracting opportunities in 2a.

Move on to page 3, Section 4

HSP Method I HSP Completion: Method A - Using only HUBs

Revised February 2019 4

Section 4: Affirmation Read, sign and date to affirm the information you provided is true and correct.

Move on to “HSP Good Faith Effort – Method A (Attachment A)”

Revised February 2019 5

HSP Good Faith Effort – Method A (Attachment A) Complete this form for each subcontracting opportunity listed in Section 2(b) of the HSP.

Section A-1 List the information requested for the subcontracting opportunity.

Section A-2 Provide all information requested.

Revised February 2019 6

If you are subcontracting with HUBs and Non-HUBs, and you meet or exceed the aggregate percentage (HUB Goal) of subcontracting with HUBs in which you do not have a continuous contract in place for more than five (5) years, complete the following:

Section 1 – Respondent and Requisition Information (Page 1);

Section 2a – Yes, I will be subcontracting portions of the contract (Page 2);

Section 2b – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors (Page 2 and the continuation sheet as needed);

Section 2c – No, I will not be using only Texas certified HUBs to perform all of the subcontracting opportunities listed (Page 2);

Section 2d – Yes, the aggregate expected percentage of the contract you will subcontract with Texas certified HUBs, which you have do NOT have a continuous contract in place for five (5) years or more, meets or exceeds the HUB goal in the solicitation (Page 2)

Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3); and

HSP GFE Method A (Attachment A) – Complete this attachment for each subcontracting opportunity listed in 2b (Page 1 of 1).

HSP Completion: Method A – Meeting TxDOT’s HUB Goal

Revised February 2019 7

Section 1: Respondent and Requisition Information

Revised February 2019 8

Enter your Company’s name and the requisition #.

(Enter this information on each subsequent page.)

Section 2: Respondent Subcontracting Intentions 2a: Yes, I will be subcontracting portions of the contract.

2b: List all the portions of work you will be subcontracting to HUBs and the Non-HUBs % of the contract you expect to award.

NOTE: Must meet or exceed HUB goal using HUBs with which you do not have a continuous contract in place for more than five (5) years.

2c: No, to indicate you will NOT be only using HUBs.

2d: Yes, indicating you do NOT have a continuous contract in place for 5 or more years

Revised February 2019 9

Section 4: Affirmation Read, sign and date to affirm the information you provided is true and correct.

Move on to “HSP Good Faith Effort – Method A (Attachment A)”

Revised February 2019 10

HSP Good Faith Effort – Method A (Attachment A) Complete this form for each subcontracting opportunity listed in Section 2(b) of the HSP.

Section A-1 List the information requested for the subcontracting opportunity.

Section A-2 Provide all information requested.

Revised February 2019 11

If you are subcontracting with HUBs and Non-HUBs, and you do not meet or exceed the aggregate percentage (HUB Goal) of subcontracting with HUBs, complete the following :

Section 1 – Respondent and Requisition Information (Page 1);

Section 2a – Yes, I will be subcontracting portions of the contract (Page 2);

Section 2b – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors (Page 2 and the continuation sheet as needed);

Section 2c – No, I will not be using only Texas certified HUBs to perform all of the subcontracting opportunities listed (Page 2);

Section 2d – No, the aggregate expected percentage of the contract you will subcontract with Texas certified HUBs, which you have a continuous contract in place for five (5) years or less, does not meet or exceed the HUB goal in the solicitation (Page 2)

Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3); and, HSP GFE Method B (Attachment B) – Complete this attachment for each subcontracting opportunity (Page 1 of 1).

HSP Completion: Method B - by Solicitation/Notification

Revised February 2019 12

Section 1: Respondent and Requisition Information

Revised February 2019 13

Enter your Company’s name and the requisition #.

(Enter this information on each subsequent page.)

Section 2: Respondents Subcontracting Intentions

2a: Yes, I will be subcontracting portions of the contract.

2b: List all the portions of work you will be subcontracting to HUBs and Non-HUBs and the % of the contract you expect to award.

2c: No, to indicate you will NOT be only using HUBs.

2d: No, indicating you do have a continuous contract in place for 5 or more years

Revised February 2019 14

Affirmation Page 3, Section 4

Read, sign and date to affirm the information you provided is true and correct.

Move on to “HSP Good Faith Effort – Method B (Attachment B)”

Revised February 2019 15

HSP Good Faith Effort – Method B (Attachment B), Complete this form for each subcontracting opportunity listed in Section 2(b) of the HSP.

Section B-1: Subcontracting Opportunity Complete the information requested.

Section B-2 : Mentor Protégé Program If you are using your HUB Protégé, mark Yes and continue to Section B-4. HSP God Faith Effort – Method B (Attachment B), Page 2 of 2 IF YOU MARK NO, CONTINUE TO SECTION B-3 and SECTION B-4

Revised February 2019 16

Section B-3: Notification of Subcontracting Opportunity You must comply with Items a, b, c and d.

Retain documentation demonstrating evidence of your good faith effort. You are encouraged to use the Notification Form located at the link provided or included.

a. Allow the HUBs at least seven (7) working days to respond.

The initial day notice is sent is considered “day zero” and does not count as one of the seven (7) working days.

b. List 3 HUBs contacted for subcontracting opportunities.

c. provide your subcontracting opportunity notice to trade organizations or development centers at least seven (7) working days prior to submitting your bid response

d. List two trade organizations contacted for these subcontracting opportunities

Revised February 2019 17

HSP God Faith Effort – Method B (Attachment B), Page 2 of 2

Section B-4: Subcontractor Selection

a. Subcontracting opportunity information

b. Enter each selected subcontractor and provide all the information requested.

c. Provide written justification as to why a HUB was not selected for this subcontracting opportunity.

Revised February 2019 18

If you are not subcontracting any portion of the contract and will be fulfilling the entire contract with your own resources (i.e., equipment, supplies, materials, and/or employees), complete the following in the

HSP:

Section 1 – Respondent and Requisition Information (Page 1);

Section 2a – No, I will not be subcontracting any portion of the contract, and I will be fulfilling the entire contract with my own resources (Page 2);

Section 3 – Self Performing Justification that explains how your company will fulfill the entire contract with its own resources (Page 3); and, Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3).

HSP Completion: Self-Performing

Revised February 2019 19

Section 1: Respondent and Requisition Information

Revised February 2019 20

Enter your Company’s name and the requisition #.

(Enter this information on each subsequent page.)

Respondents Subcontracting Intentions Section 2a: No, I will not be subcontracting any portion of the contract.

Move on to Page 3, Section 3

Revised February 2019 21

Section 3: Self Performing Justification In the space provided, list the specific page(s)/section(s) of your proposal response, which explains how your company will perform the entire contract with its own equipment, supplies, materials and/or employees.

Section 4: Affirmation Read, sign and date to affirm the information you provided is true and correct.

Revised February 2019

For the most current HSP go to:

https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

CONTACT INFORMATION

Texas Department of Transportation

Civil Rights Division

125 East 11th St.

Austin, TX 78701

(512) 416-4700

CIV_HUB@txdot.gov www.txdot.gov

EVALUATION CRITERIA FOR AIRPORT PLANNING QUALIFICATIONS

The following criteria will generally be used in evaluating consultants submitting qualifications;

however, the Consultant Selection Committee may develop additional consultant evaluation criteria and point values, if desired. The Consultant Selection Committee should assign points to be used for the Consultant Rating Sheet if they do not use the suggested point values. The TxDOT Project Manager can assist the Selection Committee in interpreting the criteria and establishing point values for each criterion, if necessary.

Suggested Point Values and Selection Criteria

1. Capability to perform all of the services required for this project and professional qualifications of key personnel assigned to this project relevant to the work to be performed. (25 points) Does the consultant have the necessary resources to perform all of the services required (e.g.: planning, surveying, CAD, etc.)? Who are the professionals that will be working on this project on a daily basis and how do their qualifications and experience with general aviation airport planning projects compare with other respondents? [Sources of information: Aviation Planning Team Form, Recent Relevant Airport Experience Form, Proposed Technical Approach Form, and possibly the Optional Summary.]

2. Recent experience, within the last ten years, in the development of airport plans comparable to the proposed project. (25 points) Does the consultant have direct experience developing general aviation airport plans similar to those proposed for this location?

[Sources of information: Aviation Planning Team Form, Recent Relevant Airport Experience Form, and possibly the Optional Summary.]

3. Ability to meet the schedules and deadlines of this project and reputation for competence, timeliness, and quality of performance and work product. (25 points) Does the proposed planning team have sufficient time to devote to this project in order to meet the schedule submitted in the qualifications? Is the proposed schedule realistic? Does the consultant consistently meet contractual timetables? Has the work performed for other airports been satisfactory?

[Sources of information: Aviation Planning Team Form, Recent Relevant Airport Experience Form, Project Schedule Form, possibly the Optional Summary, and reference check.]

4. Proposed Technical Approach and Schedule to Accomplish the

Project. (25 points) Does the consultant show specific understanding and familiarity with the particular requirements of this project and how to address them? Is the consultant familiar with relevant planning guidance? Is the schedule appropriate to accomplish the project?

[Sources of information: Proposed Technical Approach Form, Proposed Schedule Form, and possibly the Optional Summary.]

Instructions for Responding to a RFQ Solicitation

Aviation Division eGrants Workflow:

RFQ Response eGrants Role:

Subgrantee Administrator (SA)

Subgrantee Staff (SS) eGrants link eGrants help:

https://apps2.dot.state.tx.us/apps/egrants2/logout2.aspx eGrants help desk Monday – Friday 8AM – 4PM CD/ST (excluding state/federal holidays) avn-egrantshelp@txdot.gov or 1-800-687-4568

STEP ROLE ACTIONS NOTES

01 SA

Go to View Opportunities.

a. Select Apply Now to the opportunity

b. The RFQ Response Menu is opened

Very important to click on the name of the document and not the organization name

Make a note of the opportunity due date to ensure you respond in time

02 SA/SS

Click on View, Edit and Complete Forms

a. Select RFQ Applicant Form

b. Confirm Project information and address

c. Upload AVN-550, 550D, 551 or 551D

PLEASE MAKE SURE YOU SELECT THE

CORRECT PDF FILE BEFORE CHANGING

STATUS.*

d. Hit Save

You should print the proposal document to a PDF so that it becomes un-editable. Or, you may upload a scanned copy of the AVN- 550, 550D, 551, or 551D.

03 SA When you are ready to submit your response, click on "Save and submit to CS review". YOU ARE DONE

You will get an email saying the response was successfully submitted; the status must be changed to RFQ Response in CS Review by the due date and time posted in the solicitation.

04 SA/SS WAIT UNTIL A SELECTION NOTIFICATION IS SENT TO

YOU

05 SS/SA

AFTER SELECTION NOTIFICATION IS RECEIVED Log in to view status of response. Once the scores are verified, TxDOT will move the response to an interview, selected or not selected status of which you can log in to see the status of your response.

The selection notification will refer users to eGrants to view the status of their response. User may also view the TxDOT website for selection information.

https://apps2.dot.state.tx.us/apps/egrants2/logout2.aspx https://apps2.dot.state.tx.us/apps/egrants2/logout2.aspx eGrants Workflow Test Script

*If the responder posts the incorrect file.

• If status has been changed and the due date for the response has not expired, contact the help desk to ask for the status to be administratively changed back to Response in Process.

• If the incorrect file was posted, the incorrect file may be deleted and the correct one posted as long as the status has not been changed to Response in CS Review. Respondent will need to check the “delete” box and hit save.

The page refreshes. Then post the correct file, save, and change the status.

If you are not set up in eGrants and wish to respond to a posted solicitation, you may contact the aviation help desk for assistance by using the webform available at eGrants Help Desk Form

Some organizations will have many user members. Each organization should determine which user member will submit the completed avn-550, 550D, 551, or 551D in eGrants. after the opportunity is selected for the organization, it will no longer appear on any other user’s home page unless the initiating user cancels the response.

October 2023 https://form.jotform.com/62164883455160 https://form.jotform.com/62164883455160