rfq24alarlng00055.pdf

TABLE OF CONTENTS

ARLINGTON MUNICIPAL AIRPORT

TXDOT SOLICITATION NO.: RFQ-24ALARLNG00055

1. REQUEST FOR QUALIFICATIONS ANNOUNCEMENT

2. EVALUATION CRITERIA

3. AIRPORT LAYOUT PLAN

4. INSTRUCTIONS FOR RESPONDING TO A SOLICITATION IN EGRANTS

5. FORM AVN-551 (PLEASE BE SURE TO DOWNLOAD THE MOST RECENT REVISED

FROM AVN FORMS AND PUBLICATIONS PAGE)

http://www.txdot.gov/inside-txdot/division/aviation/projects.html

TxDOT Solicitation No.: RFQ24ALARLNG00055 TxDOT CSJ/Project No.: 24ALARLNG

Texas Department of Transportation Aviation Division

Request for Qualifications (RFQ) for Professional Services

The City of Arlington, through its agent, the Texas Department of Transportation (TxDOT), intends to engage a qualified firm for professional services. This solicitation is subject to 49 U.S.C. §47107(a)(17) and will be administered in the same manner as a solicitation conducted under Chapter 2254, Subchapter A, of the Texas Government Code.

TxDOT Aviation Division will solicit and receive qualification statements for professional services as described below:

Airport Sponsor: City of Arlington, Arlington Municipal Airport, TxDOT CSJ/Project No.:

24ALARLNG.

The TxDOT Project Manager is David Kirkpatrick.

Scope:

1. Prepare an ALP with Narrative consistent with the most current FAA Advisory Circulars and Standard Operating Procedures, to include the following sheets:

a. Coversheet

b. Airport layout drawing

c. Data sheet

d. Terminal area plan

e. Airport airspace drawing

f. Inner portion of the approach surface drawing

g. On-airport land use drawing

h. Off-airport land use drawing

i. Airport property map (Exhibit A)

j. Runway departure surface drawing

k. Utility drawing

l. Airport access plans

m. Other sheets as necessary

2. Incorporate FAA AGIS requirements and data collection as needed, including an -18B obstruction survey, and upload data to the FAA’s Airport Data and Information Portal.

3. Develop a Capital Improvement Plan, including a recommended phasing plan and financial overview that considers local, state, federal, and alternative funding sources;

4. Establish phased, attainable goals for airport improvements and development based on a forecast for aviation demand and current and future critical aircraft; and

5. Consider the emergence of Unmanned Aircraft Systems and Advanced Air Mobility and incorporate any planning in the narrative, to include vertiport siting;

6. Develop and adopt into local zoning airport height hazard protection and airport land use compatibility measures, including associated maps, to ensure the protection of the public investment in the airport;

7. Per FAA SOP 8.00, review any existing RSA determinations and update as needed or complete a determination for any runway that does not have one. If an RSA study is needed, that study will be conducted as part of this planning effort. A list of follow-on projects or studies will be a deliverable of this task.

Subcontracting opportunities are not probable. Therefore, respondents are not required to submit an up to date “HUB Subcontracting Plan (HSP)” with their qualifications at the time of submission.

If during the term of the contract subcontractors are used in the delivery of services, the contractor will be required to complete a HSP to verify their intent to subcontract and show their good faith effort to contract with HUBs. In addition, the contractor will be required to submit monthly, a “Prime Contractor Progress Assessment Report” and “HUB Subcontracting Plan (HSP) Progress Compliance Form - 2579”, through the eGrants system.

To assist in your qualification statement preparation the criteria and most recent Airport Layout Plan are available online at http://www.dot.state.tx.us/avn/avninfo/notice/consult/index.htm by selecting “Arlington Municipal Airport.”

AVN-551 Preparation Instructions:

Interested firms shall utilize the latest version of Form AVN-551, titled “Qualifications for Aviation Planning Services”. The form may be requested from TxDOT, Aviation Division, 6230 E. Stassney Lane, Austin, Texas 78744, phone number, (800) 68-PILOT (74568). The form may be emailed by request or downloaded from the TxDOT website at http://www.txdot.gov/inside-txdot/division/aviation/projects.htm. The form may not be altered in any way and must not contain Quick Response (QR) codes or links. The form fields must be completed in black font, without changing the existing font size or color, and must not contain any bold or italicized words. If a firm is non-compliant, the submittal of AVN-551 will be deemed as non-responsive. Firms must carefully follow the instructions provided on each page of the form. Qualifications shall not exceed the number of pages in the AVN-551 template. The AVN-551 consists of eight pages of data plus one optional illustration page. A prime provider may only submit one AVN-551. If a prime provider submits more than one AVN-551 or submits a cover letter with the AVN- 551, that provider will be disqualified. Responses to this solicitation WILL NOT BE

ACCEPTED IN ANY OTHER FORMAT.

ATTENTION: To ensure utilization of the latest version of Form AVN-551, firms are encouraged to download Form AVN-551 from the TxDOT website as addressed above.

Utilization of Form AVN-551 from a previous download may not be the exact same format.

Form AVN-551 is a PDF Template.

The Form AVN-551 must be completed accurately to include the correct Airport Name and TxDOT Project ID number. The completed Form AVN-551 must be received in the http://www.dot.state.tx.us/avn/avninfo/notice/consult/index.htm http://www.txdot.gov/inside-txdot/division/aviation/projects.htm

TxDOT Aviation eGrants system no later than May 8, 2024, 2:00 p.m. (CST). Electronic facsimiles or forms sent by email or regular/overnight mail will not be accepted.

Firms that wish to submit a response to this solicitation must be a user in the TxDOT Aviation eGrants system no later than one business day before the solicitation due date.

To request access to eGrants, please complete the Contact Us web form located at http:// txdot.gov/government/funding/egrants-2016/aviation.html

An instructional video on how to respond to a solicitation in eGrants is available at http://txdot.gov/government/funding/egrants-2016/aviation.html

Step by step instructions on how to respond to a solicitation in eGrants will also be posted in the RFQ packet at http://www.dot.state.tx.us/avn/avninfo/notice/consult/index.html.

The consultant selection committee will be composed of local government representatives. The final selection by the committee will generally be made following the completion of review of AVN-551s. The committee will review all AVN-551s and rate and rank each. The evaluation criteria for airport planning projects can be found at http://www.txdot.gov/inside-txdot/division/aviation/projects.html under Information for Consultants. All firms will be notified, and the top-rated firm will be contacted to begin fee negotiations. The selection committee does, however, reserve the right to conduct interviews for the top-rated firms if the committee deems it necessary. If interviews are conducted, selection will be made following interviews.

Please contact TxDOT Aviation for any technical or procedural questions at (800)68-PILOT (74568). For procedural questions, please contact Dawn Denson, Contract Specialist. For technical questions, please contact David Kirkpatrick, Project Manager.

For questions regarding responding to this solicitation in eGrants, please contact the TxDOT Aviation help desk at (800)687-4568 or avn-egrantshelp@txdot.gov.

http://txdot.gov/government/funding/egrants-2016/aviation.html http://txdot.gov/government/funding/egrants-2016/aviation.html http://www.dot.state.tx.us/avn/avninfo/notice/consult/index.html mailto:avn-egrantshelp@txdot.gov

EVALUATION CRITERIA FOR AIRPORT PLANNING QUALIFICATIONS

The following criteria will generally be used in evaluating consultants submitting qualifications;

however, the Consultant Selection Committee may develop additional consultant evaluation criteria and point values, if desired. The Consultant Selection Committee should assign points to be used for the Consultant Rating Sheet if they do not use the suggested point values. The TxDOT Project Manager can assist the Selection Committee in interpreting the criteria and establishing point values for each criterion, if necessary.

Suggested Point Values and Selection Criteria

1. Capability to perform all of the services required for this project and professional qualifications of key personnel assigned to this project relevant to the work to be performed. (25 points) Does the consultant have the necessary resources to perform all of the services required (e.g.: planning, surveying, CAD, etc.)? Who are the professionals that will be working on this project on a daily basis and how do their qualifications and experience with general aviation airport planning projects compare with other respondents? [Sources of information: Aviation Planning Team Form, Recent Relevant Airport Experience Form, Proposed Technical Approach Form, and possibly the Optional Summary.]

2. Recent experience, within the last ten years, in the development of airport plans comparable to the proposed project. (25 points)

Does the consultant have direct experience developing general aviation airport plans similar to those proposed for this location?

[Sources of information: Aviation Planning Team Form, Recent Relevant Airport Experience Form, and possibly the Optional Summary.]

3. Ability to meet the schedules and deadlines of this project and reputation for competence, timeliness, and quality of performance and work product. (25 points) Does the proposed planning team have sufficient time to devote to this project in order to meet the schedule submitted in the qualifications? Is the proposed schedule realistic? Does the consultant consistently meet contractual timetables? Has the work performed for other airports been satisfactory?

[Sources of information: Aviation Planning Team Form, Recent Relevant Airport Experience Form, Project Schedule Form, possibly the Optional Summary, and reference check.]

4. Proposed Technical Approach and Schedule to Accomplish the

Project. (25 points) Does the consultant show specific understanding and familiarity with the particular requirements of this project and how to address them? Is the consultant familiar with relevant planning guidance? Is the schedule appropriate to accomplish the project?

[Sources of information: Proposed Technical Approach Form, Proposed Schedule Form, and possibly the Optional Summary.]

Instructions for Responding to an RFQ Solicitation

Aviation Division eGrants Workflow:

RFQ Response eGrants Role:

Subgrantee Administrator (SA)

Subgrantee Staff (SS) eGrants link eGrants help:

https://apps2.dot.state.tx.us/apps/egrants2/logout2.aspx eGrants help desk Monday – Friday 8AM – 4PM CD/ST (excluding state/federal holidays) avn-egrantshelp@txdot.gov or 1-800-687-4568

STEP ROLE ACTIONS NOTES

SA

Go to View Opportunities.

a. Select Apply Now to the opportunity

b. The RFQ Response Menu is opened

Very important to click on the name of the document and not the organization name

Make a note of the opportunity due date to ensure you respond in time

SA/SS

Click on View, Edit and Complete Forms

a. Select RFQ Applicant Form

b. Confirm Project information and address

c. Upload AVN-550, 550D, 551 or 551D

PLEASE MAKE SURE YOU SELECT THE

CORRECT PDF FILE BEFORE CHANGING

STATUS.*

d. Hit Save

You should print the proposal document to a PDF so that it becomes un-editable. Or, you may upload a scanned copy of the AVN- 550, 550D, 551, or 551D.

SA

When you are ready to submit your response, click on Save and submit to CS review YOU ARE DONE

You will get an email saying the response was successfully submitted; the status must be changed to RFQ Response in CS Review by the due date and time posted in the solicitation.

SA/SS WAIT UNTIL A SELECTION NOTIFICATION IS SENT TO

YOU

SS/SA

AFTER SELECTION NOTIFICATION IS RECEIVED Log in to view status of response. Once the scores are verified, TxDOT will move the response to an interview, selected or not selected status of which you can log in to see the status of your response.

The selection notification will refer users to eGrants to view the status of their response. User may also view the TxDOT website for selection information.

https://apps2.dot.state.tx.us/apps/egrants2/logout2.aspx https://apps2.dot.state.tx.us/apps/egrants2/logout2.aspx eGrants Workflow Test Script

*If the responder posts the incorrect file.

• If status has been changed and the due date for the response has not expired, contact the help desk to ask for the status to be administratively changed back to Response in Process.

• If the incorrect file was posted, the incorrect file may be deleted and the correct one posted as long as the status has not been changed to Response in CS Review. Respondent will need to check the “delete” box and hit save.

The page refreshes. Then post the correct file, save, and change the status.

If you are not set up in eGrants and wish to respond to a posted solicitation, you may contact the aviation help desk for assistance by using the webform available at eGrants Help Desk Form

Some organizations will have many user members. Each organization should determine which user member will submit the completed avn-550, 550D, 551, or 551D in eGrants. after the opportunity is selected for the organization, it will no longer appear on any other user’s home page unless the initiating user cancels the response.

October 2022 https://form.jotform.com/62164883455160 https://form.jotform.com/62164883455160