rfq2421zapat00039.pdf

TABLE OF CONTENTS

ZAPATA COUNTY AIRPORT

TXDOT SOLICITATION NO.: RFQ-2421ZAPAT-00039

1. REQUEST FOR QUALIFICATIONS SOLICITATION WITH HISTORICALLY UNDERUTILIZED

BUSINESS PARTICIPATION

2. EVALUATION CRITERIA

3. PROJECT DIAGRAM

4. AIRPORT LAYOUT PLAN

5. FORM AVN-550-(PLEASE BE SURE TO DOWNLOAD THE MOST RECENT REVISED FORM DATED

8/2016) HTTP://WWW.TXDOT.GOV/INSIDE-TXDOT/DIVISION/AVIATION/PROJECTS.HTML

6. INSTRUCTIONS FOR RESPONDING TO A SOLICITATION IN EGRANTS

http://www.txdot.gov/inside-txdot/division/aviation/projects.html

TxDOT Solicitation No.: RFQ-2421ZAPAT-00039 TxDOT CSJ/Project No.: 2421ZAPAT

Texas Department of Transportation Aviation Division

Request for Qualifications (RFQ) for Professional Engineering Services

Zapata County, through its agent, the Texas Department of Transportation (TxDOT), intends to engage a qualified firm for professional services pursuant to Chapter 2254, Subchapter A, of the Government Code. TxDOT Aviation Division will solicit and receive qualification statements for the current aviation project as described below.

Current Project: Zapata County; TxDOT CSJ/Project No.: 2421ZAPAT.

The TxDOT Project Manager is Ed Mayle.

Scope: Provide engineering and design services, including construction administration, to:

1. Reconstruct and widen Runway 12-30.

2. Reconstruct turnarounds Runway 12-30.

3. Rehabilitate apron.

4. Install airfield pavement markings.

5. Airfield lighting replacement.

In accordance with Texas Government Code §2161.252, qualifications that do not contain an up to date “HUB Subcontracting Plan (HSP)” are non-responsive and will be rejected without further evaluation. In addition, if TxDOT determines that the HSP was not developed in good faith, it will reject the qualifications for failing to comply with material specifications based on the RFQ.

Utilizing multiple engineering and design and construction grants over the course of the next five years, future scope of work items at Zapata County Airport may include: Construct wildlife fence, install gates, construct apron expansion, demo existing turnarounds, construct new taxiway turnouts, and drainage improvements.

Zapata County reserves the right to determine which of the services listed above may or may not be awarded to the successful firm and to initiate additional procurement action for any of the services listed above.

To assist in your qualification statement preparation, the criteria, 5010 drawing, project diagram, and most recent Airport Layout Plan are available online at http://www.txdot.gov/inside-txdot/division/aviation/projects.html by selecting “Zapata County Airport” The qualification statement should address a technical approach for the current scope only. Firms shall use page 4, Recent Airport Experience, to list relevant past projects for both current and future scope.

AVN-550 Preparation Instructions:

Interested firms shall utilize the latest version of Form AVN-550, titled “Qualifications for Aviation Architectural/Engineering Services”. The form may be requested from TxDOT, Aviation Division, 125 E. 11th Street, Austin, Texas 78701-2483, phone number, (800)-68- PILOT (74568). The form may be emailed by request or downloaded from the TxDOT website at http://www.txdot.gov/inside-txdot/division/aviation/projects.html. The form may not be altered in any way and must not contain Quick Response (QR) codes or links. The form fields must be completed in black font, without changing the existing font size or color, and must not contain any bold or italicized words. If a firm is non-compliant, the submittal of AVN-550 will be deemed as non-responsive. Firms must carefully follow the instructions provided on each page of the form.

Qualifications shall not exceed the number of pages in the AVN-550 template. The AVN-550 consists of eight pages of data plus one optional illustration page. A prime provider may only submit one AVN-550.

If a prime provider submits more than one AVN-550 or submits a cover page with the AVN-550, that provider will be disqualified. Responses to this solicitation WILL NOT BE ACCEPTED IN

ANY OTHER FORMAT.

ATTENTION: To ensure utilization of the latest version of Form AVN-550, firms are encouraged to download Form AVN-550 from the TxDOT website as addressed above. Utilization of Form AVN-550 from a previous download may not be the exact same format. Form AVN-550 is a PDF Template.

The Form AVN-550 must be completed accurately to include the correct Airport Name and TxDOT Project ID number. The completed Form AVN-550 must be received in the TxDOT Aviation eGrants system no later than March 21, 2024, 2:00 p.m. (CDST). Electronic facsimiles or forms sent by email or regular/overnight mail will not be accepted.

Firms that wish to submit a response to this solicitation must be a user in the TxDOT Aviation eGrants system no later than one business day before the solicitation due date. To request access to eGrants, please complete the Contact Us web form located at http://txdot.gov/government/funding/egrants-2016/aviation.html

An instructional video on how to respond to a solicitation in eGrants is available at http://txdot.gov/government/funding/egrants-2016/aviation.html

Step by step instructions on how to respond to a solicitation in eGrants will also be posted in the RFQ packet at http://www.dot.state.tx.us/avn/avninfo/notice/consult/index.htm

The consultant selection committee will be composed of local government representatives. The final selection by the committee will generally be made following the completion of review of AVN-550s. The committee will review all AVN-550s and rate and rank each. The Evaluation Criteria for Engineering Qualifications can be found at http://www.txdot.gov/inside-txdot/division/aviation/projects.html under Information for Consultants. All firms will be notified and the top rated firm will be contacted to begin fee negotiations for the design and bidding phases.

The selection committee does, however, reserve the right to conduct interviews for the top-rated firms if the committee deems it necessary. If interviews are conducted, selection will be made following interviews.

http://www.txdot.gov/inside-txdot/division/aviation/projects.html http://txdot.gov/government/funding/egrants-2016/aviation.html http://txdot.gov/government/funding/egrants-2016/aviation.html http://www.txdot.gov/inside-txdot/division/aviation/projects.html

Please contact TxDOT Aviation for any technical or procedural questions at (800)68-PILOT (74568). For procedural questions, please contact Sheri Quinlan, Contract Specialist. For technical questions, please contact Mr. Ed Mayle, Project Manager.

For questions regarding responding to this solicitation in eGrants, please contact the TxDOT Aviation help desk at (800)687-4568 or avn-egrantshelp@txdot.gov.

Historically Underutilized Business Participation

I.3.1 Introduction

The Agent is committed to promoting full and equal business opportunities for businesses in state contracting in accordance with the goals specified in the State of Texas Disparity Study. The Agent encourages the use of Historically Underutilized Businesses (HUBs) through race, ethnic and gender-neutral means.

Pursuant to Texas Government Code §2161.181 and §2161.182, and the Agent’s HUB policy and rules, the Agent is required to make a good faith effort to increase HUB participation in its contracts. The Agent may accomplish the goal of increased HUB participation by contracting directly with HUBs or indirectly through subcontracting opportunities.

I.3.2 Agent’s Administrative Rules

The Agent has adopted the CPA’s HUB rules as its own. The Agent’s HUB rules are located in Title 43, Part 1, Chapter 9, Subchapter L of the Texas Administrative Code, and the CPA rules are located in Title 34, Part 1, Chapter 20, Subchapter D, Division 1. If there are any discrepancies between the Agent’s administrative rules and this Request for Qualifications (RFQ), the rules shall take priority.

I.3.3 HUB Participation Goal

The CPA has established statewide HUB participation goals for different categories of contracts in 34 T.A.C. §20.284. In order to meet or exceed the HUB participation goals, the Agent encourages outreach to certified HUBs. Contractors shall make a good faith effort to include certified HUBs in the procurement process.

This contract is classified as a Professional Services contract under the CPA rule, and therefore has a HUB Annual Procurement Utilization Goal of 23.7% per fiscal year.

I.3.4 Required HUB Subcontracting Plan

In accordance with Government Code, Chapter 2161, Subchapter F, each state agency that considers entering into a contract with an expected value of $100,000 or more over the life of the contract (including any renewals) shall, before the agency solicits bids, proposals, mailto:avn-egrantshelp@txdot.gov http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=43&pt=1&ch=9&sch=L&rl=Y http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=34&pt=1&ch=20&sch=D&div=1&rl=Y http://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=284 offers, or other applicable expressions of interest, determine whether subcontracting opportunities are probable under the contract.

In accordance with 34 T.A.C. §20.285(a),(1),(C) of the HUB Rules. State agencies may determine that subcontracting is probable for only a subset of the work expected to be performed or the funds to be expended under the contract. If an agency determines that subcontracting is probable on only a portion of a contract, it shall document its reasons in writing for the procurement file.

The Agent has determined that subcontracting opportunities are probable for this Request for Qualifications (RFQ). As a result, the respondent must submit an HSP with its proposal.

The HSP is required whether a respondent intends to subcontract or not.

In the HSP, a respondent must indicate whether it is a Texas certified HUB. Being a certified HUB does not exempt a respondent from completing the HSP requirement.

The Agent shall review the documentation submitted by the respondent to determine if a good faith effort has been made, in accordance with solicitation and HSP requirements.

During the good faith effort evaluation, The Agent may, at its discretion, allow clarifications or enhancements to information submitted with the HSP.

If the Agent determines that the respondent’s HSP was not developed in good faith, the HSP will be considered non-responsive and will be rejected as a material failure to comply with the advertised specifications. The reasons for rejection shall be recorded in the procurement file.

I.3.5 CPA Centralized Master Bidder’s List

Respondents may search for HUB subcontractors in the CPA’s Centralized Master Bidders List (CMBL)/HUB Directory. For this procurement, the Agent has identified the following class and item codes for potential subcontracting opportunities:

NIGP Class/Item Code:

925-61, 925-86

Respondents are not required to use, nor limited to using, the class and item codes identified above, and may identify other areas for subcontracting.

The Agent does not endorse, recommend nor attest to the capabilities of any company or individual listed on the CPA’s CMBL. The list of certified HUBs is subject to change, so respondents are encouraged to refer to the CMBL often to find the most current listing of HUBs.

http://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=285 https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp

I.3.6 HUB Subcontracting Procedures – If a Respondent Intends to Subcontract

An HSP must demonstrate that the respondent made a good faith effort to comply with the Agent’s HUB policies and procedures. The following subparts outline the items that the Agent will review in determining whether an HSP meets the good faith effort standard.

A respondent that intends to subcontract must complete the HSP to document its good faith efforts.

I.3.6.1 Identify Subcontracting Areas and Divide Them into Reasonable Lots

A respondent should first identify each area of the contract work it intends to subcontract. Then, to maximize HUB participation, it should divide the contract work into reasonable lots or portions, to the extent consistent with prudent industry practices.

I.3.6.2 Notify Potential HUB Subcontractors

The HSP must demonstrate that the respondent made a good faith effort to subcontract with HUBs that have an active HUB certification. The respondent’s good faith efforts shall be shown through utilization of all methods in conformance with the development and submission of the HSP and by complying with the following steps:

I.3.6.2.1 Divide the contract work into reasonable lots or portions to the extent consistent with prudent industry practices. The respondent must determine which portions of work, including goods and services, will be subcontracted.

I.3.6.2.2 Use the appropriate method(s) to demonstrate good faith effort. The respondent can use either method(s) 1, 2, or 3:

I.3.6.3 Method 1: Respondent Intends to Subcontract with only HUBs:

The respondent must identify in the HSP the HUBs, with an active HUB certification, that will be utilized and submit written documentation that confirms 100% of all available subcontracting opportunities will be performed by one or more HUBs.

I.3.6.4 Method 2: Respondent Intends to Subcontract with HUBs and Non-HUBs (Meet or Exceed the Goal):

The respondent must identify in the HSP and submit written documentation that one or more HUBs, with an active HUB certification, will be utilized; and that the aggregate expected percentage of subcontracts with HUBs will meet or exceed the goal specified in this solicitation.

When the aggregate expected percentage of subcontracts with HUBs meets or exceeds the goal specified in this solicitation, respondents may also use non-HUB subcontractors; or, I.3.6.6 Method 3: Respondent Intends to Subcontract with HUBs and Non-HUBs (Does Not Meet or Exceed the Goal):

The respondent must identify in the HSP and submit documentation regarding both of the following requirements:

• Written notification to minority or women trade organizations or development centers to assist in identifying potential HUBs, with an active HUB certification, of the subcontracting opportunities the respondent intends to subcontract.

Respondents must give minority or women trade organizations or development centers at least seven (7) working days prior to submission of the respondent's response for dissemination of the subcontracting opportunities to their members. A list of minority and women trade organizations is located on the CPA’s website under the Minority and Women Organization link.

• Written notification to at least three (3) HUB businesses, with an active HUB certification, of the subcontracting opportunities that the respondent intends to subcontract. The written notice must be sent to potential HUB subcontractors prior to submitting proposals and must include:

o a description of the scope of work to be subcontracted, o information regarding the location to review project plans or specifications, o information about bonding and insurance requirements, o required qualifications and other contract requirements, and o a description of how the subcontractor can contact the respondent.

Respondents must give potential HUB subcontractors a reasonable amount of time to respond to the notice, at least seven (7) working days prior to submission of the respondent's response unless circumstances require a different time period, which is determined by the agency and documented in the contract file;

Respondents must also use the CMBL, the HUB Directory, and Internet resources when searching for HUB subcontractors. Respondents may rely on the services of contractor groups; local, state and federal business assistance offices; and other organizations that provide assistance in identifying qualified applicants for the HUB program.

https://www.comptroller.texas.gov/purchasing/vendor/hub/resources.php

I.3.6.7 Written Justification of the Selection Process

The Agent will make a determination if a good faith effort was made by the respondent in the development of the required HSP. One or more of the methods identified in the previous sections may be applicable to the respondent’s good faith efforts in developing and submission of the HSP. The Agent may require the respondent to submit additional documentation explaining how the respondent made a good faith effort in accordance with the solicitation.

A respondent must provide written justification of its selection process if it chooses a non-HUB subcontractor. The justification should demonstrate that the respondent negotiated in good faith with qualified HUB bidders, and did not reject qualified HUBs, with an active HUB certification, who were the best value responsive bidders.

I.3.7 Method 4: Respondent Does Not Intend to Subcontract

When the respondent plans to complete all contract requirements with its own equipment, supplies, materials and/or employees, it is still required to complete an HSP.

The respondent must complete the “Self-Performance Justification” portion of the HSP and attest that it does not intend to subcontract for any goods or services, including the class and item codes identified in Section I.3.5. In addition, the respondent must identify the sections of the proposal that describe how it will complete the Scope of Work using its own resources or provide a statement explaining how it will complete the Scope of Work using its own resources. The respondent must agree to comply with the following if requested by the Agent:

• Provide evidence of sufficient respondent staffing to meet the Request for Qualifications (RFQ) requirements,

• Provide monthly payroll records showing the respondent staff fully dedicated to the contract,

• Allow the Agent to conduct an onsite review of company headquarters or work site where services are to be performed, and,

• Provide documentation proving employment of qualified personnel holding the necessary licenses and certificates required to perform the Scope of Work.

I.3.8 Post-award HSP Requirements

The HUB Subcontracting Plan (HSP) shall be reviewed and evaluated prior to contract award and, if accepted, the finalized HSP will become part of the contract with the successful respondent(s).

After contract award, the Agent will coordinate a post-award meeting with the successful respondent to discuss HSP reporting requirements. The Consultant must maintain business records documenting compliance with the HSP, and must submit monthly subcontract https://comptroller.texas.gov/purchasing/vendor/hub/forms.php reports by completing the HUB Monthly Progress Report within the eGrants system and submit a “HUB Subcontracting Plan (HSP) Progress Compliance Form - 2579”. This monthly report is required as a condition for payment to report to TxDOT the identity and the amount paid to all subcontractors.

As a condition of award, the Consultant is required to send notification to all selected subcontractors as identified in the accepted/approved HSP. In addition, a copy of the notification must be provided to the TxDOT Aviation Agent within 10 days of the contract award.

During the term of the contract, if the parties in the contract amend the contract to include a change to the scope of work or add additional funding, the Aviation Agent will evaluate to determine the probability of additional subcontracting opportunities. When applicable, the Consultant must submit an HSP change request for the Aviation Agent’s review. The requirements for an HSP change request will be covered in the post-award meeting.

When making a change to an HSP, the Consultant will obtain prior written approval from the Aviation Agent before making any changes to the HSP. Proposed changes must comply with the HUB Program good faith effort requirements relating to the development and submission of a HSP.

If the Consultant decides to subcontract any part of the contract after the award, it must follow the good faith effort procedures outlined in Section I.3.6 of the original RFQ (e.g., divide work into reasonable lots, notify at least three (3) vendors per subcontracted area, provide written justification of the selection process, or participate in the Mentor Protégé Program).

For this reason, TxDOT encourages respondents to identify, as part of their HSP, multiple subconsultants who are able to perform the work in each area the respondent plans to subcontract. Selecting additional subconsultants may help the selected Consultant make changes to its original HSP, when needed, and will allow the Agent to approve any necessary changes expeditiously.

Failure to meet the HSP and post-award requirements will constitute a breach of contract and will be subject to remedial actions. The Agent may also report noncompliance to the CPA in accordance with the provisions of the Vendor Performance and Debarment Program (see 34 T.A.C. §20.585 relating to Debarment) and (see 34 T.A.C. §20.586 relating to Procedures for Investigations and Debarment).

https://comptroller.texas.gov/purchasing/vendor/hub/forms.php http://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=585 http://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=586 http://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=586

HISTORICALLY UNDERUTILIZED

BUSINESS (HUB)

SUBCONTRACTING PLAN (HSP)

COMPLETION

TxDOT HUB Program

Revised February 2019

Revised February 2019 1

If all (100%) of your subcontracting opportunities will be performed using only HUB vendors, complete the following :

Section 1 – Respondent and Requisition Information (Page 1);

Section 2a – Yes, I will be subcontracting portions of the contract (Page 2);

Section 2b – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors (Page 2 and the continuation sheet as needed);

Section 2c – Yes, I will be using only Texas certified HUBs to perform all of the subcontracting opportunities listed (Page 2);

Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3); and

HSP GFE Method A (Attachment A) – Complete this attachment for each subcontracting opportunity listed in Section 2b (Page 1 of 1).

HSP Completion: Method A - Using only HUBs

Revised February 2019 2

Section 1: Respondent and Requisition Information Complete all information requested.

Revised February 2019 3

Enter your Company’s name and the requisition #.

(Enter this information on each subsequent page.)

Section 2: Respondents Subcontracting Intentions 2a: Yes, I will be subcontracting portions of the contract.

2b: List all the portions of work you will be subcontracting to HUBs and the % of the contract you expect to award. (Aggregate percentage should not total 100%)

2c: Yes, if you will only be using HUBs to perform ALL subcontracting opportunities in 2a.

Move on to page 3, Section 4

HSP Method I HSP Completion: Method A - Using only HUBs

Revised February 2019 4

Section 4: Affirmation Read, sign and date to affirm the information you provided is true and correct.

Move on to “HSP Good Faith Effort – Method A (Attachment A)”

Revised February 2019 5

HSP Good Faith Effort – Method A (Attachment A) Complete this form for each subcontracting opportunity listed in Section 2(b) of the HSP.

Section A-1 List the information requested for the subcontracting opportunity.

Section A-2 Provide all information requested.

Revised February 2019 6

If you are subcontracting with HUBs and Non-HUBs, and you meet or exceed the aggregate percentage (HUB Goal) of subcontracting with HUBs in which you do not have a continuous contract in place for more than five (5) years, complete the following:

Section 1 – Respondent and Requisition Information (Page 1);

Section 2a – Yes, I will be subcontracting portions of the contract (Page 2);

Section 2b – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors (Page 2 and the continuation sheet as needed);

Section 2c – No, I will not be using only Texas certified HUBs to perform all of the subcontracting opportunities listed (Page 2);

Section 2d – Yes, the aggregate expected percentage of the contract you will subcontract with Texas certified HUBs, which you have do NOT have a continuous contract in place for five (5) years or more, meets or exceeds the HUB goal in the solicitation (Page 2)

Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3); and

HSP GFE Method A (Attachment A) – Complete this attachment for each subcontracting opportunity listed in 2b (Page 1 of 1).

HSP Completion: Method A – Meeting TxDOT’s HUB Goal

Revised February 2019 7

Section 1: Respondent and Requisition Information

Revised February 2019 8

Enter your Company’s name and the requisition #.

(Enter this information on each subsequent page.)

Section 2: Respondent Subcontracting Intentions 2a: Yes, I will be subcontracting portions of the contract.

2b: List all the portions of work you will be subcontracting to HUBs and the Non-HUBs % of the contract you expect to award.

NOTE: Must meet or exceed HUB goal using HUBs with which you do not have a continuous contract in place for more than five (5) years.

2c: No, to indicate you will NOT be only using HUBs.

2d: Yes, indicating you do NOT have a continuous contract in place for 5 or more years

Revised February 2019 9

Section 4: Affirmation Read, sign and date to affirm the information you provided is true and correct.

Move on to “HSP Good Faith Effort – Method A (Attachment A)”

Revised February 2019 10

HSP Good Faith Effort – Method A (Attachment A) Complete this form for each subcontracting opportunity listed in Section 2(b) of the HSP.

Section A-1 List the information requested for the subcontracting opportunity.

Section A-2 Provide all information requested.

Revised February 2019 11

If you are subcontracting with HUBs and Non-HUBs, and you do not meet or exceed the aggregate percentage (HUB Goal) of subcontracting with HUBs, complete the following :

Section 1 – Respondent and Requisition Information (Page 1);

Section 2a – Yes, I will be subcontracting portions of the contract (Page 2);

Section 2b – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors (Page 2 and the continuation sheet as needed);

Section 2c – No, I will not be using only Texas certified HUBs to perform all of the subcontracting opportunities listed (Page 2);

Section 2d – No, the aggregate expected percentage of the contract you will subcontract with Texas certified HUBs, which you have a continuous contract in place for five (5) years or less, does not meet or exceed the HUB goal in the solicitation (Page 2)

Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3); and, HSP GFE Method B (Attachment B) – Complete this attachment for each subcontracting opportunity (Page 1 of 1).

HSP Completion: Method B - by Solicitation/Notification

Revised February 2019 12

Section 1: Respondent and Requisition Information

Revised February 2019 13

Enter your Company’s name and the requisition #.

(Enter this information on each subsequent page.)

Section 2: Respondents Subcontracting Intentions

2a: Yes, I will be subcontracting portions of the contract.

2b: List all the portions of work you will be subcontracting to HUBs and Non-HUBs and the % of the contract you expect to award.

2c: No, to indicate you will NOT be only using HUBs.

2d: No, indicating you do have a continuous contract in place for 5 or more years

Revised February 2019 14

Affirmation Page 3, Section 4

Read, sign and date to affirm the information you provided is true and correct.

Move on to “HSP Good Faith Effort – Method B (Attachment B)”

Revised February 2019 15

HSP Good Faith Effort – Method B (Attachment B), Complete this form for each subcontracting opportunity listed in Section 2(b) of the HSP.

Section B-1: Subcontracting Opportunity Complete the information requested.

Section B-2 : Mentor Protégé Program If you are using your HUB Protégé, mark Yes and continue to Section B-4. HSP God Faith Effort – Method B (Attachment B), Page 2 of 2 IF YOU MARK NO, CONTINUE TO SECTION B-3 and SECTION B-4

Revised February 2019 16

Section B-3: Notification of Subcontracting Opportunity You must comply with Items a, b, c and d.

Retain documentation demonstrating evidence of your good faith effort. You are encouraged to use the Notification Form located at the link provided or included.

a. Allow the HUBs at least seven (7) working days to respond.

The initial day notice is sent is considered “day zero” and does not count as one of the seven (7) working days.

b. List 3 HUBs contacted for subcontracting opportunities.

c. provide your subcontracting opportunity notice to trade organizations or development centers at least seven (7) working days prior to submitting your bid response

d. List two trade organizations contacted for these subcontracting opportunities

Revised February 2019 17

HSP God Faith Effort – Method B (Attachment B), Page 2 of 2

Section B-4: Subcontractor Selection

a. Subcontracting opportunity information

b. Enter each selected subcontractor and provide all the information requested.

c. Provide written justification as to why a HUB was not selected for this subcontracting opportunity.

Revised February 2019 18

If you are not subcontracting any portion of the contract and will be fulfilling the entire contract with your own resources (i.e., equipment, supplies, materials, and/or employees), complete the following in the

HSP:

Section 1 – Respondent and Requisition Information (Page 1);

Section 2a – No, I will not be subcontracting any portion of the contract, and I will be fulfilling the entire contract with my own resources (Page 2);

Section 3 – Self Performing Justification that explains how your company will fulfill the entire contract with its own resources (Page 3); and, Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3).

HSP Completion: Self-Performing

Revised February 2019 19

Section 1: Respondent and Requisition Information

Revised February 2019 20

Enter your Company’s name and the requisition #.

(Enter this information on each subsequent page.)

Respondents Subcontracting Intentions Section 2a: No, I will not be subcontracting any portion of the contract.

Move on to Page 3, Section 3

Revised February 2019 21

Section 3: Self Performing Justification In the space provided, list the specific page(s)/section(s) of your proposal response, which explains how your company will perform the entire contract with its own equipment, supplies, materials and/or employees.

Section 4: Affirmation Read, sign and date to affirm the information you provided is true and correct.

Revised February 2019

For the most current HSP go to:

https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

CONTACT INFORMATION

Texas Department of Transportation

Civil Rights Division

125 East 11th St.

Austin, TX 78701

(512) 416-4700

CIV_HUB@txdot.gov www.txdot.gov

Revised April 2015

EVALUATION CRITERIA FOR

ARCHITECTURAL/ENGINEERING QUALIFICATIONS

TxDOT Aviation recommends that the Selection Committee, in evaluating detailed qualifications from the listed architects/engineers, use the following criteria. They should suffice for most projects. You will notice that we have proposed scoring values for each criterion. Should there be special circumstances, criteria and their respective scoring values may be adjusted. Your TxDOT project manager will be glad to help should this be the case.

1. Recent experience of the project team with comparable airport projects within the past ten years.

(25 points)

Do the qualifications indicate that the project team has recent direct experience on other general aviation airports designing similar improvements to those proposed at this location? [Sources of information: Aviation Project Design Team Form, Recent Relevant Airport Experience Form, and possibly the Optional Summary.]

2. Proposed technical approach (30 points) Does the architect/engineer provide evidence of understanding of the project; and any unique architectural/engineering aspects associated with the proposed project and how to address them? [Sources of information: Proposed Technical Approach to Project, and possibly the Optional Summary.]

3. Project design schedule and ability to meet schedules and deadlines (25 points)

Does the proposed design team have sufficient time to work on this project? Has the firm demonstrated an ability to meet design schedules in the past? Reasonableness of proposed schedule [Sources of information: Aviation Project Design Team Form, Recent Relevant Airport Experience Form, Project Design Schedule Form and possibly the Optional Summary.]

4. Construction Management Experience (20 points) The architect/engineer will oversee the airport construction. Therefore, it is critical that the architect/engineer be involved in the day-to-day construction activities through a full-time resident project representative and periodic site visits. What evidence do the qualifications provide as to the architect/engineer’s commitment to proactive and consistent representation during construction? [Source of information:

Relevant Airport Experience form; proposed Technical Approach to Project; and possibly the Optional Summary]

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text Expand Apron Alt. 1

AutoCAD SHX Text Widend RW 15'

AutoCAD SHX Text Install MIRL/MITL Threshold lights and REILS

AutoCAD SHX Text Demo turnarounds Construct new pavement Improve drainage

AutoCAD SHX Text Demo turnarounds Construct new pavement Improve drainage

AutoCAD SHX Text Reconstruct apron

AutoCAD SHX Text

ROTATING BEACON

AutoCAD SHX Text

ELECTRICAL VAULT

AutoCAD SHX Text

FUEL DISPENSER

AutoCAD SHX Text AV GAS (10,000 gal)

AutoCAD SHX Text

AutoCAD SHX Text 1,000

AutoCAD SHX Text N

AutoCAD SHX Text Zapata County Airport (APY) FY24 E/D, FY25 Construct - 1. Reconstruct and widen Runway 12-30. 1. Reconstruct and widen Runway 12-30. 2. Reconstruct turnarounds Runway 12-30. 3. Rehabilitate apron. 4. Install airfield pavement markings. 5. Airfield lighting replacement.

Instructions for Responding to an RFQ Solicitation

Aviation Division eGrants Workflow:

RFQ Response eGrants Role:

Subgrantee Administrator (SA)

Subgrantee Staff (SS) eGrants link eGrants help:

https://apps2.dot.state.tx.us/apps/egrants2/logout2.aspx eGrants help desk Monday – Friday 8AM – 4PM CD/ST (excluding state/federal holidays) avn-egrantshelp@txdot.gov or 1-800-687-4568

STEP ROLE ACTIONS NOTES

01 SA

Go to View Opportunities.

a. Select Apply Now to the opportunity

b. The RFQ Response Menu is opened

Very important to click on the name of the document and not the organization name

Make a note of the opportunity due date to ensure you respond in time

02 SA/SS

Click on View, Edit and Complete Forms

a. Select RFQ Applicant Form

b. Confirm Project information and address

c. Upload AVN-550, 550D, 551 or 551D

PLEASE MAKE SURE YOU SELECT THE

CORRECT PDF FILE BEFORE CHANGING

STATUS.*

d. Hit Save

You should print the proposal document to a PDF so that it becomes un-editable. Or, you may upload a scanned copy of the AVN- 550, 550D, 551, or 551D.

03 SA When you are ready to submit your response, click on "Save and submit to CS review". YOU ARE DONE

You will get an email saying the response was successfully submitted; the status must be changed to RFQ Response in CS Review by the due date and time posted in the solicitation.

04 SA/SS WAIT UNTIL A SELECTION NOTIFICATION IS SENT TO

YOU

05 SS/SA

AFTER SELECTION NOTIFICATION IS RECEIVED Log in to view status of response. Once the scores are verified, TxDOT will move the response to an interview, selected or not selected status of which you can log in to see the status of your response.

The selection notification will refer users to eGrants to view the status of their response. User may also view the TxDOT website for selection information.

https://apps2.dot.state.tx.us/apps/egrants2/logout2.aspx https://apps2.dot.state.tx.us/apps/egrants2/logout2.aspx mailto:avn-egrantshelp@txdot.gov mailto:avn-egrantshelp@txdot.gov eGrants Workflow Test Script

*If the responder posts the incorrect file.

• If status has been changed and the due date for the response has not expired, contact the help desk to ask for the status to be administratively changed back to Response in Process.

• If the incorrect file was posted, the incorrect file may be deleted and the correct one posted as long as the status has not been changed to Response in CS Review. Respondent will need to check the “delete” box and hit save.

The page refreshes. Then post the correct file, save, and change the status.

If you are not set up in eGrants and wish to respond to a posted solicitation, you may contact the aviation help desk for assistance by using the webform available at eGrants Help Desk Form

Some organizations will have many user members. Each organization should determine which user member will submit the completed avn-550, 550D, 551, or 551D in eGrants. after the opportunity is selected for the organization, it will no longer appear on any other user’s home page unless the initiating user cancels the response.

July 2023 https://form.jotform.com/62164883455160 https://form.jotform.com/62164883455160