RFQ-23-076_Amendment1_QuestionsAndAnswsers.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

OMB#0990-0115

PAGE OF PAGES

DHHS - Great Plains Area Indian Health Service Division of Acquisitions and Management Fed. Bldg. Room 309; 115 4th Ave SE;

Aberdeen, SD 57401

Ursula Maslonka, Contract Specialist Email: Ursula.Maslonka@ihs.gov

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

RFQ-23-076

9B. DATED (SEE ITEM 11)

03/06/2023

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

One (1) 03/6/2023 IHS1464224/RFQ-23-076

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended.

is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 0 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. Amend RFQ-23-076, see attached Questions and Answers.

B. There are no other changes made by reason of this amendment.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Craig Wells, Chief of the Contracting Office

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243 mailto:Ursula.Maslonka@ihs.gov

Questions & Answers on RFQ-23-076 – Professional Staffing Services Deadline, March 6, 2023 before 10:00 am, CST

1. Services Certified Nursing Assistant and Medical Support Assistant but have a question on the hours. It says the contract is for 6 months but also states that each position is 1920 hours, which is full time for a year.

a) Is this mean to be 2 certified nursing assistants and 2 medical support assistants collectively doing 1920 hours a year?

Answer: This was for 2 each CNA’s and 2 each MSA’s (each with 960 hours) x 2 equals the 1920 hours in 6 months)

Certified Nurse Assistant: 40 hours per week x 4 weeks/month x 6 months = 960 hours / CNA x 2 CNAs = 1,920 hours

Medical Support Assistant: 40 hours per week x 4 weeks/month x 6 months = 960 hours / MSA x 2 MSAs = 1,920 hours

b) Or is it 1 position for each doing 1920 hours in 6 months?

Answer: Yes - Each position (CNA & MSA) is identified with 1920 hours

2. Is government housing available at this facility?

Answer: No

3. Is this an existing contract? If so, please advise the contract value and the name of the incumbent company.

Answer: No – There is not an existing purchase order or contract for this service, nor has there been one in the past.

4. The RFP states we need to provide proof of malpractice insurance for candidates, however,

(1) these candidates are non-professional and don't require malpractice insurance

Answer: No - Malpractice insurance on the candidates, however, the company must provide malpractice insurance from the company to cover the candidates.

(2) and (2) the RFQ states that this is a personal services contract, so even if providers were subject to malpractice claims, the government would hold the malpractice.

Answer: This is a Non-Personal Healthcare, Commercial Item service award. Please re-visit RFQ-23-076 announcement on SAM.gov. No, the government will not hold the malpractice insurance for the candidates.

5. Does the gov't seek to extend this contract beyond the initial term of 6 months?

Answer: At this time, we cannot determine if the award will go beyond 6 months.

6. If the gov't has deemed this opportunity an LPTA, is the gov't open to current travel short term rates?

Answer: No, this is an “all-inclusive cost” per hour to include, all cost pertinent to the award. See the attachment in SAM.gov: Professional Staff Service Solicitation Attachment: page 10, “Bid Schedule”:

The Vendor is to remember this is an: “ALL INCLUSIVE COST”.

The quoted unit pricing must be “all-inclusive cost”; to include to travel, lodging, per diem, fringe benefits, i.e.; life insurance, health insurance, Medicare, social security, all applicable federal, state and local taxes (contact the local TERO Office to see if taxes are applicable).

No Differential pay, No Holiday pay, or No Overtime pay this must be included in the “All Inclusive” Cost Per Hour.

Plus, all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

7. Is the gov't seeking submission to include full cred and security packets for candidates?

Answer: Yes - Please re-visit RFQ-23-076 announcement on SAM.gov under “H” - FAR52-212-1 Instructions to Offerors-Commercial Items.

These instructions must be met and all documents submitted before the closing date to be considered a completed proposal.

Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:

1. Solicitation number RFQ-23-076.

2. Closing Date: March 14, 2023 at 12:00 pm, CT.

3. Name, address and telephone number of company and email address of contact person.

4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.

5. Terms of any express warranty

6. Price and any discount terms

7. “Remit to” address, if different than mailing address.

8. A completed copy of the representations and certifications at FAR 52.212-3

9. Acknowledgment of Solicitation Amendments (if any issued)

10. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

11. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

In addition, Contractors shall provide the following:

• Must Provide Name and Phone number of three (3) professional references.

• Must meet the qualifications in the Statement of Work and provide copies of requested documents.

• Must Complete and sign Waiver IHS Provisional Authorization Memo - Child Care.

• Must Complete and sign the Declaration for Federal Employment – Optional Form 306.

• Must Complete and sign Addendum to Declaration for Federal Employment (OF306).

• Must Complete and sign Licensure Requirement Form.

• Must Provide Copy of malpractice insurance coverage.

• Must meet the Scope: CNA and MSA Qualifications and Employee Health Requirement in the Statement of Work and provide copies of required documents.

• Must Provide Copy of current certification in BLS, CPR and AED.

• Must Provide Copy of Diploma(s) and/or Specialty Certification(s) and Continuing Education.

• Must Provide Copy of current Health Information to include: immunization records, including COVID-19 vaccines.

• Must Provide CV/Resumes for two (2) CNA’s and for two (2) MSA’s.

Attachments:

• Statement of Work

• Bid Schedule

• Provisions and Clauses incorporated by reference and full text

• Business Associate Agreement

• Contractor’s Performance Conditions & Responsibilities

• Waiver IHS Provisional Authorization Memo - Child Care

• Declaration for Federal Employment – Optional Form 306.

• Addendum to Declaration for Federal Employment (OF306).

• Licensure Requirement Form.

• HHS Residual Standard of Conduct

• Workplace Violence & Violence in the Workplace

• Courtesy and Respect in the Workplace Policy

• Mandatory Seasonal Influenza

• Wage Determination No.: 2015-5361 – Nebraska, Thurston

The synopsis on SAM says so, however the RFQ does not include any instructions to offerors.

Answer: The synopsis is a combined solicitation, there for the instructions are in the RFQ-23-076 solicitation announcement in SAM.gov.

8. Will the gov't please waive the requirement to provide the OF-306 with the submissions?

Answer: No.

9. Based upon the SOW, the gov't states an employee can work 80-84 hours per week, however, the pricing requirements state no overtime. Please advise if the gov't is open to changing this based on federal and state overtime laws.

Answer: See the attachment in SAM.gov: Professional Staff Service Solicitation Attachment: page 3 “SOW” and page 10, “Bid Schedule”:

SOW – states 80-84 hours in a two-week period, not per week.

Bid Schedule – states- This was for 2 each CNA’s and 2 each MSA’s (each with 960 hours) x 2 equals the 1920 hours in 6 months).

Certified Nurse Assistant: 40 hours per week x 4 weeks/month x 6 months = 960 hours / CNA x 2 CNAs = 1,920 hours Medical Support Assistant: 40 hours per week x 4 weeks/month x 6 months = 960 hours / MSA x 2 MSAs = 1,920 hours

At this time there is not overtime schedule. The SOW is identified for shifts that consist of 8–12-hour days. The All-Inclusive Cost per hour needs to identify the possible overtime, differential pay and holiday hours.