RFQ23002129_Feb_24_25_solicitation_doc.pdf
PDF 21 KB Posted
- Attached to
- FY24 OALRS Supervisors Meeting
- Solicitation number
- RFQ23002129
- Issued by
- Cape Girardeau County, Missouri
About this file
This is a Request for Quote (RFQ) issued by the Missouri Department of Elementary and Secondary Education (DESE) Office of Adult Learning and Rehabilitation Services for a venue to host their FY24 OALRS Supervisors Meeting. The RFQ seeks accommodations and meeting space in the Lake of the Ozarks area for approximately 165 attendees in October or November 2023, with 157 attendees requiring guest rooms for two nights. The RFQ period runs from March 14, 2023 to March 21, 2023 and is only open to invited vendors. Required services include single occupancy guest rooms (314 room nights), internet access for guest rooms, lunch service for 165 people, coffee service, meeting rooms, and audio-visual equipment including wireless lavalier microphones, microphones, projector, projector screen, and audio patch to house sound.
The pricing must include all lodging and local taxes but exclude state sales taxes. Specific quantities requested include 314 guest room nights, 314 days of internet access, 165 lunches, 9 gallons of coffee, and one day each of audio-visual equipment rental. The RFQ requires vendors to specify maximum prices for both first and second renewal periods for certain items including guest rooms and lunch service. Responses must be submitted through the MissouriBUYS system, with vendors responsible for ensuring timely submission of their quotes.
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Text version
Solicitation Number: RFQ23002129
FY24 OALRS Supervisors Meeting
Request for Quote (RFQ)
DESE - Vocational Rehabilitation
March 14, 2023 - March 21, 2023
Page:2
General Header Information
RFQ23002129
No. RFQ23002129 Title: FY24 OALRS Supervisors Meeting Start Date: March 14, 2023 at 8:00:00 AM CDT End Date: March 21, 2023 at 8:00:00 AM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : Invited Vendors Only Description: The DESE Office of Adult Learning and Rehabilitation Services seeks a location to hold a meeting of its staff in October or November 2023 in the Lake of the Ozarks area. Expected attendance is approximately 165 individuals, with 157 of those individuals needing guest rooms for two nights.
Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: DESE - Vocational Rehabilitation
Karen Sholes 3024 DUPONT CIRCLE JEFFERSON CITY MO, 65109 United States Tel: 573-526-7077 Fax:
karen.sholes@vr.dese.mo.gov
Contact Details: If you have any questions, please contact:
Karen Sholes 3024 DUPONT CIRCLE JEFFERSON CITY MO, 65109 United States Tel: 573-526-7077 Fax:
karen.sholes@vr.dese.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFQ23002129
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This quote has no questions defined.
RFQ23002129
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy, if allowed by the solicitation, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
Page:5
Documents:
Revised FY24 Fall Supervisors rfq.pdf
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Single Occupancy Guest
Room each 314.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
Item Specification for Single Occupancy Guest Room
Description:
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Internet Access for Guest
Rooms day 314.00
Item Specification for Internet Access for Guest Rooms
Description: Price shall include price per room, per night to include all lodging and local taxes and excluding any state sales taxes.
Specification Number: 1FA
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
3 Lunch each 165.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
Item Specification for Lunch
4 Coffee (Per Gallon) each 9.00
Item Specification for Coffee (Per Gallon)
5 Meeting Rooms (Total
Price) each 1.00
Item Specification for Meeting Rooms (Total Price)
6 Wireless Lavalier
Microphones (Per Day) each 1.00
Item Specification for Wireless Lavalier Microphones (Per Day)
7 Audio Visual Equipment 1 -
Microphone day 1.00
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Audio Visual Equipment 1 - Microphone
Description: Price to provide __________ per day including all applicable taxes and excluding any state sales taxes.
Specification Number: 2FA
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
8 Projector day 1.00
Item Specification for Projector
Description: Price per day including all applicable taxes and excluding any state sales taxes.
9 Projector Screen day 1.00
Item Specification for Projector Screen
Description: Price to provide __________ per day including all applicable taxes and excluding any state sales taxes.
10 Audio Patch to House
Sound each 1.00
Item Specification for Audio Patch to House Sound
Page:8
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