SF-30 Solicitation Amendment RFQ-22-134 EMS QAs Packet.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

OMB#0990-0115

PAGE OF PAGES

2. AMENDMENT/MODIFICATION

One (1)

3. EFFECTIVE DATE

July 20, 2022

4. REQUISITION/PURCHASE REQ. NO.

RFQ-22-134 / IHS1451541

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

DHHS - Great Plains Area Indian Health Service Division of Acquisitions and Management Fed. Bldg. Room 309; 115 4th Ave SE;

Aberdeen, SD 57401

7. ADMINISTERED BY (If other than Item 6) CODE

Ursula Maslonka, Contract Specialist Email: Ursula.Maslonka@ihs.gov

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

(X) 9A. AMENDMENT OF SOLICITATION NO.

RFQ-22-134

X

9B. DATED (SEE ITEM 11)

7/20/2022

10A. MODIFICATION OF CONTRACT/ORDER

NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __0___ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor Offers is not, is required to sign this document and return __ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. Amend RFQ-22-134, see attached Questions and Answers.

B. There are no other changes made by reason of this amendment.

15A. NAME AND TITLE OF SIGNER (Type of print)

16. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature Of person authorized to sign)

15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

(Signature Of Contracting Officer)

16C DATE SIGNED

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.243

mailto:Ursula.Maslonka@ihs.gov

Questions & Answers on RFQ-22-134 – EMS Services Deadline, Tuesday, July 19, 2022 before 12:00 pm, CST

1) Do you have an incumbent for this solicitation, or are these new services?

Answer: Current incumbent

2) Do you have a current contract, and if so, what is the vendor’s name?

Answer: Due to being in a competition stage, we cannot reveal this information.

3) to clarify: You do not want the Security Clearance Documents on the candidates submitted until after the award.

Answer: No, this is not correct. The following documents must be submitted to be considered complete for your bid proposal:

In addition, Contractors shall provide the following:

• Contractors shall complete and submit the SF-1449 for pricing.

• Name and phone number of three (3) professional references.

• Shall meet the qualifications in the Statement of Work and provide copies of the requested documents.

• Complete and sign Child Care Position Provisional Authorization

• Complete and sign the Declaration for Federal Employment – Optional Form 306.

• Complete and sign Addendum to Declaration for Federal Employment (OF306).

• Complete and sign the Licensure Requirement Form.

• Copy of malpractice insurance coverage.

• Copy of Certified License through the National Registry of Emergency Medical Technicians.

• Copies of current CPR/BLS, ACLS, and PALS certification.

• Current immunization record, including COVID-19 vaccines.

4) Are all EMS operations based out of Pine Ridge? Or will we need to plan on housing in other communities?

Answer: No, but there is housing that can be arraigned.

5) If not, what other communities will the contractor be operating out of?

Answer: We have bases in Kyle, South Dakota and Wanblee, South Dakota.

6) How many calls does each community average in a 24-hr. period? In a week?

Answer: Pine Ridge Service Unit averages 25-30 calls per day, service unit wide.

Approximately 180 runs per week service unit wide

7) What is the average time spent per call? 30 min? 60 min? Longer?

Answer: Reservation-wide, including transfers, the year-to-date average is 60 min per call.

8) What is the nature of most of the calls? Trauma? Medical? Inter-facility?

Answer: Even mix between trauma and medical, smaller percentage of Inter-Facility Transport.

9) How many inter-facility transports are done in a week and how long/far is the average calls/transports?

Answer: Average 15 Inter-Facility Transports (IFT), 3-6 hours depending on transport destination.

10) What is the average housing cost in the communities the contractor will be operating in?

Answer: Pine Ridge Indian Health Service maximum housing rate is $32.00 per night, depending on accommodations.

11) Do these communities provide a safe environment to have females working in?

Answer: Yes, there have been no reports, during my tenure, of incidents against female employees

12) Do these communities have enough services to meet the staff’s physical needs? Food?

Answer: Yes, basic needs. There are a few food places.

13) If not, how far away are said services?

Answer: Chadron, NE is about 45 min, Rapid City, SD is about 90 minutes, Hot Springs, SD is about 45 minutes

14) Are vehicles available when staff is off duty or on call?

Answer: PRSU does NOT provide personal vehicles.

15) You appear to be seeking four paramedics and 5 EMTs available 24/7 on a 12-hour shift. Am I to understand that you will need eight paramedics and 8 EMTs to provide both a day and night shift in a 24-hr. period?

Answer: We will use four paramedics and five EMTs for 24 hours.

16) What are the regulations/stipulations for vaccinations? Are there exemptions? How do these questions apply to Covid?

Answer: Refer to the Employee Health Requirement paragraph in the Work Statement and the employee health program policy.

17) What do the contractor’s employees need to bring regarding clothing and equipment?

Answer: Standard work clothes, tactical-type pants, shirts, and boots. Summertime can be hot and humid with bitterly cold winters.

18) Will the contractor be responsible for medical direction? If not, who will be providing this?

Answer: PRSU EMS Provides medical control

19) How frequently would the contractor receive funds to pay crews in a timely fashion?

Answer: Invoices may be submitted a minimum of once a month.

20) If a deficiency is found in the services provided, the solicitation indicates a stop in payment until it is rectified. That being the case, how are we to continue to pay our personnel? Is IHS willing to consider other penalties for deficiencies so the contractor can continue paying their workforce?

Answer: To continue to pay your personnel, they need to complete their charting with no deficiencies. IHS does have HIM officials available to assist and guide for correcting deficiencies. No other options will be discussed at this time.

21) How should the contractor prepare personnel before they come to work or orientation?

Answer: Must have approved security clearance before going through New Employee Orientation.

Immediately attend New Employee Orientation after approved security clearance, before performing services.

22) How accessible is a mental health worker for troubling calls? Does the contractor provide this service, or is there a local resource?

Answer: Please clarify that you are referring to assistance from a CISM team. The State of South Dakota does have a debriefing team that can be called.

23) What does orientation consist of, and how early do employees need to go through it?

Answer: Two to three days orientation of how the hospital functions with trainings. It needs to be attended immediately upon arrival but you must have approved security clearance to attend New Employee Orientation (NEO). Align crew rotations with the beginning of the IHS pay period.

24) How easy would it be to rotate a new employee if disciplinary actions require it?

Answer: Not easy unless the individual has been employed on site previously and has completed their clearance.

25) Does IHS provide health insurance and workman’s comp for people working in the EMS division, or is that the contractor’s responsibility to provide?

Answer: The responsibility of the contractor to provide.

Questions & Answers EMS Services RFQ-22-134