RFQ21001594_Mar_31_25_solicitation_doc.pdf
PDF 20 KB Posted
- Attached to
- VR/DD 2021 Fall Supervisors' Meeting
- Solicitation number
- RFQ21001594
- Issued by
- Clark County, Jefferson City, Missouri
About this file
This is a Request for Quote (RFQ) issued by the Missouri Department of Elementary and Secondary Education (DESE) Vocational Rehabilitation Division, solicitation number RFQ21001594, for conference services for the 2021 VR/DD Fall Supervisors' Meeting. The procurement seeks comprehensive conference arrangements for a three-day event scheduled for November 17-19, 2021, in Jefferson City. Required services include guest room accommodations, meeting rooms, meeting room equipment, a registration area, meal and break refreshments, and associated audio-visual support. Specific deliverables encompass hotel rooms with wireless internet access, plated lunches, coffee service, general session meeting rooms, wireless microphones, projectors, Infocus machines, large projection screens, and audio patch capabilities. The solicitation was released on March 20, 2021, with a response deadline of April 3, 2021, and vendors can submit responses electronically through the MissouriBUYS system or as a hard copy to the designated contact, Karen Sholes.
The RFQ specifies payment terms of Net 45 Days and delivery terms of Free On Board Destination, with vendors required to provide guaranteed not-to-exceed pricing for the initial contract term and two potential renewal periods. The solicitation is open to all vendors without specific set-aside designations or disadvantaged enterprise requirements. While no total contract value or budget range is explicitly stated, the comprehensive service requirements suggest a significant investment in conference logistics. The contract will be awarded based on best value to the state, with evaluation likely focusing on pricing, service comprehensiveness, and ability to meet specified conference requirements. Vendors must comply with the State of Missouri's privacy policy and submit completed RFP/IFB exhibits, including detailed pricing pages for comprehensive evaluation.
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Text version
Solicitation Number: RFQ21001594
VR/DD 2021 Fall Supervisors' Meeting
Request for Quote (RFQ)
DESE - Vocational Rehabilitation
Page:2
General Header Information
RFQ21001594
No. RFQ21001594 Title: VR/DD 2021 Fall Supervisors' Meeting Start Date: March 20, 2021 at 1:00:00 PM GMT End Date: April 03, 2021 at 8:00:00 PM GMT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Conference Services for the 2021 VR/DD Fall Supervisor Meeting to include guest rooms, meeting rooms, meeting room equipment, registration area, and meal and break refreshments. The dates of November 17-19, 2021 are preferred.
Delivery Terms: Free On Board Destination Payment Terms: Net 45 Days Contact Information: DESE - Vocational Rehabilitation
Karen Sholes 3024 Dupont Circle Jefferson City MO, 65109 United States Tel: 573-526-7077 Fax: 573-522-3268 karen.sholes@vr.dese.mo.gov
Contact Details: If you have any questions, please contact:
Karen Sholes 3024 Dupont Circle Jefferson City MO, 65109 United States Tel: 573-526-7077 Fax: 573-522-3268 karen.sholes@vr.dese.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFQ21001594
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
This bid does not have any documents.
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab. Under the
Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to Karen Sholes at karen.sholes@vr.dese.mo.gov or via fax at 573-522-3268, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
RFP/IFB exhibits (e.g., Exhibit A through Exhibit ? ) including Pricing Pages.
Page:5
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Hotel Rooms each 0
Item Specification for Hotel Rooms
Description:
Specification Number: 90111800
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Wireless Internet Access in
Guest Rooms each 0
Item Specification for Wireless Internet Access in Guest Rooms
Description:
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
3 Plated Lunch person 0
Additional Item Fields
1. First Renewal Period(required):Guaranteed Not-To-Exceed Price
2. Second Renewal Period(required):Guaranteed Not-To-Exceed Price
Item Specification for Plated Lunch
4 Coffee gallon 0
Additional Item Fields
1. First Renewal Period(required):Guaranteed Not-To-Exceed Price
2. Second Renewal Period(required):Guaranteed Not-To-Exceed Price
Item Specification for Coffee
5 General Session Meeting
Room - Total Price each 0
Additional Item Fields
1. First Renewal Period(required):Guaranteed Not-To-Exceed Price
2. Second Renewal Period(required):Guaranteed Not-To-Exceed Price
Item Specification for General Session Meeting Room - Total Price
6 Wireless Microphones (Per
Day) each 0
Item Specification for Wireless Microphones (Per Day)
7 Infocus Machine (Per Day) each 0
Page:6
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Infocus Machine (Per Day)
8 Large Projector Screen
(Per Day) each 0
Item Specification for Large Projector Screen (Per Day)
9 Audio Patch to House
Sound each 0
Item Specification for Audio Patch to House Sound
Page:7
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