RFQ2026008_Construction_Services_for_Housing_Rehabilitation_Demolition_and_Reconstruction_Continuing_Services_under_the_Community_Development_Block_Grant_CDBG_HOME_Investment_Partnerships_HOME_and_State_Housing_Initiat.pdf

REQUEST FOR QUALIFICATIONS *

I. The CITY OF KISSIMMEE (the “City”) is seeking SEALED QUALIFICATIONS from not for profit organizations to take on the role as “Contractor” on the following:

Request for Qualifications Number RFQ2026008 Construction Services for Housing Rehabilitation/ Demolition and Reconstruction Continuing Services under the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and State Housing Initiatives Partnership (SHIP) programs.

II. All qualifications must be submitted in a SEALED envelope and plainly marked with the qualification number on the exterior of the qualification envelope, one (1) original and one

(1) copy and one (1) electronic copy.

III. To be considered qualifications MUST be delivered OR mailed to:

City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division 101 Church Street Kissimmee, FL 34741

And time stamped on or before 2:00pm February 11, 2026.

IV. All qualifications shall be opened and read publicly in the Purchasing Division Conference Room on the 4th Floor of Kissimmee City Hall located 101 Church Street, Kissimmee, Florida at 2:30pm on February 11, 2026.

V. All qualifications must be according to the specifications and conditions, and on the forms provided herein.

VI. The Contractor’s name and address shall be clearly shown on the exterior of the sealed envelope.

VII. The City reserves the right to accept and/or reject any or all qualifications, with or without cause, to waive technicalities or to accept the qualification which, in its judgment, best serves the interest of the City. Persons are advised that, if they decide to appeal any decision made concerning the award of this RFQ, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be made. Contractors desiring a copy of the Abstract of Offers should include such request with a self addressed stamped envelope with their qualification.

Brandon Durango Procurement Manager

General Requirements:

1.1 QUALIFICATION PREPARATION: Submission of a qualification in response to this solicitation shall evidence the Contractor’s acknowledgement that it is cognizant of all the conditions and specifications contained herein and that any offer made is in accordance with the described specifications and conditions unless, specifically identified and explained as exceptions on the qualifications schedule. Each Contractor is responsible for the completeness and accuracy of their qualification. Contractors must show manual signatures by an individual authorized to offer such obligations, and shall contain evidence of that person’s authority to make such offers. Unsigned qualifications will be rejected. Stamped or otherwise reproduced signatures are not acceptable. Erasures or other changes must be initialed by the person signing the qualification. Contractors should include all descriptive literature specifications, or catalogs or cuts necessary to specifically identify and describe the item(s) being offered. Failure to do so may result in the qualification being declared non-responsive.

1.2 SUBMISSION OF QUALIFICATIONS: All bids shall be submitted in a sealed envelope on the forms included with this solicitation with the Contractor’s name and address and bid number plainly marked on the exterior of the envelope. Timely submission of a bid is important. Official receipt is acknowledged using an atomic date/time stamp interfaced with the U.S.

Government’s National Institute of Standards and Technology (NIST) which is the official time keeper for the U.S. Facsimile or telegraphed bids will not be accepted.

1.3 PRICING: The unit price for each item being submitted will be shown on the Qualification

Schedule and will include all costs for or associated with the item. A total for each line item will be entered on the Qualification Schedule. In the case of a discrepancy between the unit and extended price, the unit price shown shall prevail.

1.4 DELIVERY: Exact delivery time frames or dates must be shown on the qualification, such as, “(x) days after receipt of order”. Number of days for delivery shall be presumed to include all weekends or holidays in the period. All offers shall be FOB Destination and shall include inside delivery to the delivery point specified.

1.5 DEFAULT: Should the Contractor selected for any award made as a result of this solicitation fail to deliver a product in accordance with the specifications contained herein and within the time frame promised, the City reserves the right to cancel the contract for default and to award same to the next most qualified Contractor. The Contractor in default may be held liable for any added costs incurred by the City as a result of the default.

1.6 LATE QUALIFICATIONS AND WITHDRAWL OF OFFERS: No qualification will be accepted after the published deadline for accepting qualifications in response to this solicitation.

Qualifications may be withdrawn at any time prior to the official time set for the qualification opening. No modification or withdrawal of any offer received will be allowed after the official time and date set for opening the qualifications.

1.7 DISCOUNTS: Contractors may offer cash discounts for prompt payment, however, any such discount offered will not be considered as a factor in determining the lowest submittal offered.

Any other discounts should be reflected in the unit price qualification.

1.8 QUALIFICATIONS EVALUATION AND AWARD: All qualifications received will be evaluated based on one or more of the following factors: price; quality of product offered; compliance with specifications; delivery; reputation of the Contractor; any previous contract’s proximity of parts and service; compatibility with similar, existing products; and any other factors detailed in the specifications. An award will be made to the lowest responsive and responsible Contractor complying with the provisions of the RFQ, provided that such award is in the best interests of the City.

The City reserves the right to accept and /or reject any or all qualifications in whole or in part with or without cause; to waive technicalities; to make multiple awards on a line item basis;

and accept qualifications which, in its sole judgment, best services the interest of the City.

Contractors are cautioned that no communication with any employee, official or agent of the City involved in the evaluation process is authorized during the qualification evaluation process unless such communication is originated by the City for the purpose of clarifying the qualification or proposal. Questions regarding the status of any qualification should be directed to the Purchasing Coordinator. Awards will be posted in the Purchasing office after City Commission approval. Contractors are responsible for following up on the status of any qualification. The City will only notify successful Contractor(s).

1.9 BILLING AND PAYMENT: City will pay all proper invoices for supplies and/or services submitted within 30 calendar days. To be considered a proper invoice, same must be submitted to the City‘s Housing and Community Development Division, 101 Church Street Kissimmee, FL 34741, show the Vendor FEID Number, the purchase order number and be based on proper delivery installation or provision of goods or services to and accepted by the City. The payment cycle will not start until all the above requirements are met.

1.10 SAMPLES: The City may, at its sole discretion, require submission of samples for inspection and testing. When specifications require such submissions, all costs for such samples, including postage, will be the responsibility of the Contractor. Samples that are not consumed in the evaluation process or determined necessary for comparison with future deliverables may be returned at the Contractor’s request and at its expense. The City will not be held liable for any cost or damage associated with any sample(s) provided.

1.11 SILENCE OF SPECIFICATIONS: The silence of these specifications regarding exact details of any product or service required shall be regarded as meaning that only the best commercial practices will prevail and that only materials of first quality and correct type, size, or design are to be used. All workmanship will be first quality. Unless otherwise specified all products provided as a result of this solicitation will be new, unused, the latest model in production, and in compliance with the enclosed specifications.

1.12 USE OF BRAND NAMES: Unless otherwise stated, the use of brand names in specifications is not intended to restrict any offer. Brand names are only used to illustrate the type and quality of product acceptable for this solicitation and to provide a simplified specification. Contractors should feel free to propose any equal item provided that all exceptions to these specifications are clearly identified and explained and definitive specifications for the item being proposed including product literature, cuts or samples are included with the qualification. City reserves the sole right of final determination of product equivalency.

1.13 WARRANTY: All warranties for products or services provided under any contract resulting from this solicitation will meet or exceed that warranty offered the providers most favored customer and in no instance will be less than unlimited twelve-month non-prorated warranty. If individual specifications contained herein require a warranty in conflict with this provision, the warranty provisions of the individual specification shall prevail.

1.14 ADDENDUMS: In the event modifying addenda to the basic solicitation are issued, City will attempt to provide such addenda to all Contractors who have been furnished qualification packages. However, it shall be the Contractor’s responsibility to verify with the Purchasing Office before the qualification is submitted whether or not any addenda have been issued and to obtain such addenda for submission with the qualification. Receipt of any addenda issued must be acknowledged on the qualification schedule.

1.15 QUALIFICATIONS CERTIFICATION: By signature on this qualification, Contractor certifies or in the case of a joint qualification each party certifies that:

A. It has not given, offered, nor intends to give at any time economic opportunity, future employment, favor or gratuity in any kind to any employee of the City in connection with this qualification.

B. That the Contractor has not divulged or discussed his offer with other Contractors.

C. Prices offered have been determined independently without collusion with other

Contractors for the purpose of restricting competition.

D. No attempt has been made to induce any potential Contractor to submit or decline to submit an offer in response to this solicitation.

1.16 “NO QUALIFICATION” RESPONSE: Contractors electing to not submit qualifications in response to this solicitation should complete the attached “Notice to Submitters” form. Failure to return the form may result in your omission from future qualification lists.

1.17 PROTEST: Any protest must be made within three (3) days following posting of the qualification award. Protest procedures are available from the City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division, 101 Church Street, Kissimmee, FL 34741.

Notice of decision or intended decision concerning a bid solicitation or award may be given by posting the bid tabulation or recommended award at the location where the bids were opened or posted electronically on the City’s website -- www.kissimmee.gov. Failure to file a protest within the prescribed deadlines shall constitute a waiver of protest proceedings.

1.18 PUBLIC RECORDS

Under chapter 119, Florida Statutes, all responses to this solicitation shall be considered public records subject to distribution pursuant to a records request submitted by any interested party.

If Contractor has questions regarding the application of Chapter 119, Florida Statutes, to the Contractor’s duty to provide public records relating to this RFQ and/or resulting contract, contact the Custodian of Public Records at 407-518-2308, cityclerkemail@kissimmee.gov, and 101 Church Street, Kissimmee, Florida 34741.

Contractor shall keep and maintain public records required by the City to perform the services solicited by this RFQ.

1.19 COMPLIANCE WITH THE JESSICA LUNSFORD ACT

If applicable, compliance with the Jessica Lunsford Act will be required by Contractor.

1.20 CONE OF SILENCE – The Cone of Silence is designed to protect the integrity of the http://www.kissimmee.gov/ mailto:cityclerkemail@kissimmee.gov procurement process by shielding it from undue influences prior to the execution of the award.

The Cone of Silence is defined as the period beginning with the issuance of the solicitation document and continues through the execution of the award document. During this time Contractors, service providers and the like are prohibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel, City Agents, or elected officials. Any Contractor who attempts to influence a member or members of the aforementioned shall be disqualified from continued participation in the procurement process with regard to that particular solicitation.

Exceptions to the Cone of Silence –

• Written communications directed to the Procurement Coordinator;

• All communications occurring at pre-bid meetings;

• Oral presentations before publicly noticed committee meetings;

• Procurement of goods and services for emergency situations; and

• Contractors already on contract with the City to perform services for the City are allowed discussions necessary for the completion of an existing contract.

2.0 SPECIAL PROVISIONS:

A. Civil Rights and Compliance with Federal Laws: Contractor must agree to comply with

Title XLIV, Chapters 760-765, Civil Rights, Florida Statutes and with:

1. Title VI of the Civil Rights Act of 1964 as amended - which provides that no person in the United States shall on the grounds of race, color, or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.

2. Title VIII of the Civil Rights Act of 1968 as amended - which provides for fair housing throughout the United States. Kinds of discrimination prohibited include refusal to sell, rent, or negotiate, or otherwise to make unavailable; discrimination in terms, conditions and privileges; discriminatory advertising; false representation; blockbusting;

discrimination in financing; and discrimination in membership in multi-listing services and real estate broker organizations. Discrimination is prohibited on the grounds of race, color, religion, sex and national origin. HUD (and its grantees) shall administer programs and activities relating to housing and urban development in an affirmative manner to further the policies of this Title.

3. Section 109 of Title I of the Housing and Community Development Act of 1974 as amended - which provides that no person in the United States shall on the grounds of race, color, national origin or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this Title.

4. Section 504 of the Rehabilitation Act of 1973 - which provides that handicapped individuals may not be excluded from participation in, be denied benefits of or be subjected to discrimination under any program or activity receiving federal financial assistance.

5. The Americans with Disabilities Act of 1990 - which provides that no person shall on the basis of handicap, be excluded from participation in, be denied the benefits of or be

6. The Age Discrimination Act of 1975 - which provides that no person shall on the basis of age, be excluded from participation in, be denied the benefits of or be

7. Executive Order 11063 as amended by Executive Order 12259 – which requires equal opportunity in housing and related facilities provided by federal financial

8. Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086 - which prohibits discrimination on the grounds of race, creed, color, sex or national origin in employment under federally assisted construction contracts, as applicable.

B. Nondiscrimination

Contractor must agree to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised in Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable.

2.1 PUBLIC ENTITY CRIMES: "A person or affiliate who has been placed on the convicted

Contractor list following a conviction for a public entity crime may not submit a qualification on a contract to provide any goods or services to a public entity, may not submit a qualification on a contract with a public entity for the construction or repair of a public building or public work, may not submit qualifications on leases of real property to a public entity, may not be awarded or perform work as a Contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.0l7, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted Contractor list".

2.2 CLARIFICATION OF REQUIREMENTS: Questions regarding clarification or interpretation of the technical specifications of this solicitation must be addressed IN WRITING OR BY EMAIL to procurement@kissimmee.gov not less than seven (7) days prior to the qualification opening date to Debbie Luke, Purchasing Coordinator at 101 Church Street, Kissimmee, Florida 34741. Phone inquiries will not be responded to. LAST DAY FOR QUESTIONS IS WEDNESDAY, JANUARY 28, 2026, BY 5PM. FINAL ADDENDUM ISSUED FEBRUARY 02, 2026, BY 5PM IF APPLICABLE.

Questions of a non-technical nature regarding the general or special conditions of this solicitation should be addressed in writing, not later than seven (7) days prior to the qualification opening date to the Purchasing Coordinator – Debbie Luke, City of Kissimmee, 101 Church St., Kissimmee FL 34741, ph#407-518-2214.

However, unless modified by a written addendum issued by the Purchasing Coordinator, the specifications and conditions contained herein stand as stated. Verbal mailto:procurement@kissimmee.gov communications are neither authoritative nor binding. Any verbal interpretation in conflict with these specifications as written should immediately be directed in writing to the City’s Purchasing Coordinator. Any interpretation provided to any Contractor in response to inquiries regarding this solicitation, which may affect the outcome of this qualification, will be furnished in writing to all Contractors who have received qualification packages.

2.3 No minor children are permitted to accompany Contractors during pre-qualification conferences, qualification openings or site tours.

2.4 This RFQ contains pages 1 – 47. Please contact the Purchasing Office at 407-518- 2214 if you are missing any pages.

2.6 This solicitation can be viewed at http://www.kissimmee.gov, under the Finance Department, Purchasing. Notice of Awards, qualifications currently available, and tabulation sheets are available online. Contractors, who do not have internet access, may request a copy of the tabulation sheets by enclosing a stamped, self-addressed envelope with its qualification submittal.

2.7 TERM OF CONTRACT:

Any contract awarded pursuant to this RFQ shall be for a term not to exceed three (3) years.

2.8 BACKGROUND:

City‘s Owner Occupied Rehabilitation Program helps existing homeowners with the repair, rehabilitation, or reconstruction of owner occupied units. The program consists of Roof Replacement, regular Owner-Occupied Rehabilitation Program, and Demolition and Reconstruction. The Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and/or the State Housing Initiatives Partnership (SHIP) programs are the funding sources for the programs. Each funding source has its own regulations. It is the City’s desire to select a minimum of two (2) agencies under this RFQ.

2.9 SUBMITTAL REQUIREMENTS:

RFQ responses must be submitted via hard copy. Each respondent shall submit one (1) original and one (1) copy and one (1) electronic copy of the following documents in a clear, legible, 12-point font, and 8.5 by 11 inch format. Responses not submitted via hard copy will not be considered. Respondents are advised to adhere to the submittal requirements.

Failure to comply with the instructions of this RFQ will be cause for rejection of submittals.

The City reserves the right to seek additional information to clarify responses to this RFQ.

Each response must include the following:

A. Sponsor Application:

The Sponsor Application signed by a duly authorized officer or representative of the Contractor.

B. Threshold Requirements:

These documents must be submitted and acceptable before City will review the Experience and Capacity proposals:

Certificate of Good Standing (Corporation) or Certificate of Existence (Limited Liability Company) issued by the Florida Secretary of State (If Respondent is a joint venture, a http://www.kissimmee.gov/

Certificate of Good Standing or Certificate of Existence, as applicable, must be submitted for each entity comprising the joint venture.)

Evidence of Insurance: Commercial General Liability with limits not less than $2,000,000; Workers Compensation and Employers Liability with limits not less than $500,000; and, Automobile Liability with limits not less than $1,000,000 per occurrence.

[In order to open the RFQ to a broader number of Contractors, you should inquire whether a lesser amount of insurance can be required]

State licensed and certified in accordance with title XI of the Financial Institutions Reform, Recovery, and Enforcement Act of 1989 (FIRREA) (12 U.S.C. 3331 et seq.)

Evidence of Financial Stability: All Respondents shall include their most recent financial statements with the proposal response. This information will assist and the City of Kissimmee in determining the Respondent’s financial condition. The City of Kissimmee is seeking this information to ensure that the proposer’s have the financial stability and wherewithal to assure good faith performance.

Three (3) references of related projects, including date of project, contact person and phone number, and a brief description of the project.

Conflict of Interest Statement & Supporting Documentation: Contractor shall disclose any professional or personal financial interests that may be a conflict of interest in representing the City. In addition, all Contractors shall further disclose any arrangements to derive additional compensation from various investment and reinvestment products, including financial contracts.

3.0 INTRODUCTION:

A. Overview This Request for Qualifications (“RFQ”) is being issued by the City in its capacity as an entitlement grantee recipient of Community Development Block Grant (CDBG) funding and a participant in the Osceola County HOME Consortium and the State Housing Initiatives Partnership (SHIP) programs. The purpose of this notice is to solicit qualifications from not for profit organizations who can act as construction managers to create an official “Contractors List”. Bids will be solicited for the properties to those listed on the Contractor List.

The Owner-Occupied Rehabilitation Program is designed to assist eligible homeowners who are in need of repairs or improvements needed for safe and sanitary habitation, and/or correction of substantial building code noncompliance of single family, owner occupied detached houses. If a representative acting on behalf of City determines the home being considered for Owner Occupied Rehabilitation is damaged to the extent that is not feasible to repair and/or the estimated cost exceeds $120,000, the home will qualify for the Demolition and Reconstruction program instead. The maximum limit award for the Demolition and Reconstruction Program is $350,000. In addition, City also offers a Roof Replacement Program. The maximum amount of assistance is $40,000.

Not for profit organizations with demonstrated experience in construction services and with an interest in making their services available to the City are invited to respond to this RFQ. “Contractors” means the organizations or individuals that submit proposals in response to this RFQ. It is understood that the selected Contractors acting as an individual, partnership, corporation or other legal entity, are state licensed and certified in accordance with title XI of the Financial Institutions Reform, Recovery, and Enforcement Act of 1989 (FIRREA) (12 U.S.C. 3331 et seq.) and capable of providing the specified services. Contractor shall be financially solvent and each of its members if a joint venture, its employees, agents or sub-consultants of any tier shall be competent to perform the services required under this RFQ document.

The City is seeking to encourage participation by respondents who are MBE/WBE or Section 3 business enterprises.

The non-profit agencies must abide all of the regulations of the program being used to fund the rehabilitation project.

The Housing and Community Development Office (HCD) will be responsible for selecting the homes that are to be rehabilitated and determining the eligibility of the households. The HCD Office will also work with a certified home inspector to determine the scope of work for each project. Based on that scope of work, the nonprofit agency will proceed by securing contractors/sub-contractors and preparing the budget for the rehabilitation work. The nonprofit agency will manage the construction project between the contractors, sub-contractors, and homeowners. The HCD and other City staff will conduct inspections of the work accordingly and issue payments.

Nothing in this RFQ shall be construed to create any legal obligation on the part of the City or any Contractors. City reserves the right, in its sole discretion, to amend, suspend, terminate, or reissue this RFQ in whole or in part, at any stage. In no event shall City be liable to Contractors for any cost or damages incurred in connection with the RFQ process, including but not limited to, any and all costs of preparing a response to this RFQ or any other costs incurred in reliance on this RFQ. No Contractor shall be entitled to repayment from the City for any costs, expenses or fees related to this RFQ. All supporting documentation submitted in response to this RFQ will become the property of the City. Contractors may also withdraw their interest in the RFQ, in writing, at any point in time as more information becomes known.

City follows its internal purchasing policies and procedures for procurement process.

For further information on this requirement, contact the City of Kissimmee, 101 Church Street, Kissimmee, FL, phone (407) 518-2214; fax (407) 518-2208.

3.1 EVALUATION CRITERIA AND SCORING:

In evaluating responses to this RFQ, City will take into consideration the experience, capacity, and costs that are being proposed by Contractor. The following evaluation criteria will be considered in reviewing submittals:

1. Contractors will be awarded up to 20 points for experience in providing construction services.

2. Contractors will be awarded up to 20 points for their capacity to meet timelines.

Consideration will be given to applicants who have familiarity with the area, including knowledge of and experience working with City staff.

3. Contractors will be awarded up to 20 points for their experience in meeting Lead Based Paint Safe requirements, mold remediation, MBE/WBE, and HUD Section 3 requirements.

4. Innovation: Contractors will be awarded up to 20 points for their experience and proposed practices regarding the following:

• Community hiring

• Engaging community stakeholders and building effective community partnerships and collaborations

• Utilizing local suppliers and retailers

• Sustainability/Green practices

• Effective schedule and budget management throughout the demolition process

3.2 SCOPE OF WORK:

The City seeks sealed proposals from qualified not for profit Contractors to provide construction management services on properties located within the city.

Prospective construction Contractors must complete a qualifications questionnaire. City staff will review this questionnaire and proposals will be requested from Contractors with sufficient qualifications and experience conducting similar work.

The City anticipates the rehabilitation/demolition and reconstruction of approximately twenty

(20) homes and roof replacement for up to ten (10) additional properties. The projects will be funded with CDBG, HOME, and/or SHIP funds. Contractor will be responsible for coordinating all the necessary permits, repairs, and inspections.

Additional Requirements:

The projects must comply with all codes, standards, regulations, and workers' safety rules that are administered by federal and state agencies and any other local regulations and standards (i.e. building codes) that may apply.

3.3 ROLES AND RESPONSIBILITIES

A. Contractor: The Contractor is solely responsible for the management (planning, full- time supervision, and contract coordination), design (professional) services and construction (including all labor, equipment, materials and inspections) to meet requirements of this solicitation.

1. Responsibilities: Contractor must ensure that all employees carry U.S. issued identification during working hours and show the identification to the representatives from the City, HUD or any other Federal, State or Local Government representative upon request.

2. Management: Contractor shall provide individuals in the capacities of Principal, Project Manager, Manager, Construction Supervisor, and Inspection/Testing Agent(s) as follows: The Principal or Project Manager shall have legal authority to represent the Contractor. He/She shall be the single point of contact for coordinating with the City. The Construction Supervisor shall coordinate construction work and associated contracts. The Construction Supervisor and/or Inspection and Testing Agents must certify delivery and functional/operating performance of contract work.

3. Professional Services: Contractor shall provide required design and consultant services.

4. City’s Project Manager (PM): City’s PM is responsible for the general administration and coordination of procurement and administrative duties associated with the project. The PM or designee will monitor contract/project progress, construction progress schedule, Requests for Payment processing, Change Order processing, and grant compliance. The PM for this contract is Frances De Jesus, Community Development Manager, City of Kissimmee.

3.4 DESIGN AND CONSTRUCTION REQUIREMENTS

1. Construction Document Services: The Architect shall create permit-ready construction documents. Construction documents shall include drawn plans and written technical specifications.

2. Agency Processing Services: Contractor shall procure all required governmental permits and approvals for the property so that it is immediately ready for construction permit application. Using scheduled allowances, Contractor shall pay for all plan fees and permit fees. Any and all administrative fees required to issue permits shall be included in the Contractor’s response to this RFQ.

3. Other Services: Contractor shall provide additional services as required or desired by the City including, but not limited to: (a) technical services support during bidding and construction; (b) attendance at pre-proposal/walk through meeting; (c) attendance at all necessary and requested site visits; (d) attendance at progress meetings and monthly draw meetings; (e) submittal reviews and recommendations;

(f) draw review and approval; (g) scheduling and rescheduling related to inspections; (h) issuance of architectural supplements as needed; (i) site visits, and corrections related to inspections.

4. Anticipated Graphic Submittals: All drawings shall be made to scale. Plans and elevations are to be dimensioned. The format of the drawings is at the discretion of the Contractor. These are minimum requirements and additional exhibits, including special design features proposed, that shall be included as necessary: (a) The schematic architectural drawings shall delineate, and detail features, materials, and options required for compliance with the RFQ; (b) Site Plan:

Develop a site plan showing the building, site features, and on-site improvements at scale; (c) Floor / Space Plans: A schematic floor plan with general representation of all core elements and structures, and all enclosed spaces; (d) Elevations: Four color exterior building elevations of the building including indication and limits of all material types and colors. (All plans submitted to the City (for plan review and permit) and/or use in conjunction with this RFQ shall be in black and white print.

5. Design Deliverables: Plans and technical specifications shall be delivered to the City as a component part of the Contractor’s response to individual RFQ; (b) Contractor shall provide final as-built drawings in PDF format

6. Performance Requirements and Standards: (a) Basic, minimum code performance: Contractor shall comply with all current codes and regulation requirements. The completed project(s) shall comply with, or exceed, all local, state, and federal codes, regulations and applicable standards; (b) Contractor will also adhere to the City‘s Rehabilitation Standards for New Construction, Reconstruction, and Rehabilitation Projects

7. Building / Interior: The building structure shall include, but is not limited to the:

kitchen cabinets (upper and base); counter-tops; doors and frames; closet doors and frames; floor finishes; wall bases; ranges and ovens; range hoods;

refrigerators; kitchen sinks; garbage disposals; water closets; base cabinets/ bathroom vanities; bathroom sinks; bathroom tub/showers; tape and texture walls and ceilings; tub and shower surround; medicine cabinets; HVAC systems;

window blinds; windows; sprayed acoustic on ceilings; sliding glass doors;

back splashes at cooktop; closet shelves and rods; insulation and caulking; prepare, prime and two-coat paint all unit interiors; new unit signage (building address numbers); toilet tissue holders; shower curtain rods; 24” towel bars; electrical outlets and outlet covers; electrical light switches and switch covers; ceiling light fixtures;

vanity light fixtures; bathroom exhaust fans; porch and patio lights; thermostat;

electrical distribution panel; phone and cable jacks; smoke/CO₂ detectors.

8: Landscape Improvements (Drought-tolerant or otherwise): Installation of sod; Installation of landscaping shrubs/trees.

9: Other Site Improvements include, but are not limited to: Removal and replacement of light poles and fixtures; all necessary site improvements to achieve a 100% accessible site as it relates to the two duplex units.

10. Special Conditions: Contractor shall preserve all surrounding buildings and property. Contractor should note the proximity of surrounding buildings. Damages to surrounding buildings or property will be repaired by the Contractor at its expense.

11. Disposal of Demolished Materials:

A. General: Promptly dispose of demolished materials. Do not allow demolished materials to accumulate on-site.

B. Burning: Do not burn demolished materials.

C. Disposal: Transport demolished on-site materials of and legally dispose of them.

D. Contractor shall supply City with a copy of all landfill and disposal receipts.

3.5 MEASUREMENT & PAYMENT:

1. The work of demolition shall not be paid for separately but shall be included in the lump sum project cost.

4.0 RFQ SUBMITTAL REQUIREMENTS CHECKLIST:

Please provide Checklist with response to RFQ:

Sponsor Application

Certification

Certificate of Good Standing (Corporation) or Certificate of Existence (Limited Liability Company) issued by the Secretary of State (If Respondent is a joint venture, a Certificate of Good Standing or Certificate of Existence, as applicable, must be submitted for each entity comprising the joint venture.)

Evidence of Insurance

State License and or Certification, if applicable

Evidence of Financial Stability (most recent financial statements)

References

Conflict of Interest Statement & Supporting Documentation

Description of Company *

Capacity of Company *

MBE/WBE, Local Hiring, HUD Section 3, BAMA if applicable*

RFQ Submittal Requirements Checklist

*THIS INFORMATION IS THE MAIN SUBSTANCE FOR THE SELECTION CRITERIA

STATED UNDER THE SECTION A: EVALUATION AND SCORING

4.1 MAIN PROPOSAL:

Please provide the following information (this information is the main substance for the selection criteria stated under the Section A: Evaluation and Scoring):

A. Years of experience and detailed qualifications in performing the range of services requested by this RFQ including team’s resumes. Please provide the number of full-time and part-time employees. Past projects will be reviewed to determine if the

Contractor has successfully completed projects similar in nature and scope.

Contractors should provide narrative examples of three (3) projects that are similar in nature to projects described in the RFQ.

B. If you engage independent contractors, how many to you intend to hire? Do you intend to cover them with workers compensation? (All independent contractors will be required to have worker’s compensation coverage, which will be the responsibility of the Contractor)

C. Capacity to complete the demolition of multiple structures within a short period of time. Please provide the number of properties your company has demolished in the past year.

D. Plan for recycling or waste management of used construction materials in a timely manner.

E. Contractors should state whether they are an MBE/WBE or Section 3 business enterprise. If so, please provide a copy of a current MBE/WBE certification letter.

4.2 SELECTION PROCESS:

The Selection Committee comprised of City staff will review qualifications in accordance with the evaluation criteria set forth herein and SHIP objectives and policies. Proposals that are submitted timely and comply with the mandatory requirements of the RFQ will be evaluated in accordance with the terms of the RFQ. Any contract resulting from this RFQ will not necessarily be awarded to the Contractor with the lowest price. Instead, the contract shall be awarded to Contractor whose proposal received the most points in accordance with criteria set forth in RFQ.

CONFLICT OF INTEREST STATEMENT

RFQ2026008 [ ] Conflict of Interest

Statement

The owner(s), corporate members or employees of [ ], shall derive any personal profit or gain, directly or indirectly, by reason of his or her participation with the City. Each individual shall disclose to the City of Kissimmee any personal interest or direct relationship which he or she may have and shall refrain from participation in any decision making in related manners.

Any owner, corporate member or employee of [ ] who is an officer, board member, a committee member or staff member of a related organization shall identify his or her affiliation with such agency or agencies; further, in connection with any policy committee or board action specifically associated with the City, he/she shall not participate in the decision affecting that entity and the decision must be made and/or ratified by the full board.

At this time, I am a Board member, a committee member, or an employee of the following organizations/companies:

Now this is to certify that I, except as described below, am not now nor at any time during the past year have been:

1) A participant, directly or indirectly, in any arrangement, agreement, investment, or other activity with any Contractor, supplier, or other party; doing business with the City of Kissimmee which has resulted or could result in person benefit to me.

2) A recipient, directly or indirectly, of any salary payments or loans or gifts of any kind or any free service or discounts or other fees from or on behalf of any person or organization engaged in any transaction with the City of Kissimmee.

Any exceptions to 1 or 2 above are stated below with a full description of the transactions and of the interest, whether direct or indirect, which I have (or have had during the past year) in the persons or organizations having transactions with the City.

Date: Signature:

Printed name:

Respondent:

Address:

Telephone:

CITY OF KISSIMMEE AND [INSERT COMPANY NAME]

CONTINUING SERVICES CONTRACT FOR ROOF REPLACEMENT, HOUSING

REHABILITATION / DEMOLITION AND RECONSTRUCTION CONTRACTOR

THIS AGREEMENT is made on this day of . 2026, between the CITY OF KISSIMMEE, a municipal corporation of the State of Florida, whose address is 101 Church Street, Kissimmee, Florida, 34741, (hereinafter referred to as “City”) and [INSERT COMPANY NAME, LEGAL STATUS ANS ADDRESS] hereinafter referred to as “Contractor”).

WHEREAS, City is the recipient of funding from the Community Development Block Grant (CDBG) Program, the HOME Investment Partnership (HOME) Program, and the State Housing Initiatives Partnership (SHIP) Program and a portion of these funds are allocated for housing rehabilitation and demolition and reconstruction services to qualified homeowners; and

WHEREAS, City requires a Nonprofit partner acting as a Contractor to provide construction management for roof replacement, rehabilitation and/or demolition and reconstruction services;

and

WHEREAS, City advertised a “Request for Qualifications 2026008 Housing Rehabilitation/ Demolition and Reconstruction Contractor Continuing Services attached as Exhibit A; and

WHEREAS, Contractor submitted to the City a response to the Request for Qualifications attached as Exhibit B; and

WHEREAS, based upon Contractor’s submitted responses the City wishes to add Contractor to the List to perform the services outlined in Exhibit A.

NOW, THEREFORE in consideration of the mutual covenants and obligations therein contained, including the attachments, and subject to the terms hereinafter stated, the Parties hereto understand and agree as follows:

SECTION 1: RECITALS. The above recitals are true and correct and specifically incorporated herein, forming a material part of the Agreement.

SECTION 2: DEFINITIONS.

a) “Administrator” means the Housing and Community Development Division of the Development Services Department of the City, which shall act on behalf of the City in the execution, funding, and programmatic control of this Agreement.

b) “Approval by the City” or like term means written approval by the Administrator, Director, City Manager or designee, or the City Commission as may be required from time to time.

c) “Eligible person” or “eligible household” means one or more natural persons or a family determined by the county or eligible municipality to be of very low income, low income, or moderate income according to the income limits adjusted for family size, published annually by the United States Department of Housing and Urban Development based on the gross income of the household.

d) “Parties” shall mean both the City and Contractor.

e) “Program” is hereby defined as any one of the activities covered under this Agreement: Roof Replacement Program, Owner Occupied Rehabilitation and the Demolition and Reconstruction Program.

f) “Contractor” shall mean [insert company name] with whom this Agreement is entered, and a contract is executed.

g) “Days” shall refer to calendar days.

SECTION 3 – SCOPE OF SERVICES. The City of Kissimmee engages the services of CONTRACTOR to assist with the delivery of the programs outlined in this Agreement and Exhibit A.

SECTION 4 - TERM OF AGREEMENT. This Agreement shall be for three (3) years and shall commence on [insert date] and end no later than [insert date], or until all awarded funds have been expended.

SECTION 5 - BUDGET. The City’s SHIP Owner Occupied Rehabilitation Program and the Demolition and Reconstruction Program funds shall be used solely for the stated purposes set forth in this Agreement. Expenditures shall be supported by contracts, invoices, vouchers and other data as appropriate, including any reports required by the City, evidencing costs incurred.

Any and all program income earned on the SHIP funds shall be remitted to the City. If the SHIP funds are not expended in accordance with the terms, conditions and time period set forth in this Agreement, or the total amount of SHIP funds exceeds the eligible costs of the activity, the amounts improperly expended or not expended shall be returned to the City to refund within thirty (30) days after the expiration or termination of this Agreement. The City shall require delivery before payment is made for purchased goods, equipment or services unless the City obtains satisfactory security from the vendor.

A detailed scope of work and corresponding budget shall be prepared individually for each property scheduled for rehabilitation.

Project costs shall be paid in accordance with the budget allocations outlined in Exhibit C. All costs incurred must be fully documented. Any amendments to the budget must be approved in writing by both parties and be in accordance with the City’s Agreement.

SECTION 6 – PAYMENT.

It is expressly agreed and understood that the total amount to be paid by the City to the eligible persons or households under this Agreement shall not exceed the maximum award for the applicable program.

Reimbursement of eligible expenses shall be made in accordance with performance using the Request for Payment form provided as Exhibit D. Requests for change orders must be submitted for review and approval in the form provided as Exhibit E.

SECTION 7 – NOTICES.

Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery, or via facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice.

Communication and details concerning this Agreement shall be directed to the following representatives:

City of Kissimmee Frances DeJesus, Housing and Community Development Manager City of Kissimmee 101 Church Street Kissimmee, FL 34741

(407) 518-2156 frances.dejesus@kissimmee.gov

CONTRACTOR

SECTION 8– CONTRACTOR RESPONSIBIILITIES.

1. Contractor agrees to protect, defend, and indemnify the Owner from any claims for work, labor, or materials with respect to Contractor’s performance. Final payment shall not be due until Contractor has delivered to City a complete release of all liens or a conditional release indicating balances owed and indemnifying the City from any further claims by any person for work completed arising from, or related to, Contractor's performance.

2. Contractor shall provide individuals in the capacities of Principal, Project Manager, Manager, and Construction Supervisor. The Principal or Project Manager shall have legal authority to represent the Contractor. The Project Manager shall be the single point of contact for coordinating with the City. The Construction Supervisor shall coordinate construction work and associated contracts. The Construction Supervisor must certify delivery and functional/operating performance of contract work.

3. Contractor shall coordinate the pre-inspection walk-through in order to develop the scope of work for the job.

4. Contractor agrees to direct, supervise, and manage all labor, accept and approve materials, provide equipment, obtain permits, maintain licenses and coordinate other services for the proper rehabilitation of the above identified property. All work shall be satisfactorily completed after the notice to proceed is received. All work shall be completed in a workmanlike manner according to the standard practices and in accordance to the City of Kissimmee’s Rehabilitation Standards attached in Exhibit F. The estimated completion date for each project shall be approximately 45-180 days from issuance of city permit depending on the project. Depending on the scope of work for a particular project. If Owner is not able to reside on the premises during the construction; a reasonable time of operation shall be established between the Owner and Contractor. Contractor understands that Owner is securing alternative housing during the duration of the project and therefore, time is of the essence.

5. No work shall commence by Contractor until Contractor has received a written Notice to Proceed from the City. The notice to proceed shall be issued within five (5) days from the date of full execution of this Agreement and the Owner's Note and Mortgage, or if it is not, Contractor has the option of withdrawing the bid and proposal. Work shall begin no later than five (5) days after the receipt of the Notice to Proceed.

mailto:frances.dejesus@kissimmee.gov

6. All Subcontractors shall be bound by the terms and conditions of this Agreement insofar as it applies to their work, but this shall not relieve Contractor from the responsibility to the Owner for the proper completion of all work to be executed under this Agreement, and Contractor shall not be released from the responsibility by any sub-contractual agreement Contractor makes with others. Contractor shall be required to furnish to the Owner and the City, in writing, a list of names of the subcontractors proposed for the principal parts of the work within five (5) days of the Notice to Proceed.

7. Contractor shall conduct, supervise, and direct the work using Contractor 's best…