RFQ__-_Office_Supplies_and_Equipment.docx

REQUEST FOR QUOTE (RFQ)

Office Supplies and Equipment Federal Emergency Management Agency POC: Jessica Howlett Phone: (816) 276-5012 Email: jessica.howlett@fema.dhs.gov 15 August 2015

COMPANY NAME: _________________________________________________

PHONE #: _________________________________________________________

E-MAIL: __________________________________________________________

DATE OF QUOTE: _________________________________________________

QUOTE PREPARED BY:

(Signature) (Printed Name and Title)

This is a Request for Quote. This is NOT an order. Quotes are due Not Later Than 18 August 2015 by 1:00 p.m. local KC time via email. Late quotes will not be accepted. This document is not legally binding and does not commit the US Government in any way. Send questions to Jessica.Howlett@fema.dhs.gov by Monday, August 17 at 10:00 am.

FEMA intends to use the quotes provided to place an order for inkjet cartridges, office supplies, and scanners when FEMA has identified a need and quantity for those items. For items and services requiring additional specifications such as laptops, copy machine rentals, and other services, FEMA intends to use the information to identify potential sources for future RFQs.

Deliver to:

DHS/FEMA

Joint Field Office

TBD

Jefferson City, MO

Satellite offices may also be located in Cameron, MO; Hannibal, MO; Kansas City, MO; St. Louis, MO; and Springfield, MO

FAR 52.226-4 Notice of Disaster or Emergency Area Set-Aside (Nov 2007)

(a) Set-aside area. Offers are solicited only from businesses residing or primarily doing business in the following State of Missouri counties: Adair, Andrew, Atchison, Audrain, Barry, Bates, Benton, Buchanan, Caldwell, Chariton, Christian, Clark, Clay, Clinton, Cole, Crawford, Dade, Dallas, Daviess, DeKalb, Douglas, Gentry, Harrison, Henry, Hickory, Holt, Jefferson, Johnson, Knox, Laclede, Lafayette, Lewis, Lincoln, Linn, Livingston, McDonald, Macon, Maries, Marion, Miller, Moniteau, Monroe, Montgomery, Morgan, Osage, Ozark, Perry, Pettis, Pike, Platte, Polk, Putnam, Ralls, Ray, Ste. Genevieve, Saline, Schuyler, Scotland, Shannon, Shelby, Stone, Sullivan, Taney, Texas, Washington, Webster, Worth, and Wright. Offers received from other businesses shall not be considered.

(b) This set-aside is in addition to any small business set-aside contained in this contract.

(End of Clause)

FAR 52.217-6. Option for Increased Quantity (MAR 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day prior to award or up to 60 days after award. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

(End of Clause)

The Government reserves the right to decrease quantities based upon availability of funds per FAR 52.232-18 Availability of Funds (APR 1984)

A standard company generated form may be used to submit quote. If company form is used, please ensure all information below is provided.

Schedule

Product Id: C9353FN Description: HP 96, Black / HP 97, Tri-Color 2-Pack

TBD*

Each

Product Id: C8767WN Description: HP 96, Black Original Ink Cartridge

TBD*

Product Id: C9351AN Description: HP 21, Black Original Ink Cartridge

TBD*

Product Id: C9509FN Description: HP 21, Black / HP 22 Tri-Color 2-Pack

TBD*

Product Id: C9354BN Description: HP 94, Black / HP 95 Tri-Color

TBD*

Product Id: C8765WN Description: HP 94, Black

TBD*

Product Id: T127120 Description: Epson 127 Black Ink Cartridge

TBD*

Product Id: T127520 Description: Epson 127 Tri-color Combo 3-Pack

TBD*

Product ID: Dell e7450 Dell Ultrabook laptop Additional specifications will be provided in a follow-up RFQ when FEMA needs to place an order

TBD*

Product Id: iX500 model PA03656-B205 Fujitsu ScanSnap iX500

TBD*

Copy Machine Rental Lease copy machine(s) for duration of field office operations Period of Performance is estimated at an initial 6 months with options to extend every 3 months.

Please provide additional information on model numbers available for lease. Additional specifications will be provided in a follow-up RFQ when FEMA needs to place an order

TBD*

Month

Shredding Services Provide routine and on-call document destruction services for field office in Jefferson City, MO.

Additional specifications will be provided in a follow-up RFQ when FEMA needs to place an order

TBD*

Month

In addition to filling in the above section please answer below.

1. Do you deliver to Jefferson City? What is your typical delivery schedule for the item(s) or service(s)?

2. Will the prices above expire? If so, please indicate how long the prices will be valid.

3. Do you sell basic office supplies (i.e. pens, pencils, paper, etc.)? Do you have a catalog or online ordering system?

4. For items listed above you do not sell, do you know another local vendor capable of selling these items?

5. Are you registered in SAM.gov? Are you willing to register in SAM.gov?

6. Would you accept a credit card or a purchase order as a form of payment?

Note: if you are not registered in SAM.gov we would require two financial forms (W-9 & SF 3881) in order to place a purchase order and pay your invoice.

*Note: This is a preliminary request for quotes to obtain sources and pricing. The specific delivery location and quantities are not yet known. The items indicated in the schedule are typically requested in large quantities.