RFQ19PM0726Q0020-Solicitation Document.docx

LOCAL ADVERTISEMENT/SOLICITATION FOR COMMERCIAL ITEM

The U.S. Embassy in Panama has a requirement to procure Handheld Narcotics Detection System. Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

The solicitation number is 19PM0726Q0020 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect through FAC 2026-01 Effective March 13, 2026. Items to be acquired are:

GRAND TOTAL

Additional Requirements for this acquisition:

· Partial offers are NOT allowed

· This is a Brand Name or Equal basis solicitation.

· Specification/datasheet: Offerors proposing an equal product shall identify the manufacturer, model number, and provide available technical documentation demonstrating that the proposed product is comparable to the specified equipment.

· This Request for Quotation (RFQ) does not commit the U.S. Government to make any award, and the U.S. Government may cancel this RFQ or any part of it.

· Awarded Contractor will provide US Embassy Panama City with a description of the Standard Warranty conditions, indicating expiration date.

· Award will be made to the Offeror responsible whose quotation represents the Best Value to the Government, considering technical compliance, delivery schedule, warranty, and price. The Government reserves the right to make award to other than the lowest-price quotation if it is determined to be in the Government’s best interest.

· New equipment/items ONLY, NO grey market or refurbished products. Items must be in original packaging, never used.

Delivery Date: 40 Days after award.

Delivery Place: US Embassy Panama, Clayton, Panama, Republic of Panama Optional Delivery Place: SUVI Global, 11380 NW 34TH ST, Doral, FL. 33178 USA Set Aside: No set aside or small business standard applies to this acquisition.

NAICS Code: 334519

The following clauses apply to this acquisition:

The following clauses apply to this acquisition:

FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (DEVIATION JAN 2026), applies to this acquisition. FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998). FAR 52.212-4 Terms and Conditions Commercial Products and Commercial Services. (DEVIATION JAN 2026), applies to this acquisition.

Other clauses applicable to this acquisition:

• FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017).

• FAR 52.204-7, System for Award Management Registration (DEVIATION Jan 2026).

• FAR 52.204-13, System for Award Management Maintenance (DEVIATION Jan 2026).

• FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION Jan 2026).

• FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (DEVIATION Jan 2026).

• FAR 52.222-19, Child Labor Cooperation with Authorities and Remedies (DEVIATION Feb 2026) FAR 52.223-23, Sustainable Products (DEVIATION Feb 2026)

FAR 52.225-14, Inconsistency Between English Version and Translation of Contract (Feb 2000) FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) FAR 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021). • FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023). FAR 52.233-3, Protest After Award (DEVIATION Jan 2026).

• FAR 52.233-4, Applicable Law for Breach of Contract Claim (DEVIATION Jan 2026).

• FAR 52.240-91 Security Prohibitions and Exclusions (DEVIATION Jan 2026).

The full text of a FAR clause may be accessed electronically at https://www.acquisition.gov/far , the DEVIATED texts can be access at: https://www.acquisition.gov/far-overhaul

The following DOSAR provisions/clauses will also apply:

DOSAR 652.239-801 DISCLOSURE OF AI USE CLAUSE (DEVIATION) (SEP 2025)

(a) Definitions. As used in this clause-

Artificial Intelligence (AI): The term "artificial intelligence" has the meaning provided in Section 238(g) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

i. This definition of AI encompasses, but is not limited to, the AI technical subfields of machine learning (including deep learning as well as supervised, unsupervised, and semi-supervised approaches), reinforcement learning, transfer learning, and generative AI.

ii. This definition of AI does not include robotic process automation or other systems whose behavior is defined only by human-defined rules or that learn solely by repeating an observed practice exactly as it was conducted.

iii. For this definition, no system should be considered too simple to qualify as covered AI due to a lack of technical complexity (e.g., the smaller number of parameters in a model, the type of model, or the amount of data used for training purposes).

iv. This definition includes systems that are fully autonomous, partially autonomous, and not autonomous, and it includes systems that operate both with and without human oversight.

(b) Disclosure of AI Use in Contract Performance. When the Contractor or any of its subcontractors, vendors, or agents intends to incorporate AI into the performance of the contract, the Contractor shall provide the following disclosures in its offer:

Disclose the intended use of AI and provide a description of the AI system or capability and its purpose within the contract scope; specify whether the system was developed internally, acquired from a third party, or is publicly/commercially available; indicate if the AI system will process PII or be used in ways that may affect privacy, civil rights, safety, or public interaction; detail the governance, oversight, and human-in-the-loop mechanisms to be applied; and describe any applicable testing, evaluation, risk management, or bias mitigation measures that have been or will be implemented.

These disclosures must be updated promptly to the Contracting Officer during the period of performance upon any new use of AI or significant material change to the existing AI capability, its functionality, its use case, or its data inputs/outputs during the life of the contract.

The Government reserves the right to review the proposed AI use, request additional safeguards or controls, and/or disallow its use if it is deemed inconsistent with agency policy, legal requirements, or federal AI governance standards.

(End of Clause)

System for Award Management (SAM) Registration: In accordance with FAR 52.204-7 and FAR 52.204-13, offerors must be registered in the System for Award Management (SAM), https://www.sam.gov, at the time of offer submission and at the https: Offerors shall provide their Unique Entity Identifier (UEI) and, if awarded a contract, maintain an active SAM registration with current and accurate information throughout contract performance and through final payment.

Offers must be submitted electronically via email to INLProcPanama@state.gov no later than 3:00 PM (Local Time), August 27, 2026. All responsible sources may submit a quotation, which will be considered by the Government in accordance with the terms and conditions of this solicitation.

Any questions or requests for clarification regarding this solicitation shall be submitted in writing to Claudia Burke via email at INLProcPanama@state.gov no later than 1:00 PM (Local Time) on August 6, 2026. Questions received after this deadline may not be considered.

Point of Contact (POC):

Claudia Burke Telephone: +507 317-5892 / +507 6635-8383 Email: INLProcPanama@state.gov