SOW_-_Final.pdf

STATEMENT OF WORK

ULTRASOUND - HOPI HEALTH CARE CENTER

Background

The current Ultrasound machine in Radiology is past its service warranty period, needs updating and is considered sub-standard by today’s Point of Care (POC) benchmarks. The new machine will improve the quality of patient care provided, improve provider education and increase the services provided. Ultrasound is used continuously throughout the patient care continuum and many decisions on care plans are made based on this information.

Having the updated technology available will enable the provision of the best care possible to our Native American stakeholders.

System Requirements

Small physical footprint, lightweight, ergonomic, transducers that cover a broad spectrum of evaluation and procedural needs that are compatible with high level disinfection

(Nanosonic Trophon EPR). Static and real-time image capabilities, multiple image enhancement using extreme definition technology. Elastography is an effective, convenient technique that, when added to conventional ultrasound, helps distinguish cancerous lesions from benign.

Contract Awardee Responsibilities & Tasks

The awarded vendor shall be fully responsible for delivery, set-up, remote support, repair, maintenance and training.

Support and Maintenance Services

The contractor shall provide 5 year standard warranty on machine and transducers. The contractor shall provide 5 year software maintenance – upgrades to be performed on an agreed upon schedule (annual/semi-annual). The contractor shall provide remote support and when required, onsite support and repair. If an issue that removes transducer or machine from service, contractor will have 24 hours to respond to our initial notification pertaining to down/repair equipment. A method of notification of contractor must be acknowledged by both parties. The contractor at that time needs to give an estimate downtime for equipment.

Training

The contractor shall provide 2 full days of on-site application training, with an additional 1 full day of training on elastography and an additional 1 day training in the future for echocardiography.

Web Requirements

The contractor shall provide remote support for problem solving, service questions, Biomedical engineering needs and repair requests.

Period of Performance (POP)

Performance of the contract(s) shall be from start of contract award for 5 years (base + 4 one year options).

Minimum Qualifications

Contractor shall have a minimum of 10 years of experience in Ultrasound application, product design and sales.

Preferred Evaluation Method

LPTA (Lowest Price Technically Acceptable offer) - that fulfills specified requirements of

POC Ultrasound provision, Provider-education in real-time and Extreme Detail Image

Technology for optimal patient outcomes.

Delivery

Delivery, installation and training to all items is required within 60 days after receipt of order or sooner.

Contracting Officer Authority

Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved for the Contracting Officer.

Contracting Officer’s Representative (COR)

The person identified below is hereby designated as the Contracting Officer's

Representative (COR) for this contract.

COR: Audra Diswood, Director of Professional Services, Hopi Health Care Center, Radiology Department, 928-737-6091, email address: Audra.Diswood@ihs.gov.

Invoice Submission and Payment

The Contractor shall submit its invoice to the Phoenix Area Financial Management Office with a courtesy copy to the Service Unit. The Contractor agrees to include the following information on each invoice:

(1) Contractor's name and address;

(2) Contact name, title, and telephone number;

(3) Contract Number;

(4) Invoice number and date;

(5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed;

(6) Remit to Address;

(7) Taxpayer Identification Number (Employer Identification Number or Social

Security Number); and

(8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor

Registration (CCR) database.

Payment shall be made by the Phoenix Area Financial Management Branch.

mailto:Audra.Diswood@ihs.gov