BPA_Terms_and_Conditions.docx

BLANKET PURCHASE AGREEMENT (BPA)

Terms and Conditions Intraocular Cataract Lenses (IOLs)

1. Schedule BPA:

The Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) is establishing BPA(s) in accordance with FAR 13.303 to fill repetitive Intraocular Cataract Lenses (IOLs) supply needs.

2. Description of Agreement:

Contractor shall provide Intraocular Cataract Lenses (IOLs) supplies in accordance with the BPA Terms and Conditions of this agreement, if and when requested on a “As Needed Basis” by the Contracting Officer (CO) or the authorized Ordering Officials. BPA Calls under this agreement are ordered during the period of performance and within the specified BPA Call amount.

3. Statement of Work:

3.1. Background

Phoenix Indian Medical Center (PIMC) provides surgical services to Native American/Alaskan Native patients throughout the Phoenix Service Unit, Phoenix, AZ. PIMC performs an estimated 450 cataract surgeries a year. One of the most common operations we perform here is for cataracts surgery in which a new intraocular cataract lens (IOL) is used to replace the diseased lens. These lenses are made in a variety of sizes and strengths so that the patient’s vision can be restored to as normal as possible.

3.2. Objective

The objective of this contract is to ensure the ready availability of an adequate number of lenses of varying sizes and strengths and surgical supplies so that we can best serve our patient population. Many of our patients needing this operation come from reservations hours away from our facility. It is imperative that we have a steady, dependable supply of lenses so we can use the best lens on the patient the day of their scheduled surgery. It is impossible to preoperatively predict the appropriate size/strength with 100% accuracy and hence the need for the range to be available on the operative day.

The improvement we expect to see is significant. While we are requesting sizes from Diopter/power to range from 6.0 to 27.0, 90% of the lenses we use are between the size of 13.0 and 24.0. It is not uncommon to use four or five lenses of the same size on one operating day. In the past this meant on some days, the ophthalmologist was faced with having to use a less than optimal sized IOL or to reschedule the patient who may have traveled four hours to have the surgery done that day.

3.3. Requirements

The Contractor will provide a stock range of pre-loaded lenses (IOLs) and foldable multipiece posterior chamber lenses (IOLs). The pre-loaded (IOLs) range from 6.0 diopter to 27.0 diopter will meet our requirement.

PIMC will purchase lenses on an “As Needed Basis” to fulfill its patient’s requirements. PIMC will order the special order IOLs seven days before surgery and the COR will place order with contractor representative. As the IOLs are used and are replaced, the contractor will send the COR an invoice itemizing the cost of replacement.

For the frequently used pre-loaded (IOLs) sizes 12.0 through 17 diopter (11 diopter sizes) PIMC will order on an “As Needed Basis” 5-each pre-loaded, for the more common sizes 17.5 through 22.5 diopter (11 diopter sizes) PIMC will order on an “As Needed Basis” 10-each pre-loaded, and for the less commonly used lenses we shall stock 3 each 6.0

The Contractor will provide Toric IOLs to our patients to correct there astigmatism with cataract surgery. We estimate 30 Toric IOLs per year. These are used in elective surgeries and so these lenses will be ordered on an “As-Needed Basis” seven days or more before the date of surgery.

The Contractor will ensure quality assurance that no IOLs are found upon delivery to have been manufactured in an unusable state (fogged, irregular in shape or inhomogeneous in diopter).

The Contractor will be fully responsible for assuring delivery of adequate lenses as required above. The Contractor will be responsible for delivery of all cataract intraocular lenses and shall be sterile to meet all industry and regulatory FDA requirements.

Contractor not delivering the minimum shelf life of 12 months for the Intraocular Cataract Lenses (IOLs) supplies will be instructed to replace IOLs supplies and provide, at no cost to the Government, a shipping company to pick up and deliver back to the contractor.

Contractor will provide PIMC a web-based ordering system that provides reports for inventory management and capability to order par level IOLs and special order IOLs. If web-based ordering system is not available the Contractor shall provide best means to provide inventory management and ordering processes.

3.4. Minimum Qualifications

Contractor shall have a minimum of 5 years of experience in production, delivery and support of intraocular cataract lenses (IOLs) supplies.

3.5. Delivery

Delivery of all preloaded IOLs s required within 3 days after receipt of order (ARO) or sooner.

Toric IOLs will be delivered within 7 days after receipt of order (ARO) or sooner.

4. Price Schedule:

The Contractor shall furnish all required Intraocular Cataract Lenses (IOLs) as listed in the Pricing Schedule in accordance with the Statement of Work (SOW) and all other BPA terms and conditions.

See attachment Price Schedule.

5. Ordering Frequency:

Orders will be issued on an “As Needed Basis” by the ordering activity.

6. Extent of Obligation:

The Schedule BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually made under the BPA Call.

7. BPA Purchase Limitations:

The dollar minimum limit for each BPA Call is $100.00 and the dollar maximum limit for each BPA Call shall not exceed $50,000.00 for the CO and the authorized Ordering Officials.

The dollar maximum limit for the BPA shall not exceed $250,000.00.

8. Limit Purchase to Intraocular Cataract Lenses (IOLs) Supplies:

The following Intraocular Cataract Lenses (IOLs) from the Price Schedule can be ordered under this BPA. All orders placed against this BPA are subject to the BPA Terms and Conditions.

All products listed on Contractors Price Schedule can be purchased using this BPA.

9. BPA Orders:

The Ordering Officials shall place orders electronically or verbally and provide the Contractor with a BPA Call number. A purchase document may be issued if necessary to ensure that the Contractor and the Ordering Official agree concerning the transaction. The Contractor shall provide the Ordering Official a confirmation number and estimated time of arrival (ETA). When delivery is made, the supplier’s sales document, delivery document or invoice may be used for the purpose of recording receipt and acceptance of the supplies.

10. BPA Period of Performance:

The period of performance of the schedule BPAs are listed below. PAO DAM will perform a review in accordance with FAR 13.303-6 for each schedule BPA to determine if the BPA continues to represent the best value.

Twelve (12) months from TBD to TBD

11. Individuals Authorized to Purchase Under the BPA:

12. Delivery Location and Time:

Phoenix Indian Medical Center 4212 North 16th Street, Warehouse, Bldg-9 Attention: Jamie Brown Phoenix, AZ 85016.

Phone: 602-263-1523

Deliveries shall be made during Monday through Friday from 8:00 A.M. to 4:00 P.M. (Mountain Standard Time).

13. Point of Contact (POC):

Jamie Brown, Health System Specialist, PIMC, is hereby designated as the POC to monitor the performance of this BPA on behalf of the Government.

14. POC Authority:

1. The major responsibility of the POC is to ensure Contractor accountability, monitor contract delivery, and assist the Contractor in the resolution of program problems encountered during the delivery of this contract.

2. The POC shall be responsible for:

a) Monitoring the Contractor’s delivery progress;

b) Interpreting contract terms and conditions;

c) Performing technical inspection and acceptance required by the contract;

d) Assisting the contractor in the resolution of technical problems encountered during delivery.

The POC does not have authority to modify or change the terms and conditions of the contract.

15. Delivery Ticket Requirements:

BPA orders issued against this BPA number TBD will clearly identify “deliver to” information for all items requested. Orders placed against this BPA order can be issued in support of the following facility, see paragraph 11.

Unless otherwise agreed to, all deliveries under this BPA Order must be accompanied by delivery tickets, shipping slips and sales slips at a minimum must contain the following:

a) Name of Supplier.

b) BPA Call Order Number, (e.g.: HHSI247201800003B/HHSI24728002).

(e.g.: Truncated: I471800003B/28002).

c) Date of Purchase.

d) Supplier Purchase Number.

e) Itemized list of Supplies Ordered.

f) Quantity, Unit Price, and Extension of Each Item. Less Applicable Discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems; provided, that the invoice is itemized to show the information).

g) Date of Delivery or Shipment.

16. Tax Exempt Status:

See Attachment, 2019 AZ Tax Exemption.

17. Method of Payment and Invoice Submission:

a) Payment shall be made in ARREARS, After Order Is Shipped;

b) Electronic Funds Transfer (EFT) shall be utilized as method for processing payment;

c) Upon receipt of the Contractor’s properly prepared invoice, COR is responsible for certifying the invoice for acceptance of delivery and contacting a Unified Financial Management System (UFMS) “receiver” to request a receiving receipt.

d) Improperly prepared invoices will be returned to the Contractor resulting in delayed payment. The following constitutes a “properly” prepared invoice:

· Invoice #.

· Invoice Date.

· BPA Call Order Number. (e.g. HHSI247201800003B/HHSI24728002) or

· Truncated Delivery Order Number for invoicing. (e.g. I471800003B/28002.

· Date of purchase/delivery.

· Contractor name, address, telephone number.

· Contractor’s tax identification number (TIN).

· Item/Equipment, quantity, unit price and extended totals per item.

· Total amount invoiced.

e) An original invoice and copy shall be submitted to the address cited on Page 1, block 21, on each order and a copy to the POC:

As noted on block 21 of each “order”

COR

4212 North 16th Street Attention: Financial Management Branch Phoenix, AZ 85016 or email to PHX_PIMCAPInvoice@ihs.gov

Attn: Jamie Brown 4212 North 16th Street Phoenix, AZ 85016 or email to Jamie.Brown@ihs.gov