RFQ19P05026Q0005_SUV 5 Pax.pdf

Embassy of the United States of America GSO/Procurement Avenida das Forças Armadas 1649-044 Lisboa

April 9, 2026

SUBJECT: RFQ Nº 19P05026Q0005 – Purchase of one official motor vehicle – SUV 4+1 Pax Gasoline, AUTOMATIC TRANSMISSION

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Date Posted: April 10, 2026

CLOSING RESPONSE DATE: COB May 10, 2026

Synopsis:

This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued. The solicitation number is 19P05026Q0005 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein.

This Request for Quotation (RFQ) does not constitute an obligation on the part of the U.S.

Embassy to make an award. The Embassy reserves the right to cancel this RFQ, in whole or in part, at any time. The Contracting Officer reserves the right to reject any or all quotations and to waive informalities or minor irregularities in any quotation received.

This acquisition will be conducted under the Simplified Acquisition Procedures described in FAR Part 13. No additional compensation shall be made for increases in the cost of labor, materials, or equipment, or for the contractor’s failure to accurately estimate costs or anticipate performance challenges. All prices must be stated clearly in either Portuguese Euros or U.S.

Dollars.

The Embassy of the United States of America invites you to submit an offer/quote for the purchase and delivery of a new diplomatic government-owned vehicle for its fleet, suitable for transporting passengers, luggage, and other miscellaneous cargo.

The U.S. Government intends to award a purchase order resulting from this RFQ to the lowest priced, technically acceptable (LPTA) offeror/quoter who is a responsible contractor, in accordance with FAR 52.212-1. The Government intends to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Vendors are advised that offers will be evaluated solely on those specifications stipulated as mandatory requirements below. Additional features or options further to the requirements specified may be accepted by the Government but will not be factored into the technical evaluation or considered in the ranking of vendors’ prices. Pricing information for any additional options will be disregarded. Sellers must state exactly what product/brand name they are bidding (including make, model, and description) and provide descriptive literature for the offer to be considered. It is the offeror’s responsibility to prove that the offered product meets the specifications.

All offers shall be FIRM FIXED PRICE. The price quoted by the vendor shall include all labor, materials, overhead, profit, transportation local warranties necessary to deliver the vehicle to Embassy of the United States of America in Lisbon, Portugal. Payment will only be made for amounts itemized in the vendor’s quotation and accepted by the Embassy. Any additional costs not itemized and/or stipulated in the submitted quotation will not be considered for payment under any circumstances.

Vendors’ timelines for delivery shall be considered during the technical evaluation, and the Government reserves the right to place its order for the vehicle with any vendor whose offer meets the minimum mandatory specifications, and who can ensure delivery in the shortest timeframe, which shall not exceed six (6) months from the date of award. Should the awarded vendor not deliver the ordered vehicle within the specified timescale, the Embassy reserves the right to unilaterally withdraw its order and source the required vehicle from another responsible vendor.

Specifications of requirements:

• MID SIZE SUV 4+ 1 Pax Gasoline, AUTOMATIC TRANSMISSION

• Color: blue / grey / silver.

• 5 doors

• Horsepower 200 +

• Audio and Navigation Connectivity System: Apple Car Play and Android Connect

• Alarm with remote central locking and interior protection

• Power door locks

• ABS

• Power steering

• Collision warning system

• Cruise control

• Power adjustable door mirrors (driver / passenger)

• Full spare tire and repair kit

• Parking assist and Reverse Cameras

• Steering wheel left side for Portugal driving

• Floor mats for driver and all passengers.

• Tinted Windows.

The Contractor shall provide a copy of standard warranty information unless indicated otherwise. The warranty applies as of the date the vehicles are received and accepted at the delivery location. The price of a warranty shall be included in the price for the vehicle.

GENERAL CONDITIONS

a. The vehicle must be legally imported into Lisbon and delivered to the U.S.

Embassy’s specified address in Lisbon, ready for registration and operation.

b. Offerors must be either the manufacturer, a manufacturer-authorized distributor, or a certified reseller of the proposed vehicle.

c. Provide proof confirming the offeror’s status as the manufacturer, importer, or authorized reseller of the product and services proposed to the Department of State. This must include evidence of the required certification or specialization level from the manufacturer or distributor to fully support the product sale, pricing and where applicable servicing.

d. The vehicle shall be accompanied by the manufacturer’s warranty valid in Portugal, offering coverage of at least four (2) years or 100,000 kilometers, whichever comes first. The original warranty certificate, issued in the name of the Embassy or assigned user, must be submitted at the time of delivery.

e. The vehicle must have EU specifications. Service, maintenance, and spare parts must be available in Lisbon area, Portugal. Newly manufactured, latest model.

Second-hand vehicles are not acceptable. Brand name parts readily available in Lisbon area, Portugal.

f. Complete delivery of the vehicle and all standard and solicited components (including documentation, accessories, and tools) is mandatory. Partial deliveries will not be accepted unless specifically authorized in writing by the Contracting Officer.

g. Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this RFQ specifications provided. Failure to provide this information will result in a ‘non- responsive’ offer and removal from award consideration.

h. Only companies or individuals specializing in this field should apply.

i. The US Embassy in Lisbon requires the services of a dealer that handles diplomatic sales which exempts certain taxes such as IA and VAT.

INVOICING and PAYMENT

The contractor is required to submit the invoice once the vehicle specified in this solicitation document has been delivered to the designated destination. The invoice must include all required documentation related to the delivered vehicle.

Payment for the local providers will be made in Portuguese Euros and for non-local vendors in U.S. Dollars and will be processed 30 days following the vehicle's delivery or 30 days after the Embassy's payment office receives the ordered commodity along with the proper invoice, whichever occurs later.

Please note, advance payments are not authorized. Invoices should be sent to the Point of Contact (POC) at the Embassy and emailed to U.S. Embassy Lisbon invoicelisbon@state.gov.

mailto:invoicelisbon@state.gov

All invoices must be exempt from VAT and IA; a VAT and IA exemption will be provided by the Government.

For an invoice to be considered valid, it must include the following information:

a. Purchase Order Number.

b. Description of the vehicle, serial number, color, quantity, and total price.

c. Banking details, including the Bank Name, Branch Name, Account Number, and

IBAN.

The U.S. Government will review the invoice within 7 calendar days of receipt and will either return it as improper or proceed with payment processing.

Please be advised that firms doing business with the United States Government need to be registered in the System for Award Management (SAM) www.sam.gov before the purchasing contract is awarded or within 30 days after contract award, or at least three days before submitting the first invoice, whichever occurs first. If you require any additional information, please contact the U. S Embassy Procurement Section.

The following provisions and clause are included in reference to recent FAR 4.203 SAM changes:

FAR 52.204-7 paragraph (c)(1) - Offeror Identification

FAR clause 52.204-91, Contractor Identification.

Offers in English. All responsible business sources may submit an offer or ask questions using the following e-mail address: LisbonProcure@state.gov. Please include the RFQ number in the subject line of your email. Offer must be valid for a minimum of 90 days.

Jonathan Nwosu

Contracting Officer

04/09/2026 15:40 GMT

Nwosu, Jonathan (NwosuJ@state.gov) http://www.sam.gov/ mailto:LisbonProcure@state.gov