Attachment_1_SOW.docx

SCOPE OF WORK

WHITERIVER MEDICAL GAS CYLINDER SUPPLY WHITERIVER SERVICE UNIT

WHITERIVER, AZ

November 2017

A. Purpose

The Health and Human Services (HHS), Indian Health Service (IHS), Whiteriver PHS Indian Hospital (WRSU), located in Whiteriver, Arizona, has a requirement for medical gases delivery, pickup and rental services. Services include the delivery, transport, return rental of medical gas cylinders and the procurement of medical gases, and liquid nitrogen. Medical gas products will need to be readily available 12 hours per day 5 days per week 365 days per year which will require various delivery schedules depending on the need to prevent supply outages.

The Whiteriver Service Unit (WRSU) is located on the White Mountain Apache Reservation and serves the members of the community. WRSU consist of the main hospital and Specialty Service Building.

B. Scope

The acquisition of medical gases and liquid medical oxygen will provide a steady supply of medical gas to critical departments such as medical clinics, medical wards, the Operating Room, emergency departments, etc. for patient use. Medical gas products will be available in cylinder sizes E & H.

C. Requirements

The Contractor will coordinate with the COR weekly to establish weekly delivery requirements for the hospital. Orders may be placed via phone, fax, or email.

D. Contractor Requirements

1. Contractor will assign a Client Services Manager for the WRSU account. The contractor Client Service Manager will be available for any applicable initial medical gases safety training consultation for the WRSU Contracting Officer Representative (COR) and staff.

2. Contractor will provide a sales order at the point of delivery identifying at least but not limited to the service type, description, quantity, cost, unit of measure of products delivered and the sales order number, organization name, phone number, account number of receiving facility, the name or code of the delivery driver representing the contractor and the inventory quantity and description of all empty medical gas cylinders picked up at the point of delivery.

3. Contractor shall ensure sufficient quantities of products identified are readily available for next business day delivery if the order is placed within the vendor’s/contractor’s cut-off time of 1:00pm PST.

4. Contractor shall ensure all deliveries for medical gas cylinders and liquid nitrogen are made within the business hours of the Facilities Management Department Monday-Friday 8:00am-3:00pm.

5. Contractor shall ensure all safety guidelines are followed by the employee or representative of the contractor for medical gas distribution to ensure the safety of the contractor employee and the customer at all times.

6. Contactor will contact the WRSU Facilities Management department at 928-338-3586 before the delivery of all medical gas cylinders and liquid nitrogen.

7. Contractor will provide a monthly report of all cylinders presently on-hand or in-use at WRSU and the cylinder delivery/pick up inventory variance.

8. Contractor will notify the WRSU point of contact (POC) or COR associate of any changes within the control and changes out of the control of the contractor area of responsibility that can adversely affect WRSU’s inventory balances and use.

9. PAR Levels: The following PAR levels must be maintained in the warehouse storage.

The Contractor shall perform the work in accordance with all applicable Local, State and Federal regulations. If requested by the COR, the Contractor shall provide the COR with a copy of all applicable licenses and/or permits required by the State of Arizona for the performance this type of work.

The Contractor shall provide all equipment, including power, centrifuge, filters, etc. required to perform the scope of work outlined in this agreement.

E. Delivery

1. Delivery of medical gas contained in H-size and F-size cylinders are to be delivered between 9:00am – 2:00 pm Monday – Friday (excluding holidays) accompanied by a detailed vendor/contractor sales order identifying all products delivered with quantity and costs.

2. Delivery of liquid nitrogen, refill for 50 liter container when needed, is to be made every Monday or Friday of each week before 9:00am, except on federally recognized holidays which the delivery is expected to be made the next business day.

3. Contractor hours of operation at the below facility shall commence not earlier than 9:00 am and continue no later than 4:00pm, Monday through Friday (excluding federally recognized holidays) or as agreed upon between the COR and the Contractor. Federally recognized holidays can be found online at http://www.opm .gov/fedhol/index .asp

F. Period of Performance

Contract performance shall be for a base year commencing on date of contract award. If the Government exercises its option pursuant to FAR 52.217-9, “Option to Extend the Term of the Contract”, extension of services will be on the basis of the performance and availability of funds.

The Contractor shall provide a 1 month transition period due to large quantities of rental tanks.

G. Site Location

Whiteriver PHS Indian Hospital 400 W. Apache Drive Whiteriver, AZ 85941-0860

H. Price Schedule

The Offeror shall enter proposed pricing for the base year and option years. Totals for all years shall be listed and added together for a grand total.

This is a Firm-Fixed Price contract.

Contractor shall propose a detailed list of services and supplies to be purchased for this requirement using the attached Price Schedule (Attachment 2) Contractor shall also include a brochure with gas and tank selection and service specifications of the proposed services to be used for this requirement. Minimum Qualifications

1. Contractor shall have a minimum of 5 years of experience.

2. Contractor shall be certified and authorized to handle, transport and dispose of medical air, oxygen and other medical gases. Evidence of this certificate and/or licensure shall be provided to the Contracting Officer and COR and shall be maintained in an active and current status throughout the performance period. Evidence of renewals shall be provided to the Contracting Officer and COR upon request.

3. Certification and/or licensure shall include the following:

Evidence of motor carrier license as required by the Arizona Department of Transportation, applicable permits/certificates to transport medical, specialty and industrial gases.

I. Contractor Personnel

The Contractor personnel performing work under this agreement must possess the knowledge, skills and experience to perform all aspects of the delivery of Medical-Grade Gases in a safe and workmanlike manner.

WRSU retains the sole authority to determine the acceptability of any Contractor personnel to person any tasks that are required by the terms of the contract and to deny access to the site for just cause.

The Contractor shall provide Personal Safety Equipment for the Contractor's employees, where applicable. (i.e. hardhats, safety glasses, hearing protection, gloves, etc.)

J. HHS Green Purchasing Program

E.O. 13423 and E.O. 13514 require that federal agencies expand their waste prevention and recycling programs and implement affirmative procurement programs to procure environmentally preferable products and services.

K. Wage Determinations

No contractor or subcontractor holding a service contract for any dollar amount shall pay any of its employees working on the contract less than the minimum wage specified in section 6(a)(1) of the Fair Labor Standards Act (29 U.S.C. 206).

The Department of Labor, Wage and Hour Division has issued a Wage Determination for Laborers to be employed under this purchase order. Wage Determination No.2015-5477 (Revision #6, dated 01/10/2018) is incorporated into this purchase order pursuant to Federal Acquisition Regulation (FAR) 22.1108-2. (Refer to Attachment 3).

In addition, to paying employees appropriate hourly wages the contractor is responsible for fringe benefits applicable to all classes of service employees engaged in purchase order performance. Fringe benefits are not included in the hourly wages.

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