SCOPE_OF_WORK_biohazard_waste.pdf

SCOPE OF WORK

IHS-Hopi Health Care Center (HHCC)

Biohazardous Waste Disposal Service Contract 11 Jan 2016

GENERAL:

The Hopi Health Care Center (HHCC) is located on the Hopi Reservation in Polacca, AZ and serves approximately 7,000 people from the Hopi and Navajo Tribes. It is a 97,000 sq ft building and has been accredited by The Joint Commission. This scope of work (SOW) is for the removal of biohazardous and other miscellaneous wastes for one year plus four optional years. Each year, the Government will have the opportunity to award an additional option year based on the previous years past performance.

SCOPE:

On an annual basis, the HHCC generates approximately 12-15,000 lb/yr of biohazard waste that also includes traces of chemotherapy, pharmaceutical, needles, urine, and all other bio-wastes.

All of the HHCC waste is generated from several departments including short stay (4-bed), OB (4-bed), ED, OPD, radiology, and pharmacy. In this document, the term “waste” will be used to indicate all of these types of wastes combined.

The HHCC uses small, biohazard waste containers (see photos below) that are placed throughout the facility. On a daily basis, the HHCC staff collects and removes the waste from the interior of the facility and it is placed in a fenced-in, covered staging area located on the exterior of the facility.

Contractor shall provide 25, 44-gallon, containers for the waste to be stored in until a pickup is made. Biohazard symbols shall be found on each of the containers. The containers shall have lids and be stackable up to two-high.

Contractor shall perform a pick-up of the waste at least every 14 days and remove it from the property.

Contractor shall provide all labor, materials, and equipment necessary for the proper handling of the waste. All handling, transportation and disposal of such wastes shall be in accordance with RCRA, EPA, DOE and any applicable city, state and Tribal regulations. These wastes may be placed in a sanitary landfill and rendered non-infectious by incineration, steam sterilization, disinfection, or other approved method.

A HHCC scale is available, in the staging area, and the contractor may use this scale to weigh the waste during pick-up. If the contractor chooses to bring their own scale, the scale must show that it has been calibrated within the last 180 days. Waste measured by volume, rather than by weight, is also acceptable.

At the end of each pickup, contractor shall provide to the housekeeping supervisor, the facility manager, or his/her designee, dated written documentation that includes the total weight of waste for pick-up and transport.

Contractor shall also provide 100 laminated placards as shown below. These placards are placed on the biohazard containers to help train staff of proper waste procedures (see photos below).

Example of an existing facility container with laminated placard.

Existing staging area for biohazardous waste

Contractor provided storage containers in staging area

Pharmaceutical Waste For pharmaceutical waste, provide four, 12-gallon containers for non-hazardous pharmaceutical waste and three, 2-gallon containers for hazardous pharmaceutical waste. The containers shall be designed for pharmaceutical use. It is estimated that the pharmacy generates up to 25 gallons of hazardous pharmaceutical waste each year and 20 gallons of non-hazardous pharmaceutical waste on a monthly basis. See attached schedule of forumulary.

PRICING

A fixed rate shall be inclusive of all other fees including travel expenses, all city, state, federal, and local taxes and miscellaneous costs associated with the provision of services. There is no provision for overtime pay.

Contractor shall be paid only for actual services performed under the terms of the contract at a fixed rate.

Award shall be based on price that is most advantageous to the government.

CONTRACTOR QUALIFICATIONS

The contractor must utilize an EPA certified landfill and shall provide to the contracting officer the name and address of the landfill to be utilized.

In addition, the contractor shall be in strict conformance with the resource conservation and recovery act (RCRA) by utilizing only RCRA approved landfills for disposition of solid waste materials under this contract.

Contractor shall prepare and provide all copies of all required documents (i.e. documents and licensures) to the project officer prior to services being rendered. This is to ensure compliance with all applicable federal, state, local and Tribal regulations. Manifestation documentation shall also be provided on a monthly basis to the project officer.

PERIOD OF PERFORMANCE:

This service contract is for one year plus four optional years. Each year, the Government will have the opportunity to award, or cancel, an additional option year based on the previous years past performance.

CONTRACTOR MINIMUM QUALIFICATIONS:

The contractor shall be certified and licensed in the work that he/she intends to perform under this contract.

POINTS OF CONTACT:

The designated point of contact (POC) is Mr. Richard Stephens P.E., Facility Manager.

Contact number: 928-737-6030. Alternate POC is Zondra Mahle, housekeeping supervisor: 928-737-6070. The POCs do not have the authority to change or alter the order amount, terms, and conditions.

SCHEDULE:

Normal hours of operation at the Hopi Health Care Center shall is from8 a.m.–5 p.m., Monday through Friday (excluding federally recognized holidays). Waste can be picked up anytime during this time.

INVOICE SUBMISSION:

Submit a properly prepared original invoice to the address listed below. Improperly prepared invoices shall be returned to the Contractor resulting in delayed payment.

Phoenix Area Indian Health Service Attn: Finance Two Renaissance Square 40 North Central Avenue Phoenix, AZ 85004

A courtesy copy of the invoice shall be submitted to the Facility Management Department to initiate a Receiving Report:

Hopi Health Care Center Attn: Facilities Management P.O. Box 4000, HWY 264, MP 388 Polacca, AZ 86042

As a minimum, a properly prepared invoice shall include:

- Invoice date;

- Purchase Order Number and Contract Line Item Number (CLIN);

- Contractor name, address, telephone number;

- Contractor's tax identification number (TIN):

- Description of rentals provided;

- Unit of Measure, Unit price and extended total.

Method of Payment:

1. Payment shall be made in ARREARS.

2. Upon receipt of Contractor’s properly prepared invoice, the Point of

Contact (POR) or Facility Manager is responsible for certifying the invoice for acceptance of services and forwarding the documentation to HHCC Receiving Agent for processing of receiving report and submission to Phoenix Area Finance Office.

3. Electronic Funds Transfer (EFT) shall be utilized as method for processing payment.