Statement_of_Work-Rug-DustMop-LB.docx

Rug and Dust Mop Services for IHS Lower Brule Service Unit Statement of Work Period of Performance: 10/24/2016-10/23 /2017 with three option years

INTRODUCTION:

The Indian Health Service Lower Brule Service Unit in Lower Brule, South Dakota is seeking a contractor to provide matting and dust mops for the Indian Health Service Lower Brule Service Unit.

SCOPE OF WORK:

1. Contractor shall provide all equipment, supplies and materials for this contract as listed in item #8 below.

2. Contractor shall replace all rugs and mops with clean rugs and mops of the same size, design, price and quality Bi-weekly in the Indian Health Service Lower Brule Service Unit. The interval between replacement of rugs and mops shall not exceed 14 days and will be no more than twice per Month. If a rug or mop can't be replaced within this time frame due to availability, a substitute of the same size, quality and price maybe used but will revert back to the original style on the next rotation.

3. Contractor shall bid on a Piece Rate, the Government will only be charged for rugs and dust mops that the vendor provides weekly.

4. Contractor will figure in and disclose all hidden costs on their bid.

5. Contractor shall comply with all Federal, State, Tribal rules and regulations, i.e. licenses, taxes, etc.

6. All work shall be accomplished in a professional manner. Facilities will be occupied and may have children about. Contractor shall be attentive to occupant's activities to ensure safety at all times.

7. The Housekeeping Supervisor, his/her designee shall monitor all work and distribution of rugs and dust mops to ensure the completion of work and distribution of materials is accurate as stated on the Invoice or contractor materials count.

8. The Contractor shall provide (1) Dust Mop and (14) rugs of various sizes, lengths and widths.

Qty Sizes/Design

1 30" Dust Mop 11 3x5 Blueberry 2 3x10 Blueberry 1 4x6 Blueberry

Qualifications:

1. The quality of rug must be rated high or medium high grade in the Texture Retention Rating Scales or should have at least a medium score by the Carpet and Rug Institute standards or equivalent quality standard. Due to heavy commercial foot traffic all rugs must be of the best and highest integrity and quality of industry standards.

GUIDANCE:

The Contractor shall submit a signed and approved Invoice to request payment on at least a monthly basis.

a) The Contractor shall submit an original Invoice to: ATTN: Accounts Payable Great Plains Area Indian Health Service Division of Financial Management 115 4th Avenue Southeast Room 309 Federal Building Aberdeen, SD 57401

b) The Contractor shall include the following information on each Invoice in accordance with the Prompt Payment Act (5 CFR Part 1315.9 (b)):

1. Contractor's name

2. Invoice number and date

3. Entire award number or other authorization number for delivery of goods or service:

4. Description (including dates of service), price and quantity of goods and services rendered:

5. Shipping and payment terms:

6. DUNS number and Taxpayer Identifying Number (TIN): and

7. Contact name (where applicable), title and telephone number: Payment shall be made by the:

Great Plains Area Indian Health Service Division of Financial Management 1154th Avenue Southeast Room 309 Federal Building Aberdeen, SD 57401 The Government reserves the right to accept or reject services if the level of work is unsatisfactory.