Leadership Course_Request for Quote-revised.docx

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

27 January 2020

Subject: Request for Quote (RFQ) 15F06720Q0000058

The Federal Bureau of Investigation (FBI), requests your quote for an Organizational Leadership Course for the Hostage Rescue Team (HRT), Critical Incident Response Group (CIRG).

The government intends to award a Firm Fixed (FFP), Veteran-Owned, Small Business Set-Aside, Blanket Purchase Agreement (BPA) for the duration of one (1) year base period and four (4) twelve (12) month option periods.

This is a solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and 13 as supplemented with additional information included in this request.

Your quote is being requested and a written solicitation will not be issued. The NAICS code is 611699, All Other Miscellaneous Schools and Instruction, Size standard is $11,000,000. This RFQ incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2020-04, effective January 15, 2020. The RFQ number is 15F06720Q0000058 and shall be referenced on your quote.

Schedule of Events

The following Schedule of Events is included for your guidance. Although every effort will be made to strictly adhere to this schedule, the FBI reserves the right to change these dates as necessary.

Event Date

· Release of RFQ…………………….…………....……….…...........Monday, January 27, 2020

· Questions due from Industry…………………....Thursday, January 30, 2020, 10:00 a.m. EDT

· Responses due from Government………………..Monday, February 03, 2020, 2:00 p.m. EDT

· Quote Due…………………………………….....Monday, February 10, 2020, 2:00 p.m., EDT

· Anticipated Award date (*estimated)………..……………………Monday, February 24, 2020

Sincerely,

SF-1449

1.0 Introduction

1.1 Background

In 1983, as the threat of international terrorism continued to rise globally, the United States Attorney General commissioned the creation of a new counter - terrorism unit -- the Hostage Rescue Team (HRT) within the Federal Bureau of Investigation (FBI). HRT was tasked to provide the same level of capability domestically that Special Mission Units rendered abroad. Despite its name, HRT's mandate extends far beyond rescuing hostages. The unit is charged with executing the full spectrum of national counter - terrorism operations including, but not limited to, Tactical Radiological & Nuclear Search Operations, Tactical Surveillance and Interdiction, Aviation and Maritime Counter - Terrorism response, and high - risk arrests.

HRT is the Nation's only full - time domestic counter - terrorism unit, and is based at the FBI Academy in Quantico, Virginia. The team is part of the Tactical Section of the Critical Incident Response Group (CIRG). The team has the enhanced manpower, training, and resources to confront the most complex threats. HRT deploys operationally in support of FBI field divisions and performs diverse law enforcement (LE) functions - in all environments and under a variety of conditions. The HRT has deployed on more than 900 occasions in support of FBI investigations at home and abroad. As part of the FBI's contribution to the Federal Government's Overseas Contingency Operation, HRT elements have deployed to Iraq, Afghanistan, and other hostile countries to provide force protection to FBI personnel, conduct sensitive site exploitations and to engage in intelligence gathering activities.

2.0 Scope

The purpose of this contract is to provide a one - week professional development course for CIRG leaders so that they can better perform their duties by placing them in a realistic learning environment. This training would provide opportunities for the CIRG leaders to expand the skill sets necessary to further the FBI’s mission by coordinating and collaborating with partners facing similar challenges.

3.0 Objectives

With experience gained from this course, the CIRG will be able to develop future leaders who have the expertise to navigate complex environments that CIRG routinely operates in. The learning objectives are as follows: 1) find ways to maintain high - performance teams in the face of ongoing adversity; 2) learn to share effective practices; 3) learn to create opportunities for crosstalk among a diverse group of FBI divisions and other government agencies; and 4) learn to provide authoritative guidance. This training will also help CIRG to innovate in the area of learning, leading change and professional development. Overall, the training shall support the growth and development of leaders across the CIRG and promote innovation and collaboration across the FBI in all of CIRGs critical programs.

4.0 Requirements

CIRG leaders are required to operate in small teams during critical incidents that require precise and timely decision making and the ability to perform at a very high level under extreme circumstances. This training and professional development course shall support collaboration with other FBI divisions that CIRG supports on a daily basis.

The Contractor’s instructor shall provide detailed instruction that is relevant to the development of CIRG leaders to improve their individual skills in leading, collaborating and training these high performing teams.

The Contractor’s instructor shall also provide a collaborative learning environment in which leaders from other divisions that CIRG supports can participate in the course.

The Contractor’s instructor shall have the operational expertise in CIRG - type activities to facilitate meaningful interactions between participants based on their own experience and research to further everyone’s objectives.

The Contractor’s instructor shall have extensive experience instructing counter - terrorism organizations within DOD that the CIRG works with on a regular basis.

4.1 Task Descriptions

The Contractor’s instructor shall provide facilitated instruction to up to twelve (12) FBI personnel for forty (40) hours in a five (5) consecutive day calendar week (Monday – Friday) session over a range of topics related to learning, authentic leadership, and leading change in high performing units CIRG – type units in order to better prepare CIRG leaders to navigate complex environments while maintaining high - performance capabilities in the face of ongoing adversity.

The Contractor’s instructor shall provide instruction that facilitates collaboration between like - minded units and divisions from within the FBI.

The Contractor’s instructor shall have access to and have established relationships with HRT’s military and civilian counterparts in order to facilitate the collaboration among these partners during courses of instruction.

The Contractor’s instructor shall provide a course of forty (40) hours of instruction that covers the following areas:

· Principles of authentic leadership and becoming self - aware as an individual in order to develop course participants who in turn can engender similar characteristics in those that they are leading;

· Insight into an organizational culture model to study the CIRG and get to a deeper understanding of the norms and underlying beliefs that drive how it operates; and

· A foundation for identifying areas that CIRG leaders can innovate and collaborate across the FBI and the United States Government (USG) that could make the organization even more effective, especially given the volatile, uncertain, complex, ambiguous world that the CIRG operates in.

5.0 Instructor Qualifications

The Contractor’s instructor shall hold a PhD from an accredited institution with a background in research involving leadership and management. In addition to the academic credentials, the Contractor’s instructor shall possess actual operational leadership experience in the military, LE and / or comparable organizations. The Contractor’s instructor shall have perspective and understanding on the tight knit cultures that exist in similar organizations to CIRG. The Contractor’s instructor shall also have extensive experience training special operations leaders that are leading high performing mission critical teams similar to those found in CIRG.

The Contractor’s instructor shall have access and established relationships with other specialized units from the United States Military, Other Government Agencies (OGAs), specialized private sector companies and organizations that share mission sets and complex challenges with CIRG.

6.0 Contract Type

This is a single award, Blanket Purchase Agreement (BPA). The BPA total dollar ceiling amount is $490,000. This BPA includes provisions for ordering services and deliverables at firm fixed prices during the period of performance.

7.0 Place of Performance

The primary place of performance will be within the National Capital Region (NCR) that includes the FBI Academy in Quantico, Virginia. The logistics involved with securing a specific venue for a specific training session will be the responsibility of the FBI.

8.0 Period of Performance

The period of performance for this effort will be as follows:

9.0 Deliverables

The Contractor shall provide typical classroom instruction materials to all attendees (e.g. PowerPoint slides) and a graduation certificate suitable for framing.

10.0 Government Furnished Equipment or Information

Besides access to a typical classroom environment with access to a projector and copier, there will be no Government furnished equipment or information sharing.

11.0 Security Requirements

The Contractor’s instructor will be provided escorted access to the training venue.

12.0 Contracting Officer Representative

The Contracting Officer’s Representative (COR) will be identified via letter of COR delegation authority issued by the Contracting Officer (CO) for this contract. The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, filling in details or otherwise furnishing information necessary to accomplish the SOW; evaluating performance; and certifying all invoices / vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter / change contractual obligations or the SOW, the CO will issue such changes.

12.1 Contracting Officer

The CO is the appointed authority to bind the Government to the extent of the authority delegated. Direction that will modify the scope, schedule, terms and conditions, funding, or any other action that may modify the agreement as originally entered into with the Government must be given only by the CO.

This contract will be administered by:

Name: Shayla S. Cooper Title: Contracting Officer Unit: Professional Services Acquisition Unit Address: 935 Pennsylvania Avenue, NW, Washington, D.C., 20535 Phone: 202-324-7751 E-mail: sscooper@fbi.gov

13.0 Travel

All travel – related reimbursement to/within/from the NCR is included within the Firm Fixed Price for a training session. As such, no other travel reimbursement is authorized under this contract.

14.0 Invoicing and Payment

14.1 Monthly Invoicing

The Contractor shall submit a monthly invoice to the COR for work performed on behalf of the Contractor. Invoices shall be submitted by the 10th day of each month for work covering the previous month. The invoices should reflect the actual training, provided by the Contractor during the previous month.

14.2 Invoice Submission

Invoices on behalf of the Contractor shall be submitted electronically to:

Contracting Officer Representative (COR): TBD Central_invoices@fbi.gov

15.0 Invoicing Procedures

Invoices shall be submitted to the FBI’s central invoicing system via e-mail at central_invoices@fbi.gov. The invoice submission shall note the names of the designated COR, and CO. A copy of the invoice shall also be emailed to the CO.

A proper invoice shall include the following information:

· Name and address of the Contractor

· Invoice date and invoice number. Invoice numbering should begin at 01 and be consecutively numbered thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

· Contract number, Task Order number, contract line item number and, if applicable, an order number

· Description, quantity, unit of measure, unit price and extended price of the items delivered

· Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped Government bill of lading

· Terms of any discount for prompt payment offered

· Name and address of official to whom payment is to be sent

· Name, title, and phone number of the person to notify in event of defective invoice

· Electronic Funds Transfer (ETF) banking information

· Contractor’s First/Last Name, Number of Hours, Labor Category, Total number of hours (items can be in any order), Cumulative Number of Hours to date

· Taxpayer Identification Number (TIN). (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract) The Contractor shall include this information on each and every invoice when invoicing for full or partial services performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. (Resubmission of a PROPER invoice(s) will be required).

Payment will be made by the FBI’s Commercial Payment Unit in accordance with the Prompt Payment Act, FAR clause 52.232-25 (OCT 2003) upon the COR’s (or designee) certification of receipt of services and the CO final authorization for payment.

16.0 Incumbent

There is no incumbent for this requirement.

17.0 Basis for Award

The Government will award a single contract resulting from this solicitation to the responsible Offeror whose quote, conforming to the solicitation, will provide the best overall value to satisfy the Government’s needs. The Government reserves the right to award to multiple vendors.

18.0 Contract Clauses

5 2.212-1 Instructions to Offerors – Commercial Items (Oct 2018)

Add to (b) Submission of Offers:

Quotes are due Monday, February 10, 2020, at 2:00 p.m., EDT, and shall be clearly marked RFQ 15F06720Q0000058. Offerors are required to submit quotes using the pricing schedule, SF-1449, Attachment I.

Quotations shall consist of a cover letter and the following three volumes/sections of information to be submitted according to the following number of volumes and format:

Cover Letter to identify the following:

1. RFQ Number and Title

2. Name and address of the Company

3. Point of Contact Names, Phone Numbers, Email Addresses

4. Tax ID, DUNS and Business Size

Volume I – Technical/Staffing Plan Volume II – Past Performance Volume III – Price Quotes shall be submitted via email only to Senior Acquisition Specialist, Miss Tammy T. Miller at ttmiller@fbi.gov.

· Electronic submissions must be compatible with Microsoft Word 2007 and shall be in 12-point Times New Roman font or equivalently sized print, if printed by the Government.

· Contractor is required to submit quote using the Pricing Schedule, Attachment I.

· Late submissions will NOT be considered for evaluation.

Volume I – Technical/Staffing Plan: is limited to ten (10) pages including the cover page. This volume should describe a clear understanding of the requirements by providing a narrative of the Offeror’s approach to meeting the requirements described in Sections 4.0 and 5.0 of the Technical/Staffing Plan to include supporting documents. The Offeror shall submit a maximum three (3) page resume that clearly identifies its qualifications to perform the requirements in 4.0 and 5.0 and shall identify the POC for all supported agencies so that the Government can verify the information in the resume.

The ten (10) page limit includes any cover page and Technical/Staffing plan narrative. A resume shall be provided for each of the personnel requested in Sections 4.0 and 5.0. Volume 1 shall not address any price information.

Volume II – Past Performance: is limited to five (5) pages per project, including the cover page describing Past Performance. The Offeror shall submit Past Performance for two relevant projects including the following:

· Contract Number

· Price

· Name of contracting Agency

· Contracting Officer

· Contracting Officer’s e-mail address

· Description of Project/Requirement

Volume III – Price: shall include the price quote for the base year and four option periods. It has a three (3) page limitation. The number of classes required per year will fluctuate due to demand. Offeror’s pricing shall reflect the change in pricing as the number of classes increases. The Government reserves the right to award on initial quotes. Offerors shall submit their best candidates and pricing in the initial quote. The Government reserves the right to pursue additional discounts by requesting a Best and Final Offer (BAFO).

Each quotation shall provide full, accurate, and complete information in order to facilitate a thorough and timely evaluation. Quotations that fail to provide full, accurate and complete information may be deemed non-responsive.

52.212- 2 Evaluation – Commercial Items (Oct 2014) The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforms to the solicitation’s requirement and is deemed to be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

· Technical/Staffing Plan

· Past Performance

· Price

Award of this contract will be made on a competitive best value basis, using “tradeoff” among price and non-price factors. Technical/Staffing Plan and Past Performance will be evaluated using the methodology of adjectival rating. Price will be evaluated for completeness, reasonableness and accuracy of quoted prices. All Non-price factors are more important than the Price.

Technical/Staffing Plan

The Offeror shall demonstrate a clear understanding of the Government’s requirements and their Technical/Staffing Plan approach to accomplishing the requirements in Section 4.0 and 5.0. In addition, a resume shall be provided for each of the personnel requested in Section 4.0 and 5.0. The resume submissions has a 3 page limit and must clearly demonstrate how the individuals meet, or exceed, the minimum qualifications. Offeror shall be evaluated in accordance with the Rating Methodology Table (page 12).

Past Performance

Offeror will be evaluated on the criteria listed the Rating Methodology table. Offeror shall submit adequate supporting documentation for the relevant projects to support the Offeror’s responses. Past Performance will be assessed by evaluating the Offeror’s past performance as a prime or subcontractor in providing contractor support on projects of similar size and scope.

Evaluation will be based on information provided in the quote and any information supplied by the Offeror concerning problems encountered on identified contracts and corrective action taken.

Evaluation will focus on the areas of quality of services, timeliness of performance, price/cost control and customer satisfaction.

The Government will not evaluate past performance information deemed to be irrelevant. Examples of irrelevant past performance information include:

1. Projects for which the primary purpose had no or little relation in terms of size and scope to the services sought in the solicitation; or

2. Projects completed more than five (5) years ago

In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror will be given a neutral rating for Past Performance.

Price

Offeror pricing for the base year shall be inserted in the SF-1449, for evaluation. Price will be evaluated for completeness, reasonableness, and accuracy of proposal prices. Price will also be evaluated by utilizing price analysis to determine fair and reasonableness. Although non-price factors are more important than price, as non-price factors become more equal, price becomes more important, and may be the deciding factor for award. Offerors that do not propose all of the line items for the base period will not be eligible for an award.

ADJECTIVAL

RATING

QUALITY EVALUATION DESCRIPTION

Exceptional [Blue] Quotation exceeds requirements and indicates an exceptional approach and understanding of the requirements. Risk of unsuccessful performance is very low. Strengths far outweigh any weaknesses. No deficiencies or significant weakness exist.

Acceptable [Green] Quotation meets requirements and indicates an adequate approach and understanding of the requirements. Risk of unsuccessful performance is no worse than moderate. No deficiencies noted and strengths outbalance any significant weaknesses or weaknesses that exist.

Marginal [Yellow] Quotation does not clearly meet requirements and has not demonstrated an adequate understanding of the requirements. Risk of unsuccessful performance is high. Significant weaknesses identified. Other weaknesses are not offset by strengths. Any deficiencies present are easily correctible.

Unacceptable [Red] Quotation does not meet requirements and contains one or more deficiencies. Quotation is not awardable.

Neutral [White] No relevant performance record is available or the quoter’s performance record is so sparse that no meaningful rating can be reasonably assigned. This is only relevant to Past Performance Rating evaluation.

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