RFQ15F06720Q0000053.docx

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

Request For Quotation 15F06720Q0000053

Date: 01/07/2021

Solicitation #: RFQ NO. 15F06720Q0000053

The Federal Bureau of Investigation (FBI) Procurement Section is issuing this Request for Quotation (RFQ) to solicit authorized manufacturer and resellers of Rofin, LLC. All resellers must provide a authorized distributor letter for this brand name products. The purpose of this RFQ is to establish a one-time Purchase Order to acquire Two (2) Rofin, part number: A-FL2KIT - Flare Plus 2V 8 Head Kit.

Contractors interested in competing for this effort may participate by submitting quotes in accordance with the procedures set forth in this RFQ.

Brand Name only: The Buyer is allowing all Autohorized Vendors and Manufacturer to submit bids for the items, provided the items meet all of the salient physical, functional, or performance characteristics specified by this solicitation. All Autohorized Vendors or Manufacturer MUST enter exactly what they are bidding (including make, model and description) into the blank description field in order for the bid to be considered. The Buyer will evaluate items on the basis of information furnished by the Seller or identified in the bid and reasonably available to the Buyer. The Buyer is not responsible for locating or obtaining any information not identified in the Bid.

Quotes Must Be Submitted No Later Than: January 12, 2020 17:00pm CDT

Email to: cahamilton1@fbi.gov

RFQ NO. 15F06720Q0000053 ROFIN, LLC. Flare Plus 2V-8 Head

General Information

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This quote is being requested in a written solicitation. No partial quotes will be considered. No partial awards will be made.

The North American Industrial Classification System (NAICS) code for this requirement is 453998 – All other miscellaneous Store Retailers; the size standard is 500 employees. The resultant contract is intended to be awarded as a one-time, firm-fixed price, Purchase Order. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-03. This requirement will be awarded on an all or none basis as a commercial item under the procedures at FAR Parts 12 and 13.

Requested Products

The Federal Bureau of Investigation (FBI) requests pricing for the brand name products listed below. The brand name listed are Rofin, LLC. If vendor is providing an product, the item must contain all technical specifications included. A Brand Name Justification will be made available upon request If these descriptive(s) are not included in the submitted quote, the quote shall be considered “unresponsive”.

Supplies or Services

The Federal Bureau of Investigation (FBI) requests open market pricing for the brand name products listed below, no substitutes. Shipping cost (within CONUS) is to be included in the vendor's pricing.

Line Item

Part Number Qty

(EA)

ROFIN LLC.

A-FL2KIT -

Flare Plus 2V 8 Head Kit.

ROFIN Flare Plus2 Forensic Light Source must contained: Pelican case w/built in charger; 365nm UV LED Head & Battery; 415 nm Purple LED Head & Battery; 450nm Blue LED Head & Battery; 505nm Cyan LED Head & Battery; 530nm Green LED Head & Battery; 545nm Green LED Head & Battery; 620nm Red LED Head & Battery; 400-700nm White LED Head & Battery; Beam Shaping Filter (5°, 20°, 50° and 60° x 1°); Red, Yellow, UV and Orange Goggles; Ball Mount; Auto Charger; Power Cable.

FBI TEDAC

ATTN: SHELLEY SINE

4940 FOWLER RD

HUNTSVILLE, AL 35898

ROFIN, LLC.

SHIPPING

FREIGHT CHARGE

FBI TEDAC

ATTN: SHELLEY SINE

RFQ NO. 15F06720Q0000053 ROFIN, LLC. Flare Plus 2V-8 Head

Shipping Requirement

All deliveries under this order shall be FOB destination.

Delivery Requirement

All items shall be delivered to:

FBI TEDAC

ATTN: SHELLEY SINE

Quotation Requirements

· New products only shall be accepted for this procurement.

· Please indicate Open Market items and GSA Schedule Items.

· Quote shall be firm fixed price.

· Offers shall be valid for 60 calendar days after submission.

· All vendors shall have an Active DUNS number in beta.SAM.gov.

Please include in your quote: pricing and product description for each line item listed above.

Quotes may be sent via your company's standard quotation form but must include the following information: Tax ID #, DUNS#, Point of Contact with email and telephone information.

Submission of Quotations

Quotations/offers and any accompanying information shall be submitted via email to the attention of Christopher Hamilton, Contracting Officer, at cahamilton1@fbi.gov, no later than Tuesday, January 12, 2020 at 17:00pm CDT. Quotations/offers sent via other means (i.e. telephone call, facsimile transmission, etc.) will not be considered.

Invoice Requirements

The Contractor shall submit an original itemized invoice directly to central_invoices@fbi.gov.

To constitute a proper invoice, each invoice shall be annotated with the following information:

1. Name of vendor;

1. Invoice date;

1. Government contract number, or authorization for delivery of goods or services;

1. Vendor invoice number, account number, and/or any other identifying number agreed to by the contract;

1. Description (including, for example, contract line/sub line number), price, and quantity of goods and services rendered;

1. Taxpayer Identification Number (TIN);

1. Banking information necessary to facilitate an electronic funds transfer (EFT) payment;

1. Contact name (where practicable), title and telephone number;

Effective April 1, 2016, all commercial invoices shall be submitted via the following new process:

The invoice should be attached to an email, and sent to the following address: central_invoices@fbi.gov.

It is imperative that the invoice contains current and accurate contract information (as requested above), otherwise risks being rejected.

Upon receipt of the invoice, a confirmation email will be sent back to the sending email address. At this point, the invoice is considered received, and will begin processing through the FBI’s internal payment system.

Please note, invoices received before 5pm EST (Monday-Friday) will be considered “received” that business day. Any invoice received after 5pm EST will be considered “received” and will be entered into the invoice system on the following day.

Provisions and Clauses

The selected offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

FAR 52.212-1 Instruction to Offerors-Commercial Items

FAR 52.212-3 Offeror Representations and Certifications-Commercial Items-the selected offeror must submit a completed copy of the listed representations and certifications

FAR 52.212-4 Contract Terms and Conditions-Commercial Items

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.204-10, 52.209-6, 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.222-26, 52.222-35, 52.222-36, 52.222-40, 52.222-50,52.223-18, 52.225-13 and 52.232-33.

RFQ NO. 15F06720Q0000300 ROFIN, LLC. Flare Plus 2V-8 Head

FAR 52.233-4 Applicable Law for Breach of Contract Claim

FAR 52.243-1 Changes – Fixed Price

FAR 52.244-6 Subcontracts for Commercial Items

The full text of the referenced FAR clauses may be accessed electronically at https://www.acguisition.gov/far/.

5.1 Access to Federal Bureau of Investigation (FBI) Locations:

e-QIP - Contract Security Requirements from Acquisition Security Unit (ASU), Procurement Section Directive (PSD): 09-22.18

Performance under this contract may require access to FBI locations to provide some service, product, or perform some other official function of interest to the FBI. Requirements, as identified below, to include approval by the FBI's Security Division, must be satisfied prior to access. Contractors who will require escorted access, to include short-term, intermittent, or infrequent access, to an FBI facility must complete an "Access of Non-FBI Personnel to FBI Facilities, Background Data Information Form," (FD 816), a "Privacy Act of 1974 Acknowledgment Form" (FD 484) and two Fingerprint Cards (FD 258).

Completed forms should be provided to the assigned Contracting Officer's Technical Representative (COTR) at least 10 days prior to required access. Individuals requiring unescorted access to an FBI facility must complete the Standard Form 86 (SF-86), Questionnaire for National Security Positions, using the Office of Personnel Management’s Electronic Questionnaires for Investigations Processing (e-QIP) and provide two Fingerprint Cards (FD 258). e-QIP is a secure website that can be accessed from any computer system which has an Internet connection. Only the signed release forms and FD 258 will need to be mailed to the identified Chief Security Officer, the SF-86 itself will be transmitted to the FBI electronically. To complete the SF-86 using e-QIP, the individual requiring unescorted access to the FBI facility must contact (insert Chief Security Officer, Division, and telephone number) in order to be initiated into e-QIP. Once this action has been accomplished, the individual should be able to access e-QIP at the following link in order to initiate and complete the electronic process: http://www.opm.gov/e-qip/browser-check.asp.

Thoroughly read and follow the instructions for completing the SF-86. NOTE: To fully address suitability/security issues, the FBI requires individuals to provide responses to questions on the SF-86 for the last ten years. Failure to complete the application as instructed may lead to significant delays in processing the required investigation and approval for unescorted access. Upon logging onto e-QIP, there will be a prompt to answer three “Golden” security questions to establish the user account. After completing the electronic SF-86, please print and sign the (1) Certification Form (CER) - Certify Completeness and Accuracy of your Investigation Request; (2) Medical Release Form (MEL) - Authorization for Release of Medical Information; and (3) Release Form (REL) - Authorization for Release of Information. In addition to these SF 86 release forms, the completion of a Non-Personnel Consent to Release Information (FD-979a), the United States Department of Justice Disclosure and Authorization Pertaining to Consumer Reports (DOJ 555) are required. Annotation of the assigned e-QIP Investigation Request Number on the upper right corner of each document transmitted to the identified Chief Security Officer is required for coordination with the electronic transmission and to facilitate the investigative process.

The e-QIP Investigation Request Number, automatically generated by e-QIP, is located on both the header and footer of the signature forms. These release forms (five total) and FD 258 should be mailed via Federal Express or UPS Express mail directly to the following address: (insert name and address of Chief Security Officer). The use of regular U.S. mail channels may cause significant delays in processing the unescorted access request. Upon completion of processing the facility access request, the individual will be required to execute a non-disclosure agreement suitable for their approved access.

Corporate Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability - (DEVIATION 2015-02) (March 2015)

(a) None of the funds made available by the Department's current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation –

(1) convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

(2) that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By submitting a response to this solicitation, the offeror represents that, as of the date of this offer –

(1) the offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 months; and,

(2) the offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud, and Abuse - Solicitation - (DEVIATION 2015-02) (March 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant, or cooperative agreement with an entity that requires employees or contractors of such entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

System for Award Management (SAM) Requirement

Please ensure your firm is registered in System for Award Management (SAM) – All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts. The FBI utilizes a financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information. Please ensure that your company's SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

Evaluation Factors

Award shall be made to the offeror whose quotation, conforming to this solicitation, is determined to be Lowest Price Technically Acceptable.

Point of Contact

The Contracting Officer:

Christopher Hamilton National Acquisition Programs Unit (NAPU) Finance & Facilities Division, Procurement Section Cahamilton1@fbi.gov

Thank you for your interest!

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