J A-PCRefresh.pdf

Control # SWL-15-06

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity: The U.S. Army Corps of Engineers, Little Rock District, Contracting Division, is the procuring activity for this action.

2. Description of Action: This justification and approval (J&A) is to procure brand name Dell IT, personal, computer equipment, and manufacturer’s warranties, in accordance with the approved hardware and software standards, established at the USACE Enterprise level. The cost estimated for the equipment is $387,975.00, and Revolving Funds are being used to purchase the PC equipment.

3. Description of Supplies/Services: The required Dell equipment and warranty is estimated at $387,975.00. All model specifications are included in Appendix A, Dell Brand Name Detailed Equipment Requirement. The required equipment and warranty includes:

3.1 Model: Dell Latitude E6540; Quantity=92

3.2 Model: Dell Latitude E7240; Quantity=15

3.3 Model: Dell Latitude E7440; Quantity=6

3.4 Model: Dell Optiplex 9020; Quantity=4

3.5 Model: Dell Precision M4800; Quantity=39

3.6 Model: Dell Precision M6800; Quantity=9

3.7 Model: Dell Precision T1700; Quantity=1

3.8 Model: Dell Precision T5610; Quantity=9

3.9 Model: E-port Plus Port Replicator, Dell #331-7947, Mfg #T0J21; Quantity=9

3.10 Model: Dell Certified 16GB Memory Module for T5600-2Rx4 RDIMM 1600MHZ

SV (#A6994465); Quantity=8

4. Authority Cited: FAR 6.302-1(c) Application for Brand Name

5. Reason for Authority Cited: USACE IT supplies and equipment are required to be purchased utilizing CHESS, in accordance with UAI Part 39.101-100. The current administrator support staff is trained and has significant experience with the Dell Brand name PCs. The Dell Brand Name is the Enterprise standard based on careful consideration of product capabilities and best-of-breed systems to meet complex PC configuration requirements. USACE has expended significant effort and costs in creating and maintaining PC configurations that can be efficiently deployed. The existing Dell Brand Name standard PC architecture encompasses over 40,000 USACE machines and the estimated investment is at $80,000,000, which demonstrates the existence of an approved Dell hardware and configurations that meets USACE’s Enterprise Standard configuration requirements.

CHESS utilizes existing General Service Administration (GSA) schedules. In addition, the DoD Enterprise agreements available via CHESS have proved that managing the acquisition of commercially available hardware and software at the enterprise level reduces cost, which in turn leverages the DOD’s buying power and provides additional discounts below GSA pricing to the procuring agency. Therefore, in accordance with FAR 6.302-1(c), and because of additional price reduction through CHESS, it is determined that the order represents the best value to the Government.

This justification does not preclude competition. Therefore, it is reasonable to expect the Government will receive a fair and reasonable price.

6. Efforts to Obtain Competition: Issue a Request for Quote (RFQ) on the CHESS website.

7. Actions to Increase Competition: As discussed in Paragraph 5, the CHESS program shall be utilized to procure all IT supplies and services. By doing so, competition is promoted amongst all eligible vendors to provide this equipment.

CHESS utilizes existing General Service Administration (GSA) schedules. In addition, the DoD Enterprise agreements available via CHESS have proved that managing the acquisition of commercially available hardware and software at the enterprise level reduces cost, which in turn leverages the DOD’s buying power and provides additional discounts below GSA pricing to the procuring agency. Therefore, in accordance with FAR 6.302-1(c), and because of additional price reduction through CHESS, it is determined that the order represents the best value to the Government.

This justification does not preclude competition. Therefore, it is reasonable to expect the Government will receive a fair and reasonable price.

8. Market Research: As discussed in Paragraph 7, the CHESS program shall be utilized to procure all IT supplies and services. By doing so, competition is promoted amongst all eligible vendors to provide the PC equipment. There’s a reasonable expectation of obtaining offers from three or more responsible contractors for this equipment. *Market research was conducted utilizing the previous contract for the District’s last PC Refresh, as evident under Contract Number W91QUZ-06-D-0002-

CL02.

9. Interested Sources: To date, no other sources have written to express an interest.

10. Other Facts: Procurement History: (1) Contract W91QUZ-06-D-0002-CL02, Award Date: 31 Mar 2014. (2) J&A for Other than Full and Open Competition. (3) Authority Cited: FAR 6.302-1(c), Application for Brand Name Descriptions.

Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: _Brenda Scott__________________ Date: ___________ Title: _______IT Chief___________________ Signature: ___________

Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Brenda Scott__ Date: _____________ Title: IT Chief_________________________ Signature: _____________

Fair and Reasonable Cost Determination: Based on the IGE (provided by ACE-IT), procurement history, and market research, I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

Typed Name: _Marcus D. Mitchell________ Date: ______________ Title: ___Contracting Officer____________ Signature: ______________

Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief:

Typed Name: _Marcus D. Mitchell____________ Date: ____________ Title: ___Contracting Officer__________________ Signature: ____________

Contracting Officer Approval

Based on the foregoing justification, I hereby approve the procurement of the Dell IT, personal, computer equipment, on an other than full and open competition basis pursuant to the authority of 10 U.S.C.2304(c) (FAR 6.302-1(c)

17 April 2015

17 April 2015

SCOTT.BRENDA.A.1230297203

Digitally signed by SCOTT.BRENDA.A.1230297203 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=SCOTT.BRENDA.A.1230297203 Date: 2015.04.17 07:08:44 -05'00'

SCOTT.BRENDA.A.1230297203 Digitally signed by SCOTT.BRENDA.A.1230297203 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=SCOTT.BRENDA.A.1230297203 Date: 2015.04.17 07:09:03 -05'00'

MITCHELL.MARCUS.D.1117411024 Digitally signed by MITCHELL.MARCUS.D.1117411024 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=MITCHELL.MARCUS.D.1117411024 Date: 2015.04.17 08:58:48 -05'00'

MITCHELL.MARCUS.D.1117411024

Digitally signed by MITCHELL.MARCUS.D.1117411024 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=MITCHELL.MARCUS.D.1117411024 Date: 2015.04.17 08:59:57 -05'00'

Application for Brand Name), subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

Date: ___________________________ Signature: _______________________

17 April 2015

MITCHELL.MARCUS.D.1117411024

Digitally signed by MITCHELL.MARCUS.D.1117411024 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=MITCHELL.MARCUS.D.1117411024 Date: 2015.04.17 09:00:45 -05'00'