IDAHO TRANSPORTATION DEPARTMENT

RFQ 1204

MECHANICS TRUCK UPFITTING

ATTACHMENT 1

GENERAL INFORMATION

Purpose The Idaho Transportation Department (ITD) is requesting quotes for the purchase and installation of Upfitting Services for an ITD owned Truck.

Solicitation Contact The contact for this RFQ is:

Name: Denise Cooley, PPB-CPPB Phone: Email: denise.cooley@itd.idaho.gov (preferred method of contact) Restrictions on Communications From the issue date of this RFQ, until a contract/purchase order is awarded or the RFQ is cancelled, vendors and their representatives are prohibited from communications (written or verbal) regarding this RFQ with the ITD staff, other than the ITD RFQ Lead. Any communications (written or verbal) with ITD staff other than the RFQ Lead may result in the submitting vendor being found Non-Responsible and Non-Responsive.

Requirements and Specifications See Section 1 – Requirements & Specifications See Attachment 3 – Price Sheet See Attachment 4 – Signature Page Quote Your Quote may be submitted electronically via IPRO Powered by LUMA or email (see below for additional details). ITD will not be accepting manual submissions for this solicitation. Your Quote must include the Required Submittals listed below and be received prior to the deadline established in IPRO Powered by LUMA.

Electronic Submission:

IPRO – Enter your pricing in IPRO (https://purchasing.idaho.gov/information-for-vendors/) and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (see Section 2) and attach all Required Submittals.

Required Submittals:

Attachment 3 – Price Sheet Attachment 4– Signature Page

Documentation, which demonstrates, to ITD’s satisfaction, that the item offered meets the requirements of the solicitation. Failure to provide satisfactory documentation may eliminate the Vendor from further consideration.

(See Sections 1 & 2 – Requirements and Specifications)

Attachment 1 – General Information Attachment 2 – Requirements and Specifications Attachment 3 – Price Sheet Attachment 4 – Signature Page Attachment 5 – State of Idaho Insurance Exhibit 1 - Deliverable Acceptance Form Exhibit 2 - Contract Discrepancy Form State of Idaho Standard Terms and Conditions

Attachment 3 – Price Sheet Attachment 4 – Signature Page Equal Compliance Documentation

AWARD

Award will be made to the responsive responsible vendors with the lowest cost.

The State reserves the right not to evaluate or make an award in the best interest of the State. The State also reserves the right to make multiple awards per manufacturer, in accordance with Section 67-9211 of Idaho Code in the best interest of the State.

Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

RFQ 1204

ATTACHMENT 2 – REQUIREMENTS & SPECIFICATIONS

UPFITTING AND UPFITTING

SECTION 1 – REQUIREMENTS

1. Brand Name The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Vendors offering an “equal” must include documentation, which demonstrates, to ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Vendor. Failure to provide satisfactory documentation or a clarifying response to ITD may eliminate the Vendor from further consideration.

Warranty Manufacturer standard warranty must cover the Upfitting for a minimum period of six (6) years after Acceptance. Manufacturer standard warranty and extended warranty must cover paint defects, with the exception of normal wear and tear under normal working conditions and;

Warranty must include all tools, parts, equipment, labor, and freight to repair or replace a defective warranted item, which may also include the entire Upfitting. All warranty work must be completed within thirty (30) calendars days after receipt of written notice from ITD. If approved in writing by ITD, the Contractor may perform warranty work on-site, at the Delivery location or housed location identified in Section 5, in lieu of pick-up and return shipping. The Contractor shall be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the Trailer on-site within thirty (30) calendars days, or if the Upfitting continuously malfunctions and causes it to be out of service on multiple occasions, ITD reserves the right to require the Contractor to pick-up, repair, and return the Trailer at no additional cost to ITD.

Awarded vendor is responsible for all warranty requirements. No third-party warranties will be allowed.

Termination and Cure See section 1.4. State of Idaho Contract Terms and Conditions in the Attachment Tab in IPRO Powered by Luma.

Pre-Delivery Inspection & Acceptance ITD will conduct a comprehensive pre-delivery inspection (PDI) prior to delivery of the vehicle at the awarded vendors facility. The PDI shall include, but not be limited to, inspection and verification of mechanical, electrical, safety, and operational systems; confirmation of manufacturer-recommended fluid levels; installation of all standard and specified equipment; and verification that the vehicle is free of damage or defects. Vehicles failing to meet PDI requirements may be rejected.

In the event the specifications are not met, the Contractor must, correct any discrepancies, , at no additional cost to ITD. In the event that the Upfitting does not meet the requirements, specifications, or found with discrepancies that are not fixed by the Contractor during the Acceptance period, ITD reserves the right to reject the Upfitting via email notification and;

The Contractor will be responsible for providing all labor, tools, parts, supplies, and worksite clean up to make any necessary corrections. The timeframe for corrective action will still be as identified above.

Installation and Delivery The Contractor must be normally engaged in the installation of a Upfitting similar to that specified within this solicitation;

The Contractor must complete the installation, and delivery must be within 30 (thirty) after receiving the chassis from ITD;

ITD understands that timelines may need to be adjusted due to manufacturer delays. Proof of delay is required. ITD requires Contractor to give weekly updates if delays are forthcoming;

For Contractors located within 30 miles of the Delivery Location in Section 5.9, ITD will deliver the Truck for upfitting services.

For the Contractor located beyond thirty (30) miles and no more than fifty (50) miles from the location listed below, Contractor will transport (not drive) ITD vehicle to and from their installation facility. Transport is limited to fifty (50) miles;

All expenses related to transporting ITD vehicles, including risk in transit, are the responsibility of the Contractor and must be included in its fully burdened price;

The Contractor will be responsible for all fuel required to move the vehicle during installation of the specified equipment. Vehicle including any and all auxiliary tanks must be full of fuel when delivered back to ITD after installation;

The vehicle will be returned to ITD with complete and ready for service;

All vehicle interiors and exteriors must be professionally washed and cleaned prior to Acceptance. ITD will refuse the vehicle if dirty. Payment to Contractor may be withheld until ITD Fleet Manager(s) have inspected and approved the return of the vehicle cleaned and in working order;

Delivery must be made Monday through Thursday, 8:00 am to 4:00 pm local time excluding state of Idaho recognized holidays (https://idaho.gov/government/state-holidays/), unless otherwise approved in writing by ITD;

The Contractor must pick up all vehicles at ITD Headquarters location listed in section 6.8 below. Once the installations have been completed, the Contractor will deliver the vehicle back to ITD Headquarters and;

Delivery Location:

ITD Headquarters 3311 W. State St.

Boise, ID 83703 Housed Location ITD Distrist 6 206 N Yellowstone Rigby, ID 83442 Insurance See Attachment 6 – Insurance Requirement and;

In addition to the requirements per Attachment 6 – Insurance, Contractor must have Garage Keepers Liability Insurance Coverage of no less than $500,000, in place at the time of award. Garage Keepers Liability Insurance must be direct coverage and cover damage to ITD’s vehicles from damage caused by and including collision with another object, another vehicle, overturn, fire, lightning, explosion, theft, mischief and vandalism while the insured is attending, servicing, repairing, parking or storing in its garage operations.

Invoicing The Contractor must submit its invoice within thirty (30) calendar days of acceptance to the billing contact identified on the Contract. Invoices submitted prior to acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission. The following information must be included with each invoice:

ITD Purchase Order (PO) number;

Contract Name and Order Number;

Invoice Number and Date;

Contractor Contact Information;

Itemization of Property (description, quantity, unit of measure, unit price, and total price);

Vehicle Identification Number (VIN);

ITD unit number (License plate) and;

Vehicle mileage IN/OUT

Invoices must be submitted electronically to:

HQFleet@ITD.IDAHO.GOV

HQAP@ITD.IDAHO.GOV

SECTION 2 - SPECIFICATIONS

The Upfitting must meet the minimum specifications provided in Attachment 2 – Requirements and Specifications - Sections 1, 2 & 3 and be the latest model of the manufacturer's current standard production, as offered to commercial trade. Though they are not specifically covered herein, all parts necessary to provide a complete and functional Upfitting must be included. All parts must conform in design, strength, quality of materials, workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacture’s standard unless otherwise specified in this RFQ. Contractor will do all research needed to ensure Upfitting will comply with all safety guidelines in respect to GVRW (Gross Vehicle Weight Rating).

1. ITD Owned Truck Model 2025 International MV Series, 4X2, GVWR twenty-five thousand nine hundred ninty nine (25,999) pounds Assembly Components specified must be installed by a contractor actively engaged in the installation of truck chassis equipment, including the installation, calibration, customization, diagnostics, and troubleshooting of hydraulic and electrical systems, as well as all other associated truck chassis auxiliary components; Assembly must be performed in a manner that promotes ease of maintenance.

Serial Numbers The contractor must document and provide independent serial numbers for the truck body, welder, and compressor/hydraulic unit; This will facilitate the tracking and documentation of component warranty, as well as repair and replacement parts.

Welding All welds must meet the American Welding Society (AWS) D1.1-25 specifications; All joints and seams must be closed with full seam welding; The truck will be rejected if substandard welds are found and;

Welded Components – All welded components must be welded in place prior to the application of the primer and paint.

Paint Safety and Warning Decals – All components must have safety decals placed in an open and clearly visible area.

Electrical Installation All installed electrical cabling must be of adequate size to handle the anticipated loads of all electrical components; All cabling must be uninterrupted and complete with no splices;

All electrical cabling must be color-coded;

All cable terminal ends must be crimped, soldered to the cables, and sealed with polyolefin heat shrink tubing or weatherproof connectors; Scotch-Loc fasteners and/or crimp butt connectors are not acceptable for any connection;

All electrical cable connections must be protected with dielectric grease;

All electrical cabling must be enclosed in a protective loom, conduit, or wrapped harness;

All wiring must be firmly secured in place with stainless steel, rubber insulated, bolt-on clamps;

The edges of all holes through which electrical cabling passes must be protected with a protective grommet;

All electrical cabling to lamps must be stress relieved within six (6) inches of the lamp;

Low current circuits must be controlled by the truck chassis’ electrical accessory power supply;

All wiring used in and around the truck cab must be automotive cross link wiring meeting Society of Automotive Engineers (SAE) specification J1128 or J1127 for under the hood temperatures and abrasion resistance; All electrical modifications and additions requires the use of continuously numbered or same colored wiring and the same wire gauges (size) as the manufacturer’s wiring;

All exposed wiring that is soldered must be sealed with polyolefin heat shrink tubing; Crimp-on connections are not acceptable;

Exposed terminal connections must be coated with Permatex SA-9 battery protector and sealer or equivalent;

Original equipment manufacturer (OEM) upfitter switches must be utilized as master switches for all electrical accessories; A label must be made and affixed near switches confirming operation of each switch;

A complete professional electrical schematic of the entire body must be provided to ITD during the final inspection; The schematic must be in a clear plastic folder or laminated and placed in the truck cab before delivery; The truck will be rejected if the schematic is not provided with the truck during final inspection and;

All electrical wiring will be fully inspected by ITD at the pre-delivery inspection.

Hydraulic Installation All hoses must be high-pressure type with a rated maximum working pressure to exceed hydraulic system's safety relief valve pressure setting;

All hoses must be routed in a manner to minimize rub points and bends; All rub points must be wrapped for protection;

All hoses must be routed to protect them from heat sources and enclosed whenever possible to protect them from damage;

Manufacturers recommended thread sealant must be used on all hydraulic connections. Teflon tape must not be used in the hydraulic system and shall not be accepted;

Hydraulic hoses must not be secured to any factory-installed chassis wiring, cables, hoses, or lines;

Hydraulic hoses must not be secured in the same bundle with any electrical wiring;

Hydraulic hoses must be routed independently, secured with hose blocks, supported, and fastened to withstand snow and ice conditions;

Hydraulic components and fittings must be sealed during assembly to prevent system contamination;

Hose interior must be cleaned prior to installation and;

The entire hydraulic system must be pressure tested prior to final delivery to ensure the system is completely sealed with no leaks.

Fasteners All threaded fastener components (bolts, washers, nuts) with a diameter designation greater than or equal to SAE one-half (1/2) inch, must be grade eight (8) composition;

Nuts must be all-metal self-locking; lock washers are not acceptable;

Two (2) bolt threads must extend through all nuts when fasteners are applied and properly tightened/torqued; All components must have grade identifier marks and a registered manufacturer’s logo; All bolts and nuts must be zinc plated.

Section 3 – Upfitting Specifications

1. Welder

2. Miller Trailblazer 330 diesel welder (907849003) installed as follows:

Kohler 24.8 hp liquid cooled twin, Three-cylinder diesel engine, 2-year warranty;

High coolant temperature (shut downs);

Low oil pressure / low fuel (shut downs);

Battery Charge/Jump Start- crank assist;

Excel Power for tool usage at idle speed;

Instaled withl Vanair antizap circuit protector;

Plumb welder to chassis fuel supply with 12v fuel pump;

Must include optional spark arrestor;

Must include Ground Fault Circuit Interrupter (GFCI) receptacles;

Must include remote start;

Must include two (2) maintenance kits;

Must include arc welding leads fifty (50) ft of ground wire with clamp and fifty (50) ft of wire with stinger and;

Mounting Location – Driver Side top of storage compartments (midway), in front of rear axle utilizing rubber vibration isolator mounts.

Gas Welding System Gas Welding Bottles Oxy-acetylene welding system. Must include the largest capacity standard new gas bottles that will fit into the passenger side front storage compartment (Curbside);

Must include torch set, hoses, reel and striker. Bottles must be full on delivery, torches installed and system ready for use when delivered;

Oxy-Acetylene Hose Reel – Hannay series N-six hundred (N600), model N-six-seventeen-nineteen-twenty-J (N617-19-20J), roller position SR oxy-acetylene hose reel equipped with fifty (50) feet of one-quarter (1/4) inch hose and a hose stop;

Oxy-acetylene hose reel must be mounted inside forward most cabinet, passenger side (welding cabinet);

All other welding cables and hoses must be hung inside passenger side front cabinet on appropriate installed hangers.

Fluid Dispensing System Type – Three (3) tank system for storing and dispensing hydraulic oil, engine oil, and engine coolant;

Tanks – Three (3) stainless steel tanks, front mounted or bulkhead mounted in service crane body cargo area. Tanks must have top-mounted or forward-facing sight gauges, easy access top-fill caps with a minimum top space of eighteen (18) in, drain plugs with the following capacities:

Hydraulic Oil – Minimum thirty (30)-gallon capacity. Must be filled to capacity with DEXRON VI (6) ATF;

Engine Oil – Minimum thirty (30)-gallons capacity Must be filled to capacity with fifteen (15)W forty (40) HD oil for diesel engines;

Engine Coolant – Minimum thirty (30)-gallons. Must be filled to capacity with DEX COOL (red);

Pumps – Electric (circuit protected) or pneumatic – Must be sized appropriately to move the required fluid for application in colder weather (zero degrees Fahrenheit);

Fluid Hose Reels – Manufacturer/Model –Hannay, Series N-seven hundred (700), Model seven hundred sixteen (716)-seventeen (17)/eighteen (18)/eight (8)L or equal, equipped with fifty (50) feet of one-half (1/2) in Goodyear hose, roller, and hose stop;

Hose reels must be located inside horizontal cabinet, passenger side (over wheel wells).

All hoses must be hard plumbed (stainless steel) from supply tank to cabinet. Rubber hose from reel to hard plumbing is acceptable;

All hoses must be protected when routed through any steel bulk heads with rubber grommets;

Hoses must be held in place with rubber insulated stainless steel clamps spaced every twelve (12) inches;

All reel hoses must include quick-release couplers on the disbursement end;

Contractor must provide one (1) Graco SDM-five (5) metering control valve with quick coupler for each oil reel, and one (1) for engine coolant;

All dispensers/control valves must be stowed securely to avoid damage during transport;

Must include removable aluminum or stainless drip pan located under hose reels, entire length of compartment;

Tanks, reels, and metering control valves must be labeled with hard placards to assure no mixing of fluids will occur;

Entire fluid dispensing system must be full of specific fluids and leak tested prior to delivery.

Twelve (12)Volt Jump Starting system Twelve (12)-volt Jumper Connection Points/Cables – twelve (12)-volt fifty (50)-amp Anderson plug connector: One (1) stationary cable connector located at the front of the truck chassis (grill area) and one (1) stationary cable connector at the rear bumper;

Both stationary cable connectors must be located on passenger side and wired to the truck’s batteries;

Included must be one (1) set heavy duty plug-in/clamp style jumper cables;

Must be parallel bonded two (2)-gauge rated for five hundred (500)-amp, twenty-five (25) feet in length;

Storage must be on a hanger located in the forward most passenger side cabinet (welding cabinet).

Must be parallel bonded two (2)-gauge rated for five hundred (500)-amp, twenty-five (25) feet in length;

Storage must be on a hanger located in the forward most passenger side cabinet (welding cabinet).

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