Baggage_Scanner_Maintenance_DRAFT_PWS.pdf

PERFORMANCE WORK STATEMENT

Preventive Maintenance of Gemini Baggage Scanners

Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide preventative maintenance for 3 Gemini baggage scanners. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards of the contract.

1.1.1. Unless otherwise stated in this PWS, the contractor shall use only new materials in the requirement.

1.2. Background: The Gemini baggage scanners located at Camp Arifjan were purchased in 2010. These baggage scanners have a life expectancy of 7 years if properly serviced and maintained. This PWS is to support a new preventative maintenance support contract for one year.

1.3. Objectives: The Contractor shall submit a detailed maintenance plan which shall include, at a minimum, the following:

(1) Schedule

(2) Inspection & Testing

(3) Cleaning

(4) Adjustment & Calibration.

1.4. Scope: The Contractor shall provide all equipment, services, materials, tools, manuals, software, expertise, supervision, quality control, transportation, travel, lodging associated with the performance of this contract.

1.5. Period of Performance: The period of performance shall be for one (1) Year.

Base Year: 26 FEB 2017 – 25 FEB 2018

1.6. General Information:

1.6.1. Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program (QCP) is the means by which to ensure performance complies with the requirement of the contract. The Contractor shall submit its Quality Control Plan within 10 days after contract award. After Government acceptance of the QCP, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC Plan.

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: Service will not be performed on the below listed Federal Holidays

New Year’s Day (1 Jan) Labor Day (1st Monday in Sept) Martin Luther King Jr.’s Birthday (3rd Monday in Jan) Columbus Day (2nd Mon in Oct) President’s Day (3rd Monday in Feb) Veteran’s Day (11 Nov) Memorial Day (Last Monday in May) Thanksgiving Day (4th Thursday in Nov) Independence Day (4 July) Christmas Day (25 Dec)

1.6.4. Hours of Operation: The contractor is responsible for conducting Preventative Maintenance (PM) as scheduled between the hours of 0800 – 1700 any day of the week except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at the following equipment locations:

Camp Arifjan, Kuwait – Three (3) Gemini 7555 Baggage Scanners

1.6.6. Type of Contract: The government will award a Firm Fixed Price Contract.

1.6.7. Security Requirements: Contractor personnel performing work under this contract must have completed Level 1 Anti-Terrorism Awareness Training prior to deployment to the AOR. Online training is available at https://atlevel1.dtic.mil/at. Upon completion of training, contractor shall provide certificates of all deploying personnel to the COR (Contracting Officers Representative).

The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1.

1.6.8. Special Qualifications:

1.6.8.1. Procedures to Obtain Badging: In order to obtain entry to Camp Arifjan, Contractors must contact the Badging Office at 965-2389-1525 for forms, procedures and instructions.

New passes are obtained at ECP 1 (TCN Gate) on Camp Arifjan. Renewals and upgrades are handled at the Provost Marshal Office Bldg 159 located on Camp Arifjan. Contractors are advised that badging for citizens/residents of certain countries is restricted or unavailable. Contractors must contact the Badging Office to obtain a list of restricted countries and any applicable waiver processes.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: The contractor shall provide a point of contact (POC) who shall be responsible for the performance of the work and be available by telephone. The name of this person and an alternate who shall act for the contractor when the POC is absent shall be designated in writing to the contracting officer within 5 calendar days after contract award. The point of contact or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The point of contact or alternate shall be available Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons

1.6.11.1. Contract Manager: The Contractor shall provide a contract manager within 30 days after the contract who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.11.2. Project Manager: The Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for the performance of all work. This individual shall be able to understand, converse in, read, and write in the English language.

1.6.11.3. Technical Personnel: The contractor shall provide qualified service engineers capable of accomplishing all work and services specified within this PWS. A copy of the certification for the technician providing service to the Kuwait sites shall be furnished with the offerors proposal

1.6.11.4. Qualifications: The Contractor shall provide suitably trained and qualified Field Service technicians to perform preventive and corrective maintenance IAW manufacturer specifications. These individuals shall be able to understand, converse in, read, and write in the English language.

1.6.11.4.1.Submit: The Contractor shall submit a copy of all certificates and qualifications for each Field Service Representative to be deployed in Kuwait. Certifications shall be specific to the items being offered and shall be submitted no later than 14 days after contract award.

1.6.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Contractor personnel will be required to obtain and wear badges in the performance of this service.

1.6.13. Contractor Travel: The Contractor shall arrange and provide for all necessary commercial transportation between originating cities and equipment location and return to originating cities/home locations. Additionally, the Contractor shall electronically provide commercial flight information (if applicable) to the COR for all deploying personnel NLT five (5) days prior to start of the deployment.

1.6.14. Labor Standards: The contractor shall meet the labor laws of the Government of Kuwait (GoK) as well as United States Department of Defense (DoD) laws and regulations regarding the employment of Third Country Nationals (TCNs).

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK: Sunday through Saturday.

2.2. ACRONYMS:

ACC Army Contracting Command ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AOR Area of Responsibility AR Army Regulation ARCENT Army Central Command ASG-KU Area Support Group – Kuwait CAGE Commercial and Government Entity CFR Code of Federal Regulations CLIN Contract Line Item Number

CMR Contractor Manpower Reporting CMRA Contractor Manpower Reporting Application CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DBA Defense Base Act DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense DPW Department of Public Works ECP Entry Control Point FAR Federal Acquisition Regulation FY Fiscal Year GoK Government of Kuwait IAW In Accordance With KO Contracting Officer NLT No Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OPSEC Operations Security PIPO Phase In/Phase Out PM Preventative Maintenance POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOP Standing Operating Procedures SPOT Synchronized Pre-Deployment Operational Tracker TCN Third Country National TE Technical Exhibit WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Government will provide, the facilities, equipment, materials, and/or services listed below.

3.2. Utilities: The Government will provide reasonable access to utilities to include electricity, water and telephone land line. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish requirement.

3.3. Equipment: The Government will provide Gemini Baggage Scanners. Model Numbers, Serial numbers and locations listed below:

Model # Serial # Location G7555 1020 Camp Arifjan G7555 1025 Camp Arifjan

G7555 1028 Camp Arifjan

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2. Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS. The contractor shall use only new parts and any materials necessary for maintenance and repairs of the equipment.

4.3. Equipment: The Contractor shall provide all tools and equipment necessary to complete the repairs or maintenance of equipment identified in this PWS.

The Contractor shall obey all Kuwait laws regarding proper disposal of debris. The Contractor shall dump waste in a Kuwait Government approved site and comply with Kuwait environmental laws.

The Contractor shall remove all equipment from the site of work no more than two days after project completion.

Project completion is defined as the point at which the Contracting Officer agrees all work has been completed within the terms of the contract.

4.4. Transport: The contractor shall provide the necessary transportation for its workforce.

4.5. Sustainment: The contractor shall provide food, water, and sanitation for its workforce.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: All contractor services and materials shall be in accordance with all terms, conditions, general and special contract requirements, technical specifications, attachments, or exhibits which may be contained herein or incorporated by reference. All work shall be conducted IAW the contract and all applicable Federal, State, or local laws, regulations, codes, or directives:

5.1.1. Preventive Maintenance (PM): All Preventive (PM) performed shall ensure that the overall equipment operability adheres to manufactures standards and the use of original equipment manufacturer parts. The contractor shall submit a detailed maintenance plan which shall include, at a minimum, the following: interval schedule, inspection, testing, cleaning, adjustment and calibration.

5.1.2. Maintenance Reports: Upon completion of Maintenance, the Contractor shall provide a written report to the COR and identify any defects/deficiencies discovered. Defects/deficiencies which may potentially result in risk to persons or property shall be immediately conveyed to the COR. At a minimum, the Report shall contain the following data:

(1) Date of inspection

(2) Location of the equipment

(3) Serial number of the equipment

(4) List of defects/deficiencies noted and notification if the problem was corrected or deferred

(5) Remediation of the problem or reason for deferral

(6) List of materials utilized during the PM

(7) Total number of hours or materials required to correct defect/deficiency

(8) Radiation Safety Report stating that the equipment is operating within national radiation safety standard

5.1.3. Acceptability: Any PM services associated with the Gemini Baggage Scanners shall be in full compliance with the OEM maintenance manual, this PWS, the resultant contract, and shall be approved and accepted by the Contracting Officer’s Representative (COR).

5.1.4. Cleanliness: The contractor shall maintain work sites in a neat, clean and orderly fashion. All debris shall be removed as work is completed so as to keep premises free from the accumulation of waste materials and/or rubbish resulting from performance under the contract.

5.1.5. Definition of Frequency of PM: PM shall be performed on a semi-annual (every 6 months) basis as stated in the contract using original equipment manufacturer parts.

5.1.6. Installation Closures Affecting the Schedule: When an unforeseen installation closure occurs on a regularly scheduled day of work or period of PM, the Government shall have the following options:

(1) Reschedule the work to be performed the following day

(2) Reschedule the work to be performed at a future date but not more than 48 hours

5.1.7. Repair Parts: All repair parts shall be new and be in compliance with the manufacturer’s standards. Any parts not covered by the manufacturer’s warranty or spare parts will be purchased external to this contract.

5.1.8. Standard: All maintenance performed shall ensure the overall equipment operability adheres to manufacturer’s standards (www.as-e.com).

5.1.9. Work Site: The contractor shall service/repair the equipment on premises.

5.2. Contractor Manpower Reporting (CMR): The contractor shall report ALL contractor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Baggage Scanners Maintenance Contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website”.

5.3. DBA Proof of Insurance:

5.3.1. As noted in the CLINs for this requirement, the Contractor shall provide a policy of Defense Base Act Workers’ Compensation to the Contracting Officer. Performance may not start until the notice of a policy from Continental Insurance Co. has been received by the Contracting Officer. The DBA requirement also applies to all subcontractors performing under this PWS. If a subcontractor is performing work under this PWS, the Contractor shall provide evidence of subcontractor's DBA insurance to the Contracting Officer. Upon award, Contractor shall provide a DBA application to Rutherfoord by emailing application to Mike.dower@rutherfoord.com so that a DBA policy may be issued. Application is at Attachment 2.

5.3.2. If the expiration date of the policy is before the performance ends, then prior to expiration, the Contractor shall provide a new policy or renewal of existing policy to cover the performance to the ending date of performance.

5.3.3. The Contractor shall keep posted in a conspicuous place in and about its place of business either a typewritten or printed notice on Forms LS-241 (Notice to Employees) or LS-242 (Notice to Employees for Self-Insured Employers). Such notice must also contain the name and address of the employer representative to who notice of injury is given, and the carrier, if any, with whom the employer has secured payment of compensation and the date of the expiration of the policy. Posted notice shall be written in the language of the employees. Additional information is available at http://www.dol.gov/dlhwc/lsdba.htm.

5.4. Synchronized Pre-Deployment Operational Tracker (SPOT):

http://www.ecmra.mil/ mailto:Mike.dower@rutherfoord.com http://www.dol.gov/dlhwc/lsdba.htm

5.4.1. General: The Contractor shall ensure all the employees of the Contractor and all Subcontractors are registered in the Synchronized Pre-Deployment and Operational Tracker (SPOT) program. The contractor shall ensure registration of all their employees and all sub-contractors in the Synchronized Pre-deployment and Operational Tracker (SPOT) program. Contractor shall input the necessary information into SPOT within 5 days after contract award. The reporting will be done manually or at the designated website available at https://spot.altess.army.mil.as directed by the Contracting Officer. The required information includes: (1) CAGE Code for Vendor/Company that employee works for; (2) Name of Vendor/Company that employee works for; (3) First Name of Employee; (4) Last Name or Surname of Employee; (5) Middle Initial; (6) Gender of Employee (Male or Female); (7) Date of Birth of Employee (mm/dd/yyyy); (8) City in which the Employee was born (Nearest City); (9) Country in which the Employee was born; (10) Foreign Identification Number;

(11) Social Security Number (If US Citizen); (12) Passport Number of Employee – Optional; (13) Passport Expiration Date of Employee – Optional (mm/dd/yyyy); (14) List Country that issued the Passport – Optional;

(15) Primary Email Address of Employee or Company; (16) Is Employee Armed - (Optional); (17) State the name of the contracting effort the employee will be working on (example: Victory Base Housing Construction);

(18) Employee start date on contract (mm/dd/yyyy); (19) Employee estimated end date on contract (mm/dd/yyyy); (20) Employee actual arrival date at location for contract (mm/dd/yyyy); (21) Country that the employee will be working; (22) City closest to where the employee is working; (23) Employee's Job Title; (24) Contract Number; (25) Associated Task Order Number (If Applicable); (26) Primary Supporting Organization (Eg. 410th).

5.4.2. Monthly Updates: In addition to the initial submission of the above information, the contractor shall provide monthly updates to personnel changes as required. If a new employee is added, the above information (numbers 1 through 26) shall be completed about the new employee and submitted to the Contracting Office via the monthly update. Employees that depart will be noted on the monthly update. When using the SPOT website, the contractor will be required to set up a reporting account.

5.4.3. Manual Reporting: If directed to submit data manually, a spreadsheet will be provided to the contractor by the Contracting Office via email for completion of the 26 data fields for each employee. The contractor shall provide the data within 30 days after date of contract. Monthly updates will also be completed manually. The contractor shall submit the initial SPOT data fields identified above (numbers 1 through 26) as well as the monthly updates.

5.5. Misconduct: The contractor shall inform its employees in writing of the applicable laws to include prohibitions on alcohol, weapons, and recording devices. The Government retains jurisdiction over all misconduct on US camps in Kuwait to include any offense committed by contractor employees.

5.6. Sexual Assault and Sexual Harassment Policy: The contractor shall comply with and ensure all employees comply with the Sexual Assault and Sexual Harassment Policy outlined in Attachment 1 of this document.

The contractor shall annually train all employees to prevent sexual assault and sexual harassment. This training must, at a minimum, ensure that all contractor employees understand the definitions and policy outlined in Attachment 1.

Each employee’s compliance with this training requirement shall be reported to the Contracting Officer prior to the employee being allowed access to the worksite.

5.6.1. Notification: The contractor shall inform the Contracting Officer immediately;

Any information it receives from any source (including host country law enforcement) that alleges a contractor employee, subcontractor, or subcontractor employee has engaged in conduct that violates this policy.

Any actions taken against contractor employees, subcontractors, or subcontractor employees pursuant to this policy.

5.7. ENVIRONMENTAL PROTECTION:

5.7.1. Standards: The Contractor shall meet the minimum standards set out in the ASG-KU Environmental Handbook, and ASG-KU DPW Memorandum #11, Environmental Requirements (with the exception of the attachments) as well as the environmental standards of the GoK.

5.7.2. Clean Up: The Contractor shall remove all debris from the installation site and secure all material and equipment safely at the close of each work day.

5.7.3. Work Force: The contractor shall obtain local Kuwait Sponsorship for all personnel assigned to the contract for the purpose of providing in-country legal representation, work visas, and resolution of other personal business or domestic matters, in compliance with Kuwaiti business and labor laws. The contractor shall comply with installations in Kuwait camp access policy and regulations. The contractor shall ensure that all personnel have the proper Kuwaiti visas and permits to work on installations in Kuwait.

5.7.4. Safety Standards: The contractor shall comply with the Army Regulation 385-10, “The Army Safety Program.”

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

Useful reference documents for contractors working with the US Government are available at http://www.aca.army.mil/

Federal Joint Ethics Regulation (JER) 5500.7-R is available at www.dod.mil/dodgc/defense_ethics/ethics_regulation/

ASG documents are available upon request through the COR.

Overseas Environmental Baseline Guidance is available at www.dtic.mil/

USARCENT Electrical Safety Policy

Federal Acquisition Regulations are available at www.arnet.gov/far/

AR 385-10, Army Safety Program

Kuwaiti Ministry of Electrical Work is located at the Ministry of Electricity and Water Building, South Al Sourra Street Ministries Area, P.O. Box 12, Kuwait Safat 1300, Kuwait. The MEW telephone number is +965 2537-1000; FAX +965 2537-1420/1/2; its e-mail is webadmin@energy.gov.kw and the MEW website is www.energy.gov.kw.

National Fire Prevention Association Standards are available for viewing at www.nfpa.org. NFPA 70: National Electric Code is available for viewing at www.nfpa.org

ASG Fire Prevention Standalone Supplement

ASG-KU Engineers Procedural Memorandum No. 2 - Heating, Ventilation, and Air Conditioning (HVAC) Systems (NOTE: paragraph 6 is not applicable)

ASG-KU Engineers Procedural Memorandum No. 3 - Fire Alarm and Suppression System Standardization

ASG-KU Engineers Procedural Memorandum No. 4 - Door Schedules, Hardware, and Locking Mechanisms (NOTE: Any reference to Sargent brand is not applicable. Paragraphs 10 and 11 are not applicable)

Department of Public Works Memorandum No. 11, Environmental Requirements. ASG-KU DPW Memorandum #11 shall be adhered to. (NOTE: The attachment “Environmental Requirements for Contracted Scopes of Work and Performance Work Statements” is not applicable)

ASG-KU Engineers Procedural Memorandum No. 5 – Utility, Road, and Parking Lot Repair and Construction.

In the event that applicable governing regulations and/or directives conflict, the more stringent of the governing regulations and/or directives shall take precedence.

PART 7

http://www.aca.army.mil/ http://www.dod.mil/dodgc/defense_ethics/ethics_regulation/ http://www.dtic.mil/ http://www.dtic.mil/ http://www.arnet.gov/far/ http://www.arnet.gov/far/ mailto:webadmin@energy.gov.kw http://www.energy.gov.kw/ http://www.nfpa.org/ http://www.nfpa.org/

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 1– Sexual Assault and Sexual Harassment Policy

7.4. Attachment 2- DBA Application (Upon Award)

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance

Objective

Standard Performance Threshold

Method of Surveillance

PRS # 1 The contractor shall provide preventive maintenance to all systems in a timely manner as needed as per contract details.

(PWS 1.1, 5.1.1)

The contractor shall provide trained and Certified Technicians in order to perform preventive maintenance on all Gemini machines IAW manufacturer specifications.

Zero Deviation from standard

100% Inspection by COR

PRS # 2 Quality Control Plan

(QCP) (PWS

1.6.1)

a. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

b. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program (QCP) is the means by which to ensure performance complies with the requirement of the contract.

c. The Contractor shall submit its Quality Control Plan within 10 days after contract award. After Government acceptance of the QCP, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

PRS # 3 All Preventive Maintenance (PM) performed shall ensure that overall equipment operability adheres to manufactures standards. (PWS 5.1)

Any Preventive Maintenance services associated with the Gemini scanner shall be in full compliance with this

PWS

by COR.

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance

Objective

Standard Performance Threshold

Method of Surveillance

PRS # 4 The contractor shall submit to the COR upon completion, a written report of any defects or deficiencies discovered during the preventive maintenance.

(PWS 5.1.2)

Defects/deficiencies identified by the contractor which may potentially result in risk to persons or property shall be immediately conveyed to the KO. At a minimum, the Report shall contain the following data:

(1) Date of inspection; (2) Location of the equipment;

(3) Serial number of the equipment; (4) List of defects/deficiencies noted and notification if the problem was corrected or deferred; (5) Remediation of the problem or reason for deferral; (6) List of materials utilized during the PM; (7) Total number of hours or materials required to correct defect/deficiency; (8) Radiation Safety Report stating that the equipment is operating within national radiation safety standard

PRS # 5

Preventive Maintenance Service shall be carried out during normal work hours of 0800-

1700, (PWS

1.6.4)

Preventive Maintenance Program (PM): The Contractor shall submit a detailed maintenance program (in accordance with manufacturer’s recommended maintenance schedule; www.as-e.com) which shall include, at a minimum, the following:

(1) Schedule

(2) Inspection & Testing

(3) Cleaning

(4) Adjustment & Calibration.

Random Sampling

PRS#7 Repair Parts (PWS 5.1.7)

a. Any parts not covered by the manufacturer’s warranty or spare parts will be purchased external to this contract.

b. All repair parts shall be new and be in compliance with the manufacturer’s standards.

100% Compliance

PRS#8 Key Personnel (PWS 1.6.11.)

a. The Contractor shall provide suitably trained and qualified Field Service technicians to perform preventive IAW manufacturer specifications.

b. These individuals shall be able to understand, converse in, read, and write in the English language

PRS#9 Contractor Manpower Report

(CMR) (PWS

5.2.)

The contractor shall complete CMR requirements IAW section 5.2 of the PWS. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

(This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.)

Deliverable Frequency # of Copies Medium/Format Submit To

Detailed Maintenance Plan. (PWS 1.3)

Within ten (10) days after contract award

Both hard copy (Paper) and electronic format (email)

KO & COR

Maintenance Reports

(PWS 5.1.2)

Upon Completion

(Paper) and

Defense Base Act (DBA) Insurance (see Attachment 2) (PWS 5.3)

Within ten (10) days after contract award

(Paper) and

Contractor Personnel Identification Data

(PWS 1.6.12)

Five (5) days prior to start of each deployment

Electronically

Level 1 Anti-terrorism Awareness Training (PWS 1.6.7)

Five (5) days prior to start of each deployment

Quality Control Plan

(PWS 1.6.1 )

Within 10 days after contract award

1 Electronically KO & COR

Sexual Assault and Sexual Harassment Training (PWS 5.6)

Prior to employee accessing Government worksite.

Contractor Manpower Reporting (PWS 5.2)

Not to exceed 12 months ending Sept 30 or each Government Fiscal Yr and must be reported by 31 OCT of each calendar year.

KO & COR &

Contractor Manpower Reporting

(http://www.ecmra.mil/)

Key Personnel (PWS 1.6.11)

Within 5 calendar days after contract award

1 Electronically KO & COR

OPSEC SOP / Plan

(PWS 1.6.7)

90 Calendar days of contract award

1 Electronically KO & COR http://www.ecmra.mil/)

ATTACHMENT 1

Sexual Assault and Sexual Harassment Policy

(a) Definitions: As used in this policy –

“Sexual Assault” means – A crime defined as intentional sexual contact, characterized by use of force, physical threat or abuse of authority or when the victim does not or cannot consent. Sexual assault includes rape, nonconsensual sodomy (oral or anal sex), indecent assault (unwanted, inappropriate sexual contact or fondling), or attempts to commit these acts. Sexual assault can occur without regard to gender or spousal relationship or age of victim. “Consent” will not be deemed or construed to mean the failure by the victim to offer physical resistance. Consent is not given when a person uses force, threat of force, or coercion or when the victim is asleep, incapacitated, or unconscious.

“Sexual Harassment” means – Gender discrimination that involves unwelcomed sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature between the same or opposite sex genders when such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creates an intimidating, hostile, or offensive working environment. Categories of sexual harassment are:

(1) Verbal – Examples include telling sexual jokes; using sexually explicit profanity, threats, sexually oriented cadences, or sexual comments; whistling in a sexually suggestive manner; and describing certain attributes of one’s physical appearance in a sexual manner.

(2) Nonverbal – Examples include staring at someone, blowing kisses, winking, or licking one’s lips in a suggestive manner. The term may also include printed material (for example, displaying sexually oriented pictures or cartoons); using sexually oriented screen savers on one’s computer; or sending sexually oriented notes, letters, faxes or email.

(3) Physical Contact – Examples include touching, patting, pinching, bumping, grabbing, cornering, or blocking a passageway; kissing; and providing unsolicited back or neck rubs.

(b) Policy: The Department of Defense has adopted a policy to prevent sexual assault and sexual harassment.

Contractors and contractor employees in the Army Central Command (ARCENT) Area of Responsibility (AOR) shall not –

(1) Commit acts of sexual assault against any person on any camp, post, installation, or other United States enclave within the ARCENT AOR; or

(2) Sexually harass any person on any camp, post, installation, or other United States enclave within the ARCENT

AOR.

(c) Contractor requirements: The Contractor shall –

(1) Notify its employees of –

(i) The Department of Defenses’ policy described in paragraph (b); and

(ii) The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment;

(2) Take appropriate action, up to and including termination, against employees or subcontractors that violate the policy in paragraph (b); and

(3) Annually train all employees to prevent sexual assault and sexual harassment. This training must, at a minimum, ensure that all contractor employees understanding the definitions outlined in paragraph (a) and the policy in paragraph (b). Each employee’s compliance with this training requirement shall be reported to the Contracting Officer’s Representative prior to the employee being allowed access to the worksite.

(d) Notification: The Contractor shall inform the Contracting Officer immediately of –

(1) Any information it receives from any source (including host country law enforcement) that alleges a Contractor employee, subcontractor, or subcontractor employee has engaged in conduct that violates this policy; and

(2) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this policy.

(e) Remedies: In addition to other remedies available to the Government, the Contractor's failure to comply with the requirements of paragraphs (c), (d), or (f) of this policy may result in –

(1) Requiring the Contractor to remove a Contractor employee or employees from the performance of the contract;

(2) Requiring the Contractor to terminate a subcontract;

(3) Suspension of contract payments;

(4) Loss of award fee, consistent with the award fee plan, for the performance period in which the Government determined Contractor non-compliance;

(5) Termination of the contract for default or cause, in accordance with the termination clause of this contract; or

(6) Suspension or debarment.

(f) Subcontracts: The Contractor shall include the substance of this policy, including this paragraph (f), in all subcontracts.

(g) Mitigating Factor: The Contracting Officer may consider whether the Contactor had a Sexual Assault Prevention and Response training program at the time of the violation as a mitigating factor when determining remedies. Additional information about Sexual Assault Prevention and Response training programs can be found at the Department of Defense Sexual Assault Prevention and Response Home Page, http://www.sapr.mil.

http://www.sapr.mil/