RFQ1021001PY_PM_SERVICES_CSU.pdf

Combined Synopsis/Solicitation This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This procurement is conducted pursuant to the authority of Federal Acquisition Regulation (FAR) Subpart 13.5, Test Program for Certain Commercial Items (41 U.S.C. 3305, 3306, and Chapter 37); FAR Part 12, Acquisition of Commercial Items (41 U.S.C. 1906 and 1907), and FAR Part 37.101, Non-Personal Service Contract.

Solicitation no. RFQ-10-21-001-PY has been issued as a Request For Quotation for a firm fixed price commercial items services contract for Preventative Maintenance Services for a CT System, two (2) X- Ray Rooms, four (4) Ultrasound Units, and one (1) Podiatry X-Ray system located at Crow Agency, Montana. The Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below.

The Contractor shall provide preventative maintenance and repair services for the following:

A. Hitachi Scenaria 128 CT System with Bayer Power Injector @ Crow Agency Hospital (Serial Number G110067315)

B. CoreLab Radiology Room DR Suite @ Crow Agency Hospital (Serial Number J0113049418)

C. CoreLab Radiology Room DR Suite @ Lodge Grass Clinic (Serial Number J0113505819)

D. Podiatry X-ray Unit @ Crow Agency Hospital (Serial Number 320399) E. Hitachi Ultrasound Unit @ Crow Agency Hospital (Serial Number 206H3572) F. GE Ultrasound Unit @ Crow Agency Hospital (Serial Number D10734) G. GE Ultrasound Unit @ Crow Agency Hospital (Serial Number VEN50607161) H. GE Ultrasound Unit @ Crow Agency Hospital (Serial Number VEN50607138)

Requirements include:

• Manufacturer recommended preventative maintenance service;

• Unlimited Repair Services as required by the Indian Health Service;

• Scheduled onsite Preventative maintenance inspections;

• Technical telephone consulting available to Crow Service Unit staff during normal business hours;

• Provide written report to Crow Service Unit.

Contractor shall schedule and perform on-site preventative maintenance from 8:00am - 5:00pm Monday through Friday, excluding Federal holidays.

NOTE: The Offeror must provide service by Original Equipment Manufacturer (OEM) factory-trained, manufacturer-authorized technicians and providers of any required parts and software or proprietary diagnostic software and software enhancements must be OEM certified (new or like-new) and compatible with the subject equipment.

CLIN EQUIPMENT

SERIAL

NUMBER

DESCRIPTION FOR BASE YEAR QTY PRICE TOTAL

0001 G110067315 Preventative Maintenance and Repair Services for Hitachi Scenaria 128 CT System with Bayer Power Injector

Period of Performance: November 1, 2020

– October 31, 2021

0002 J0113049418 Preventative Maintenance and Repair Services for CoreLab Radiology Room DR Suite

0003 J0113505819 Preventative Maintenance and Repair

Suite

0004 320399 Preventative Maintenance and Repair Services for Podiatry X-ray Unit

0005 206H3572 Preventative Maintenance and Repair Services for Hitachi Ultrasound Unit

0006 D10734 Preventative Maintenance and Repair Services for GE Ultrasound Unit

0007 VEN50607161 Preventative Maintenance and Repair

0008 VEN50607138 Preventative Maintenance and Repair

TOTAL FOR BASE YEAR:

NUMBER

DESCRIPTION FOR OPTION YEAR

ONE

QTY PRICE TOTAL

1001 G110067315 Preventative Maintenance and Repair Services for Hitachi Scenaria 128 CT System with Bayer Power Injector

Period of Performance: November 1, 2021

– October 31, 2022

1002 J0113049418 Preventative Maintenance and Repair

Suite

1003 J0113505819 Preventative Maintenance and Repair

Suite

Period of Performance: November 1, 2021– October 31, 2022

1004 320399 Preventative Maintenance and Repair

1005 206H3572 Preventative Maintenance and Repair

Period of Performance: November 1, 2021– October 31, 2022

1006 D10734 Preventative Maintenance and Repair

1007 VEN50607161 Preventative Maintenance and Repair

1008 VEN50607138 Preventative Maintenance and Repair

TOTAL FOR OPTION YEAR ONE:

NUMBER

DESCRIPTION FOR OPTION YEAR

TWO

QTY PRICE TOTAL

2001 G110067315 Preventative Maintenance and Repair Services for Hitachi Scenaria 128 CT System with Bayer Power Injector

Period of Performance: November 1, 2022

– October 31, 2023

2002 J0113049418 Preventative Maintenance and Repair

Suite

Period of Performance: November 1, 2022– October 31, 2023

2003 J0113505819 Preventative Maintenance and Repair

Suite

2004 320399 Preventative Maintenance and Repair

2005 206H3572 Preventative Maintenance and Repair

2006 D10734 Preventative Maintenance and Repair

2007 VEN50607161 Preventative Maintenance and Repair

2008 VEN50607138 Preventative Maintenance and Repair

TOTAL FOR OPTION YEAR TWO:

NUMBER

DESCRIPTION FOR OPTION YEAR

THREE

QTY PRICE TOTAL

3001 G110067315 Preventative Maintenance and Repair Services for Hitachi Scenaria 128 CT System with Bayer Power Injector

Period of Performance: November 1, 2023

– October 31, 2024

3002 J0113049418 Preventative Maintenance and Repair

Suite

3003 J0113505819 Preventative Maintenance and Repair

Suite

3004 320399 Preventative Maintenance and Repair

3005 206H3572 Preventative Maintenance and Repair

3006 D10734 Preventative Maintenance and Repair

3007 VEN50607161 Preventative Maintenance and Repair

3008 VEN50607138 Preventative Maintenance and Repair

TOTAL FOR OPTION YEAR THREE:__________________

NUMBER

DESCRIPTION FOR OPTION YEAR

FOUR

QTY PRICE TOTAL

4001 G110067315 Preventative Maintenance and Repair Services for Hitachi Scenaria 128 CT System with Bayer Power Injector

Period of Performance: November 1, 2024

– October 31, 2025

4002 J0113049418 Preventative Maintenance and Repair

Suite

4003 J0113505819 Preventative Maintenance and Repair

Suite

4004 320399 Preventative Maintenance and Repair

4005 206H3572 Preventative Maintenance and Repair

Period of Performance: November 1, 2024– October 31, 2025

4006 D10734 Preventative Maintenance and Repair

4007 VEN50607161 Preventative Maintenance and Repair

4008 VEN50607138 Preventative Maintenance and Repair

TOTAL FOR OPTION YEAR FOUR:

The scope of work includes the required services, which includes manufacturer recommended preventative maintenance service, unlimited repair services as required, scheduled onsite Preventative maintenance inspections, and technical support via telephone. The performance period is from date of award for a one-year Base and four (4) one-year options. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07 dated August 31, 2020. The provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition. The provision at 52.212-2, Evaluation – Commercial Items, applies to this acquisition. The following factors shall be used to evaluate offers: technical, past performance, and all or none. Offerors are advised to submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Items, with its offer.

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address: http://www.acquisition.gov.

52.202-1 Definitions JUN 2020 52.204-7 System for Award Management OCT 2018 52.212-4 Contract Terms and Conditions – Commercial Items OCT 2014 52.212-5 Contract Terms and Conditions Required to Implement OCT 2020 Statues or Executive Orders – Commercial Items 52.215-5 Facsimile Proposals OCT 1997 52.222-3 Convict Labor JUN 2003 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans JUN 2020 52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020 52.223-6 Drug-Free Workplace MAY 2001 52.229-3 Federal, State, and Local Taxes FEB 2013 52.229-4 Federal, State, and Local Taxes (State and Local FEB 2013

Adjustments) 52.232-1 Payments APR 1984 52.232-8 Discounts for Prompt Payment FEB 2002 52.232-17 Interest MAY 2014 52.232-18 Availability of Funds APR 1984 52.232-19 Availability of Funds for the Next Fiscal Year APR 1984 52.232-33 Payment by Electronic Funds Transfer-System for OCT 2018

Award Management 52.233-1 Disputes MAY 2014 52.233-3 Protest after Award AUG 1996 52.237-2 Protection of Government Buildings, Equipment, and APR 1984

Vegetation 52.237-3 Continuity of Services JAN 1991 http://www.acquisition.gov/

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

(a)The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201. (b)The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1)When no longer needed for contract performance. (2)Upon completion of the Contractor employee's employment. (3)Upon contract completion or termination. (c)The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d)The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor's employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.233-2 SERVICE OF PROTEST (SEPT 2016)

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR)

(48 CFR CHAPTER 3) CLAUSES:

352.211-3 Paperwork Reduction Act DEC 2015 352.222-70 Contractor Cooperation in Equal Employment Opportunity DEC 2015 Investigations

352.224.70 Privacy Act DEC 2015

352.239-73 Electronic and Information Technology Accessibility Notice DEC 2015 352.239-74 Electronic and Information Technology Accessibility DEC 2015

ATTACHMENTS:

ATTACHMENT 1 – STATEMENT OF WORK

QUOTATION INSTRUCTIONS:

The respondent shall address the following factors in sufficient narrative and qualitative detail to be evaluated.

Evaluation Factors [if factors are not equal, add (listed in descending order of importance):]

Technical: Proposal shall demonstrate quoter’s abiility to provide the services for all listed equipment in accordance with manufacturer requirements.

Past Performance: Include two references for similar contracts, include Points of Contact. Information may be based on the Government’s knowledge of past experience with the quoter.

All or None: Only bids that include all the requested items will be considered.

The Government will consider competitive rates. Quoter shall submit quote where rate shall be an All- Inclusive Hourly Rate that includes labor, equipment, materials, travel, supervision, overhead and parts.

The basis of award is the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Other factors for this solicitation include, technical, past performance of the quoter, and All or None. Past performance information may be based on the Government’s knowledge of and previous experience with the quoter, or other reasonable basis.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Award will be made to the responsible respondent pursuant to FAR subpart 9.1.

Offers are due by 4:00pm MST, Tuesday, October 20, 2020 by email to prudence.yellowowl@ihs.gov. For information regarding this solicitation, contact Prudence Yellow Owl, Purchasing Agent, at 406/247-7476, or by email prudence.yellowowl@ihs.gov.

mailto:prudence.yellowowl@ihs.gov mailto:prudence.yellowowl@ihs.gov