RFQ-10-19-042-KN._NCC-FBSU-Amendment_01.docx

SECTION B – Price Schedule

B.1 - NURSE CALL SYSTEM – FORT BELKNAP SERVICE UNITS

The Billings Area Indian Health Service has a requirement for a Nurse Call System to be delivered and installed at the Fort Belknap Service Units (FBSU), Harlem, Montana and Hays, Montana. This procurement is conducted pursuant to the authority of Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures and FAR Part 36, Construction and Architect—Engineer Contracts. The IHS intends to award a fixed-price purchase order to the responsible offeror who represents the best value offer. This requirement is set-aside 100% for Small Businesses.

Offerors are encouraged to submit multiple offers presenting alternative proposals to satisfy the requirements of this solicitation. Each offer submitted will be evaluated separately. Offerors or quoters are urged and expected to inspect the site where the work will be performed.

Site visits may be arranged during normal duty hours by contacting:

Name: Frank Doney or Cliff Doney Telephone: 406-353-3174 Email: Frank.Doney@ihs.gov & Clifford.Doney@ihs.gov

All items must be covered by manufacturer’s warranty and procured through a manufacturer-approved distribution channel. Distributors and resellers must be able to document ability to provide items through manufacturer-approved distribution channels upon request.

The contractor shall provide all necessary labor, equipment, supplies, and materials to deliver and install a new VoIP Nurse Call System. The work shall include, but not limited to, removal of current call system, and installation of new call system. The contractor shall complete the order in accordance with the requirements and technical specifications listed in the statement of work.

Contract Line Item Number (CLIN)

Fort Belknap Health Center Jeron Provider 790 VoIP (Brand Name or Equal)

Hays Clinic Tech-Works Visual Nurse Call (Brand Name or Equal)

All-Inclusive Rate to cover travel, lodging, per-diem, etc.

All-Inclusive Rate to cover travel, lodging, per-diem, etc.

GRAND TOTAL ………………………………………..…………………$______________________.

SECTION C – Description/Specifications/Statement of Work

C.1 – NURSE CALL SYSTEM SPECIFICATIONS

CLIN 001 – Nurse Call System (Fort Belknap Location)

CLIN 002 – Nurse Call System (Hays Location)

10ft. Call Cord

C.2 – NURSE CALL SYSTEMS SCOPE OF WORK

CLIN 003 – Nurse Call Systems Installation Removal and proper disposal of existing system will be a requirement of this project. Installation must be conducted in accordance of the requirements of the attached plans and statement of work. Proposed pricing for this CLIN must be all-inclusive of travel, lodging, per-diem, etc.

CLIN 004 – Training / In-Service Training and in-service of FBSU staff on the use of the new Nurse Call systems will be provided by the contractor. The training shall be a minimum of 8 hours and available for up to 30 staff. The training and in-service will be done on-site and in-person.

***Review the attachments in Section E for more information on installation, training, and warranty requirements.

C.3 – USER AND SERVICE MANUALS

The vendor shall provide a complete printed set, as well as electronic version, of operator manuals, service manuals, electronic schematics, troubleshooting guides and parts list for the nurse call system and components.

C.4 – INVOICE SUBMISSION & PAYMENTS

The Contractor shall submit its invoices to:

Frank Doney, General Engineer Facilities 669 Agency Main Street, Harlem, MT 59526

With a courtesy copy to the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

The Contractor is required to include the following information on each invoice: (1) Contractor’s name and address; (2) Contact name, title, and telephone number; (3) Contract Number & Task-Order Number; (4) Invoice number and date; (5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed; (6) Remit to Address; (7) Taxpayer Identification Number (Employer Identification Number or Social Security Number).

Failure to include the required information will delay prompt payment of the invoice. Incorrect or incomplete invoices will be sent back to the contractor. Payments shall be made in arrears by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

SECTION D – Contract Clauses

D.1 – 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/

D.2 – 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 days of contract expiration.

(End of Clause)

D.3 – DEPARTMENT OF HEALTH & HUMAN SERVICES ACQUISTION REGULATION

(HHSAR) CLAUSES

Opportunity Investigations

Accessibility Notice SECTION E – List of Attachments

E.1 – STATEMENT OF WORK:

Attachment A-01: Information on installation, requirements, and work to be performed.

E.2 – NURSE CALL PLANS:

Attachment A-02: FBSU facility plans.

E.3 – CONSTRUCTION WAGE RATES:

Attachment A-03: General Decision Number: MT20180026

SECTION F – Solicitation Provisions

F.1 – SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

SECTION G – Proposal Submission Instructions

PROPOSAL SUBMISSION INSTRUCTIONS:

Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov.

All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Room 406, Billings, Montana 59101, no later than 5:00 p.m. MST, on September 10, 2019. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company's name and address. Offers will also be accepted by e-mail at Kenneth.Nicholson@ihs.gov. Please reference the solicitation number in the subject line.

SECTION H – Evaluation Factors for Award

H.1 – EVALUATION:

The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers.

1) – TECHNICAL = 50 pts.

Offeror must submit a technical proposal, not to exceed 5 pages, that addresses the following items:

· Descriptive Literature: Information that shows the product’s characteristics or explains its operation for the purpose of evaluation, such as : (1) Design; (2) Materials; (3) Components; and (4) Performance characteristics. Especially if purposing a brand-name or equal product.

· Removal of existing system: Must conform to SOW

· Installation of new system: Must conform to SOW

· In-Service/Training: Minimum of 8 hours and available to 30 staff employees. To be conducted on-site and in-person.

2) – PAST PERFORMANCE = 50 pts.

Offerors must demonstrate their record of successful performance in past contracts and/or jobs. Each offeror will be evaluated on two aspects. The first is the relevancy of the offeror’s past performance to the requirement of this RFQ. The second aspect is the quality of the offeror’s past performance.

Offerors must include past performance of contracts/jobs that are related to this project and include up to (3) three references. Please submit the most recent contract/jobs, within that past 3 years. NOTE: The Government reserves the right to contact any reference provided by the offeror in evaluating the offeror’s past performance. Furthermore, the Government reserves the right to use any information that comes to the attention of the Government in evaluating the offeror.

Technical and past performance, when combined, are approximately equal to cost or price.

3) – COST/PRICE

Price is not assigned an adjectival rating or scored. It will be evaluated to determine whether it is reasonable and if the quotation reflects an understanding of the requirement. This factor will be evaluated utilizing price analysis techniques identified in FAR Part 15.404-1. Analysis will include review of price reasonableness and balanced pricing. Offerors are cautioned that "materially unbalanced" prices and/or unreasonably high or low prices may cause your quotation to be deemed unacceptable and rejected.

H.2 – BASIS FOR AWARD:

Selection of the successful offeror will be made based on the evaluation criteria. The quotations will be evaluated and a contract awarded under the Best Value Continuum approach to permit tradeoffs among cost or price and non-cost factors. This will allow the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror who meets or exceeds the technical acceptability standards established in the factors referenced above.

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