RFQ-1019038-KN.docx

RFQ-10-19-038-KN

SECTION B – Price Schedule

B.1 - NURSE CALL SYSTEM - BLACKFEET COMMUNITY HOSPITAL

The Billings Area Indian Health Service has a requirement for a Nurse Call System to be delivered and installed at the Blackfeet Community Hospital (BCH), Browning, Montana.

All items must be covered by manufacturer’s warranty and procured through a manufacturer-approved distribution channel. Distributors and resellers must be able to document ability to provide items through manufacturer-approved distribution channels upon request.

The contractor shall provide all necessary labor, equipment, supplies, and materials to deliver and install a new VoIP Nurse Call System. The work shall include, but not limited to, removal of current call system, and installation of new call system. The contractor shall complete the order in accordance with the requirements and technical specifications listed in the statement of work.

Contract Line Item Number (CLIN)

Jeron Provider 790 VoIP (Brand Name or Equal)

MaxPage Standard TX (Brand Name or Equal)

All-Inclusive Rate to cover travel, lodging, per-diem, etc.

All-Inclusive Rate to cover travel, lodging, per-diem, etc.

GRAND TOTAL ………………………………………..…………………$______________________.

SECTION C – Description/Specifications/Statement of Work

C.1 – NURSE CALL SYSTEM SPECIFICATIONS

CLIN 001 – Nurse Call System

LAN Bridge Software

Server for Applications (Dell/HP/Other)

5-Year Warranty

Unlimited Warranty on Software

CLIN 002 – InterPage Commercial Paging System

5-Year Warranty

Unlimited Warranty on Software

CLIN 003 – Installation

1 Year warranty on installation

CLIN 004 – Training and in-service

8 hours minimum

Available up to 100 staff / On-site/ In-person

C.2 – STATEMENT OF WORK

The Indian Health Service (IHS) requires the equipment and installation of a Nurse Call System that will meet NFPA 99 Health Care Facilities Code 2012 Edition. The system must meet the functionality and features of the attached plans and specifications, to include all listed components, software, training, installation and warranty. The locations of each installed component shall be verified by site visit by the offeror to ensure proper compliance with all codes. This will be a hardwired system. In addition to the primary nurse call and transmitting pager system, a second pager transmitting system is required to include enterprise software that has been approved for use with the federal government computer network and will provide numerical and text paging from desktop application as well as telephone messaging. The system will replace the existing system and removal and proper disposal of the existing system will be a requirement of this project.

***Review the attachments in Section E for more information on installation, training, and warranty requirements.

C.3 – USER AND SERVICE MANUALS

The vendor shall provide a complete printed set, as well as electronic version, of operator manuals, service manuals, electronic schematics, troubleshooting guides and parts list for the nurse call system and components.

SECTION D – Contract Clauses

D.1 – 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/

D.2 – 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 days of contract expiration.

(End of Clause)

D.3 – DEPARTMENT OF HEALTH & HUMAN SERVICES ACQUISTION REGULATION

(HHSAR) CLAUSES

Opportunity Investigations

Accessibility Notice

SECTION E – List of Attachments

E.1 – STATEMENT OF WORK:

Attachment A-01: Information on installation, requirements, and work to be performed.

E.2 – NURSE CALL PLANS:

Attachment A-02: BCH facility plans.

E.3 – CONSTRUCTION WAGE RATES:

Attachment A-03: General Decision Number: MT20180035

SECTION F – Solicitation Provisions

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

SECTION G – Proposal Submission Instructions

PROPOSAL SUBMISSION INSTRUCTIONS:

Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov.

All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Room 406, Billings, Montana 59101, no later than 5:00 p.m. MST, on September 6, 2019. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company's name and address. Offers will also be accepted by e-mail at Kenneth.Nicholson@ihs.gov. Please reference the solicitation number in the subject line.

SECTION H – Evaluation Factors for Award

H.1 – SOURCE SELECTION:

The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers.

1) – TECHNICAL = 50 pts.

Offeror must submit a technical proposal, not to exceed 5 pages, that addresses the following items:

· Descriptive Literature: Information that shows the product’s characteristics or explains its operation for the purpose of evaluation, such as : (1) Design; (2) Materials; (3)Components; and (4) Performance characteristics. Especially if purposing a brand-name or equal product.

· Removal of existing system: Must conform to SOW

· Installation of new system: Must conform to SOW

· In-Service/Training: Minimum of 8 hours and available to 100 staff employees. To be conducted on-site and in-person.

2) – PAST PERFORMANCE = 50 pts.

Offerors must demonstrate their record of successful performance in past contracts and/or jobs. Each offeror will be evaluated on two aspects. The first is the relevancy of the offeror’s past performance to the requirement of this RFQ. The second aspect is the quality of the offeror’s past performance.

Offerors must include past performance of contracts/jobs that are related to this project and include up to (3) three references. Please submit the most recent contract/jobs, within that past 4 years. NOTE: The Government reserves the right to contact any reference provided by the offeror in evaluating the offeror’s past performance. Furthermore, the Government reserves the right to use any information that comes to the attention of the Government in evaluating the offeror.

Technical and past performance, when combined, are approximately equal to cost or price.

3) – COST/PRICE

Price is not assigned an adjectival rating or scored. It will be evaluated to determine whether it is reasonable and if the quotation reflects an understanding of the requirement. This factor will be evaluated utilizing price analysis techniques identified in FAR Part 15.404-1. Analysis will include review of price reasonableness and balanced pricing. Offerors are cautioned that "materially unbalanced" prices and/or unreasonably high or low prices may cause your quotation to be deemed unacceptable and rejected.

H.2 – BASIS FOR AWARD:

Selection of the successful offeror will be made based on the evaluation criteria. The quotations will be evaluated and a contract awarded under the Best Value Continuum approach to permit tradeoffs among cost or price and non-cost factors. This will allow the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror who meets or exceeds the technical acceptability standards established in the factors referenced above.