RFQ-10-19-012-KN.pdf

Table of Contents

SECTION A

A.1 SF 1449 (to be included at the time of award)

SECTION B – CONTINUATION BLOCK

B.1 Price Schedule

B.2 Period of Performance

B.3 Purpose/Background

B.4 Statement of Work

SECTION C – CONTRACT CLAUSES

C.1 52.252-2 Clauses Incorporated by Reference (FEB 1998)

C.2 52.217-8 Option to Extend Services (NOV 1999)

C.3 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

C.4 Department of Health & Human Services Acquisition Regulation (HHSAR) Clauses

SECTION D – CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 Price Schedule Worksheet

D.2 Past Performance Questionnaire

SECTION E – SOLICITATION PROVISIONS

E.1 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

E.2 52.212-2 Evaluation Factors (OCT 2014)

E.3 52.212-3 Offeror Representations and Certifications – Commercial Items (NOV 2017)

E.4 52.212-1 Instructions to Offerors – Commercial Items (OCT 2018)

SECTION B – CONTINUATION BLOCK

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This procurement is being conducted under FAR Part 12, Acquisition of Commercial Items, FAR Part 13, Simplified Acquisition Procedures, and FAR Part 37.4, Non-Personal Health Care Services. The Billings Area Indian Health Service (IHS) intends to award a fixed-price contract in response to Request for Quotation (RFQ)-10-19-012-KN. This solicitation is issued on an unrestricted basis. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01. The associated North American Industry Classification System code is 621111 and the small business size standard is $11.0 Million.

B.1 PRICE SCHEDULE – ORTHOPEDIC CLINICS; FORT BELKNAP SERVICE UNIT

Clinic rates will be an all-inclusive rate that covers the clinic, travel, and lodging.

ITEM Description QTY Unit Unit Price Total Price

01 Base Year 24 EA $__________ $__________ Orthopedic Clinics

02 Option Year One 24 EA $__________ $__________ Orthopedic Clinics

GRAND TOTAL …………………………………………$______________________.

B.2 PERIOD OF PERFORMANCE

Performance of this order shall be from April 15, 2019 to March 30, 2020, with one (1) 12-month option. The exact period of performance will be coordinated with the Project Officer.

If the Government exercises the options pursuant to Federal Acquisition Regulation (FAR) 52.217-9, Option to Extend the Term of the Contract (MAR 2000) the period of performance shall be extended in accordance with the following schedule:

Year Option Period

Option Year One (1) April 1, 2020, through March 30, 2021

B.3 PURPOSE/BACKGROUND:

The purpose of this acquisition is to contract for Orthopedic Clinics to be provided at the Fort Belknap Service Unit, Harlem, MT. Currently this facility does not have the necessary manpower and resources available to them in being able to complete their short-term and long-term assigned duties.

B.4 STATEMENT OF WORK:

INTRODUCTION

This Statement of Work defines the effort required for the Orthopedic Clinics at the Fort Belknap Service Unit (FBSU) location. The Orthopedic services will be utilized for 12 months with one

(1) 12-month Option Period. The Contractor shall furnish all personnel to provide services necessary to perform onsite Orthopedic Surgery Physician Services to eligible beneficiaries.

1. WORK COVERED BY CONTRACT DOCUMENTS

The Contractor shall be responsible for providing Orthopedic clinics for all patients entering the Fort Belknap Service Unit and Hays Health Clinic.

2. MAJOR DUTIES

2.1 Interview patients to gather information on their medical history.

2.2 Carry out orthopedic clinical services in accordance with national Orthopedic guidelines and accepted clinical practices.

2.3 Prescribe necessary drugs that will help patients in their recovery process.

2.4 Refer patients to other medical specialists to help in the patients’ treatment procedure and recovery.

2.5 Make arrangement for after-surgery rehabilitation plans that will help patients’ healing process

2.6 Participates in Administrative functions and meetings as needed.

3. KNOWLEDGE REQUIRED

Licensed Orthopedic Physician, BLS Certification – follows privileges as approved by Chief Medical Officer.

4. WORK SCHEDULE

Each clinic will be conducted for 8 hours, between 8:00 am – 5:00 pm. There will be a total amount of 24 clinics. The schedule will be 1 clinic-day each month at the Fort Belknap location and 1 clinic-day each month at the Hays location. The clinics will be coordinated by the project officer.

5. SUPERVISORY CONTROLS

5.1 Supervised by the CMO.

5.2 Follows privileges as approved by the CMO

6. GUIDELINES

Contractor will follow Orthopedic guidelines and regulations.

7. COMPLEXITY

Able to work under patient demand in the clinic.

8. PERSONAL CONTACTS

8.1 Matthew Frye, Acting Clinical Director

8.2 Brian Reynolds, CMO

8.3 Jacquelyn James, Chief Executive Officer

8.4 PURPOSE OF CONTACTS: Contacts are needed for Chain of Command to ensure proper procedures are followed for both staff and patients.

9. PHYSICAL DEMANDS

Working environment may be demanding on Physician with patient flow, Administrative and Scheduled tour of duty hours.

10. WORK ENVIRONMENT

Work will be conducted in a typical outpatient department

11. CONTRACTING OFFICER AUTHORITY:

Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer.

12. CONTRACTING OFFICER'S REPRESENTATIVE (COR):

The COR will be designated at the time of award. The COR shall be responsible for: (1) Monitoring the Contractor's technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Statement of Work;

(3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract.

13. INVOICE SUBMISSION AND PAYMENT:

The Contractor shall submit invoice(s) after services have been performed.

The Contractor shall submit its invoice to:

Gregory Smith, OD, 669 Agency Main Street, Harlem, MT 59526

With a courtesy copy to the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

The Contractor is required to include the following information on each invoice: (1) Contractor’s name and address; (2) Contact name, title, and telephone number; (3) Contract Number; (4) Invoice number and date; (5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed; (6) Remit to Address; (7) Taxpayer Identification Number (Employer Identification Number or Social Security Number).

Failure to include the required information will delay prompt payment of the invoice.

Incorrect or incomplete invoices will be sent back to the contractor. Payments shall be made in arrears by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

14. SPECIAL CONTRACT REQUIREMENTS

The contractor shall comply with IHS facility infection control and safety procedures, practices, and standards.

SECTION C – CONTRACT CLAUSES

C. 1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier OCT 2016 Subcontract Awards 52.204-13 System for Award Management Maintenance OCT 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representatives and DEC 2014

Certifications 52.209-10 Prohibition on Contracting with Inverted Domestic NOV2015 Corporations 52.212-4 Contract Terms and Conditions – Commercial Items OCT 2018 (Other Than Commercial Items) 52.212-5 Contract Terms and Conditions Required to OCT 2018 Implement Statutes or Executive Orders – Commercial Items

52.222-50 Combating Trafficking Persons MAR 2015 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-6 Drug-Free Workplace MAY 2011 52.223-10 Waste Reduction Program MAY 2011 52.227-14 Rights in Data – General MAY 2014 52.227-17 Rights in Data – Special Works DEC 2007 52.228-5 Insurance – Work on a Government Installation JAN 1997 52.229-3 Federal, State, and Local Taxes FEB 2013 52.232-18 Availability of Funds APR 1984 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection of Government Buildings, Equipment APR 1984 and Vegetation 52.237-3 Continuity of Services JAN 1991 52.237-7 Indemnification and Medical Liability Insurance JAN 1997 52.242-15 Stop Work Order AUG 1989 52.242-17 Government Delay of Work APR 1984 52.243-1 Changes—Fixed Price Alternate I (Apr 1984) AUG 1987 52.246-4 Inspection of Services – Fixed Price AUG 1996 52.249-4 Termination for Convenience of the APR 1984

Government (Services)(Short Form)

C. 2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

https://www.acquisition.gov/

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C. 3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed two (2) years.

(End of Clause)

C. 4 DEPARTMENT OF HEALTH & HUMAN SERVICES ACQUISTION REGULATION

(HHSAR) CLAUSES

352.215-70 Late Proposals and Revisions Dec 18, 2015 352.222-70 Contractor Cooperation in Equal Employment Dec 18, 2015

Opportunity Investigations 352.223-70 Safety and Health Dec 18, 2015 352.226-3 Native American Graves Protection and Dec 18, 2015 Repatriation Act 352.237-70 Pro-Children Act Dec 18, 2015 352.237-73 Indian Child Protection and Family Violence Act Dec 18, 2015 352.239-73 Electronic Information and Technology Dec 18, 2015

Accessibility Notice

SECTION D – CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D. 1 PRICE SCHEDULE WORKSHEET

Offeror shall complete the attached Price Schedule Worksheet (Attachment D.1) of this RFQ.

Offeror shall only modify those sections which are shaded YELLOW; all other fields are to remain unaltered. Any alteration of the fields not shaded in YELLOW will render the quote unacceptable and the quote shall be rejected.

D. 2 PAST PERFORMANCE QUESTIONNAIRE

Offeror shall have a Past Performance Questionnaire submitted for each current or previous contract/job as described in the Past Performance evaluation factor. The Past Performance Questionnaire must be filled out and submitted to our office by the reference. All questionnaires are due before the RFQ closes. Failure to submit questionnaires will impact the past performance evaluation.

SECTION E – SOLICITATION PROVISIONS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

E. 1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

52.204-7 System for Award Management OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-17 Ownership or Control of Offeror JUL 2016 52.209-2 Prohibition on Contracting with Inverted Domestic NOV 2015 Corporations - Representation 52.209-11 Representation by Corporations Regarding Delinquent FEB 2016 Tax Liability or a Felony Conviction Under Any

Federal Law 52.212-1 Instructions to Offerors – Commercial Items OCT 2018 52.219-1 Small Business Program Representations OCT 2014 52.225-25 Prohibition on Contracting with Entities Engaging OCT 2015 In Certain Activities or Transactions Relating to Iran – Representations and Certifications

E. 2 52.212-2 EVALUATION FACTORS ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

THE CONTRACTOR SHALL PROVIDE EVIDENCE OF, OR SUBMIT A WRITTEN

RESPONSE, TO THE FOLLOWING TECHNICAL EVALUATION FACTORS: The following factors shall be used to evaluate offers

FACTOR #1 – TECHNICAL:

a. TECHNICAL APPROACH: Provide information on your company’s ability to perform the services as described in the Statement of Work.

The Offeror’s quote shall disclose the technical ability in as much detail as possible, including, but not limited to, the requirements of this RFQ. The technical ability should be specific, detailed and complete enough to fully demonstrate that the offeror thoroughly understands the intent of the Statement of Work.

**Stating that the offeror understands and shall comply with the Statement of Work, or paraphrasing the Statement of Work, is considered inadequate**

b. LICENSE: Potential contractors must submit a copy of US state or US Territory license

c. RESUME: Potential contractors must submit resume with price quote. Resumes must include information relating to: (a) Professional Education; (b) Certifications; and (c) Previous Jobs

FACTOR #2 – PAST PERFORMANCE:

a. The Offeror must demonstrate its record of successful performance in past contracts and/or jobs, Government and/or commercial. Each offeror will be evaluated on its performance under current and previous contracts/jobs. The offeror must include at least

(3) three contracts/jobs that are related to this project. The Government is seeking to determine whether the Offeror has the experience that will enhance its technical capability to perform the tasks described in the statement of work. In evaluating past performance, the government will only take into consideration the relevant experience and the past performance record of the offeror. Submit the most recent contracts/jobs, within the past 5 years. Please ensure a Past Performance Questionnaire is submitted for each past contract/job. Offerors will be given the opportunity to clarify information concerning the relevancy of an offeror’s past performance information, and any adverse past performance information to which the offeror has not previously had an opportunity to respond. If the offeror has no relative past performance, they shall affirmatively state

so. NOTE: The Government reserves the right to contact any reference provided by the offeror in evaluating the offeror’s past performance. Furthermore, the Government reserves the right to use any information that comes to the attention of the Government in evaluating the offeror.

FACTOR #3 – COST/PRICE:

a. Price is not assigned an adjectival rating or scored. It will be evaluated to determine whether it is reasonable and if the quotation reflects an understanding of the requirement.

This factor will be evaluated utilizing price analysis techniques identified in FAR Part 15.404-1. Analysis will include review of price reasonableness and balanced pricing.

Offerors are cautioned that "materially unbalanced" prices and/or unreasonably high or low prices may cause your quotation to be deemed unacceptable and rejected. Technical and past performance, when combined, are considered approximately equal to cost or price. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

b. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

c. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

EVALUATION APPROACH: The content of the written quotations, as well as information derived from discussions/negotiations, if discussions are held, will be evaluated to determine the degree and extent to which the requirements and objectives set forth in the solicitation are satisfied. No assumption will be made by Government evaluators regarding areas not defined in the offeror's written material/information provided to the Government for evaluation.

EVAULATION METHODOLOGY: A team of Government personnel will evaluate the quotations. The quotations will be evaluated in accordance with the aforementioned factors. Any quotation that is unrealistic, in terms of technical approach, schedule commitments, and or costs (high or low) will be deemed unacceptable.

BASIS FOR AWARD: Selection of the successful offeror will be made based on the evaluation criteria. The quotations will be evaluated and a contract awarded under the Best Value Continuum approach to permit tradeoffs among cost or price and non-cost factors. This will allow the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror who meets or exceeds the technical acceptability standards established in the factors referenced above.

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (OCT 2018)

This provision is attached to the solicitation. Must be completed by offeror.

E. 4 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Oct 2018)

4.1 SUBMISSION OF QUESTIONS

All questions should be emailed to kenneth.nicholson@ihs.gov by March 13, 2019, 12:00 PM MST. The subject line must specify RFQ1019012KN Questions/your company name. All responses to questions shall be incorporated into a written amendment posted to the Federal Business Opportunities website (www.fbo.gov ). Offerors are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation because any amendments to this Solicitation will be posted on the website (www.fbo.gov). There will be no automated email notification of amendments.

4.2 SUBMISSION OF PROPOSAL/OFFER

As a minimum, offers must show the following: (1) The solicitation number (2) Time specified in the solicitation for receipt of offers (3) The name, address, and telephone number of the offeror

(4) Technical proposal that includes a description of the items being offered in sufficient detail to evaluate compliance with the requirements of the solicitation (5) Attachment D.1 – Price Schedule Worksheet (6) At least three (3) past performance contracts/jobs; Attachment D.2 – Past Performance questionnaires will be submitted by reference (6) A completed copy of FAR 52.212- 3 Offeror Representations and Certifications-Commercial Items; include as a separate file from the proposal if submitted by email.

Multiple Offers. Contractors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

All responsible offerors may submit a proposal to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Room 404, Billings, Montana 59101, no later than 3:00 p.m. MST, on March 19, 2019. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company's name and address. Offers will also be accepted by e-mail at Kenneth.Nicholson@ihs.gov. The subject line must specify RFQ1019012KN/your company name. Submit proposals as one file. If more than one file is required, please indicate how many attachments are included. Total file size should be no more than 8 megabytes (MB).

Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov.

4.3 ACCEPTANCE PERIOD

Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ.

In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.

mailto:kenneth.nicholson@ihs.gov http://www.fbo.gov/ http://www.fbo.gov/ http://www.sam.gov/