RFQ-10-18-001.docx

RFQ-10-18-001-MJH

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in federal Acquisition Regulation (FAR) Subpart 12.6 as supplement with additional information included in this notice. This procurement is being conducted under FAR Part 13, Simplified Acquisitions and FAR Part 12, Acquisition of Commercial Items (Title VII of the Federal Acquisition Streaming Act of 1994 (Public Law 103-355)). This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Billings Area Indian Health Service (I.H.S) intends to award a Fixed-Price contract in response to Request for Quotation (RFQ-10-18-001-MJH Office Equipment Lease). The solicitation is set aside 100% small business. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97. The associated North American Industry Classification System code is 532420 and the small business size standard is $32.5 million.

PRICE SCHEDULE:

TOTAL………………………………………………$______________________

PERIOD OF PERFORMANCE:

Performance of this contract shall be from June 01, 2018 through September 30, 2018, with Three 12-month options.

If the Government exercises the options pursuant to Federal Acquisition Regulation (FAR) 52.217-9, Option to Extend the Term of the Contract (MAR 2000) the period of performance shall be extended in accordance with the following schedule:

Base year one: June 1, 2018 through September 30, 2018 Option year one: October 1, 2018 through September 30, 2019 Option year two: October 1, 2019 through September 30, 2020 Option year three: October 1, 2020 through September 30, 2021

INTRODUCTION:

The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in the Statement of Work section. The contractor shall provide Eleven (11) Network Printers, and Six (6) Photo Copy Machines, with a service agreement for the Base year and three (3) optional years listed in the RFQ as requested by the Wind River Service Unit.

SCOPE OF WORK:

20 Desktop Printers

· Fax, copy, scan and print, color/black, network operating systems: Windows7/Windows 10.

· Secutirty-secure print, encrypted secure print, IP Address filtering, and network user authentications.

11 Network Printers

· Configuration for network printers, will need to be HP M605N 55-PPM BW Printer or equal that will work with our E.H.R/RPMS.

· Ethernet 10Base-T 100Base-Tx/100000Base-T, no wireless, UPD(Universal Print Driver), No wireless, TCP/IP (IPv4, IPv6)

· Network operation systems-Windows Server 2008R2, Windows server 2012, Server 2003.

· Remote, Smart Device monitor Admin and client, websmart5 device monitor, Web image monitor.

6 Photo Copy Machines

· (2) Canon imageRUNNER Advance C5250G

· (4) Canon imageRUNNER Advantage C5238AG or equal model operates at speed up to 35/50 ppm (LTR) in B&W and 30/45 ppm (LTR) in Color.

· A 150-sheet Single Pass Duplex Automatic Document Feeder, Standard UFR II printing and Color Universal Send

· Two 550 Sheet Cassettes, 100 Sheet Stack Bypass

· 2GB of RAM, 160GB HDD, Drum Units 1000Base-T/100BASE-TX/10BASE-Tand USB 2.0.

Provide maintenance service agreement for the Base year and three (3) optional years. Including cost Delivered to the Wind River Service Unit, PHS Indian Health Center Fort Washakie Wyoming.

Delivery is FOB Destination.

CONTRACTING OFFICER AUTHORITY:

Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer.

CONTRACTING OFFICER’S REPRESENTATIVE (COR):

The COR shall be responsible for:

(1) Monitoring the Contractor’s technical progress, including surveillance and assessment of performance and recommending technical changes;

(2) Interpreting the Statement of Work;

(3) Technical evaluation as required;

(4) Technical inspections and acceptance; and

(5) Assisting the Contractor in the resolution of technical problems encountered during performance of the delivery order.

INVOICE SUBMISSION AND PAYMENT:

a. The Contractor shall submit its original invoice to:

Wind River Service Unit, PHS Indian Health Center BLDG #29 Black Coal Rd. P.O. Box 128 Fort Washakie Wyoming 82514

b. The Contractor agrees to include the following information on each invoice:

1. Contractor’s name, address and telephone number;

2. Purchase Order number;

3. Invoice number and date;

4. Description, quantity, unit of measure, and unit price.

5. Dates of Delivery

6. Remit to address

Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

SECTION C – CONTRACT CLAUSES & PROVISIONS

PART I – CLAUSES

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/

DEPARTMENT OF HEALTH & HUMAN SERVICES ACQUISITION REGULATION

(HHSAR) CLAUSES

PART II – PROVISIONS

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include sections that must be completed by the offeror and submitted with its quotation or offer. Also, the full text of a provision may be accessed electronically at this address: https://www.acquisition.gov/

The following provisions and clauses apply to this acquisition. The FAR provision 52.212-1 Instruction to offerors commercial Items; and 52.212-3 Offeror Representations and Certifications Commercial Items (see attached) are incorporated by reference. The provision at 52.212-2 applies to this acquisition and is provided in full text.

FAR 52.212-2EVALUATION – COMMERCIAL ITEMS (Jan 1999): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government price and other factors considered. The following factors shall be used to evaluate offers and are included in the relative order of importance: (1) Item conforming to the requested list, determined by requesting department. Brand Name or Equal will be considered and reviewed by the requesting department. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option price are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed of otherwise furnished to the successful offer within the time acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiation after its receipt, unless a written notice of withdrawal is received before award.

PROPOSAL SUBMISSION INSTRUCTIONS:

Refer to FAR 52.212-1(b) Submission of offers (Items 1-11) for what the offer must show. The contractor shall provide evidence of, or submit a written response to technical evaluation factor in FAR 52.212-2. In addition, the Contractor shall submit a complete copy of FAR 52.212-3 with its offer.

Contractors intending to conduct business with the Federal Government must be registered with the System for Award Management (SAM), the official U.S. Government system that consolidated the capabilities of the Center Contractor Registration (CCR) database. SAM is the primary Government repository, which retains information on Government contractors. You may register via the internet at https://www/sam.gov or by calling (866) 606.8220. All responsible offerors may submit a proposal, which shall be considered.

Offers shall be submitted to the Wind River Service Unit, Indian Health Service. BLDG # 29 Black Coal Road, P.O. Box 128 Fort Washakie Wyoming, Labeled RFQ-10-18-001-MJH no later than May 11, 2018 5:00 PM . The offer may be submitted in a sealed envelope Address to this office, or Fax to (307-332-9451) or e-mail (mitzi.horn@ihs.gov) , showing the solicitation number, and your company’s name and address and point of contact information ACCEPTANCE PERIOD. Your proposal must stipulate it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is for a period of at least 90 days from the date of receipt by the Government. All questions should be directed to Mitzi Horn at 307-332-1675 or e-mail mitzi.horn@ihs.gov