Performance Based Statement of Work ISO14001 Registrars PBSOW RFQ-10-0106.doc

ISO 14001 Registrars

PERFORMANCE BASED STATEMENT OF WORK

Background The Bureau of Engraving and Printing (BEP) is responsible for the design, engraving, and printing of all United States paper currency. The BEP operates two printing facilities, the main facility in Washington, D.C. (DCF), and a second facility located in Fort Worth, Texas, referred to as the Western Currency Facility (WCF). The major industrial operations at the facilities includes 1) the printing and processing of U.S. currency, and other securities, 2) printing ink production, 3) engraving and electrolytic plate production, 4) photo processing, and 5) other ancillary support services; laboratory facilities, maintenance, product development, procurement, information technology, administrative functions, etc. Major printing equipment components operated by BEP include both sheet fed and web presses, which utilize intaglio, offset, letter press, and gravure printing processes.

The purpose of this procurement is to secure the services of an accredited registrar to obtain a recertification of Bureau’s Environmental Management System (EMS) under the International Organization for Standardization (ISO) 14001(2004) standard.

The scope of the Bureau's EMS for the DCF facility and for the WCF includes all activities under the Bureau's control, both offsite and onsite. The activities of all employees and occupants of these facilities, including contractors and visitors, are subject to the policies and procedures of the EMS. This includes, but is not limited to, the major processes and operations associated with the design and production of currency for the United States of America.

The DCF is permitted under Title V of the Clean Air Act (CAA) for Volatile Organic Compounds (VOC), the WCF is permitted under Texas for VOCs. Both facilities have wastewater pre-treatment plants that are permitted by a local Publically Owned Treatment Works (POTW). The pre-treatment plant treats waste streams from the presses and from the nickel and chromium plating operations. Both facilities are large quantity generators.

Miscellaneous Information

· The DCF has two buildings (approximately 1.6 million square ft.) and the WCF (approximately 630,000 square ft.) has one building.

· Clearance is not required. Auditors will be escorted by BEP employees at all times.

· The estimated number of employee and contractors DCF and WCF equals 2,000 and 800 respectively.

· Both facilities operate 3 shifts 5 days per week.

Contractor Qualification

1. The Contractor shall be an accredited ISO 14001 Registrar.

2. Auditors shall be direct full time employees of the registrar.

Work Requirement

This is a fixed price contract. All expenses related to fulfilling this contract are to be included in the fixed price of contract by contract line item.

1. ISO 14001 Recertification audit at the DCF on or before February 8, 2010.

2. ISO 14001 Surveillance audit at the WCF by September 2010.

Evaluation Criteria Proposals that meet all of the work requirements stated above will be further scored and ranked based on the following criteria. Price is of lower weight than score on technical criteria.

1. Contractor’s previous experience as an auditor/registrar, for either ISO 9001 or ISO 14001 for federal facilities.

2. Contractor’s previous experience as an auditor/registrar, for either ISO 9001 or ISO 14001 for industrial printing facilities.

3. Past performance with Industrial Printing Facilities. (Submit a maximum of three Customer Satisfaction Surveys.)

4. Number of auditor days for each level of assessment and explanation and justification for that number of auditor days with references to guidance.

5. Qualifications of proposed audit personnel

a. Proposed auditors’ previous experience as auditor/registrar, for either ISO 9001 or ISO 14001 with federal facilities

b. Proposed auditors’ previous experience as auditor/registrar, for either ISO 9001 or ISO 14001 for industrial printing facilities

6. Responses to items listed in Contractor Qualification and Work Requirements sections of this SOW along with applicable documentation. Documentation may include copy of accreditation certificate, customer satisfaction surveys, resumes, etc.