RFQ Zaleski Wood Boiler Maintenance Shop.docx

Needed Service or Supply: Replace existing Wood Boiler Ordering Location and Address: Zaleski ODNR Complex located at 29371 Wheelabout Road McArthur, OH 45651

Project Background Replacement of Existing Wood Boiler retrofitting to existing supply/return lines and electric.

Specifications/Scope of Work- Furnish and install wood boiler meeting minimum specifications below to existing piping and electric. Remove old unit and set new unit, furnish and install approved water treatment and testing, bleed air out of system and perform start up.

Product specifications include items such as:

· 320 Gallons Water Capacity

· 48 inch minimum firebox length.

· 8,000 to 10,000 sq. Ft. heating capacity

· 409 Stainless Steel

· 8 inch chimney

· R30 insulation

· 400,000 BTU

· 2-1-1/4 Supply/Return Size

· Combustion fan 150 cfm

· 20 Year Warranty

AND/OR

Describe the service required such as:

· Installation can start immediately and completion deadline by 11/302024

· Vendor responsible for supplying all materials and tools to complete work.

· Vendor responsible for removal of old unit and cleanup.

· Is the vendor responsible for any local or state permits needed for the installation.

· Boiler installed is to meet minimum specifications above and meet or exceed heating capacity of existing wood boiler.

Maps and/or Photos: Aerial photo of the Zaleski ODNR Complex provided in attachment and work location is located behind building E.

Delivery- 29371 Wheelabout Road McArthur, OH 45651 Contact- Jason Garey 740-274-4965 or jason.garey@dnr.ohio.gov Completion/Delivery Date: 11/30/2024

Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit the Zaleski ODNR Complex Monday-Friday 8am to 4:30PM. Site contact is Jason Garey 740-274-4965.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Project Award For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Bill to information: (FSS requirement) Origin-DNR-353329

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -FAX the invoice to: 1-614-485-1039 -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 20XX.

11. Any goods/services received after June 30, 20XX will require a new PO.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

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