RFQ_Wrens_Airport Planning Services_2023.docx

REQUEST FOR QUALIFICATIONS (RFQ)

FOR PROFESSIONAL ON-CALL AIRPORT CONSULTING PLANNING SERVICES

AT WRENS MEMORIAL AIRPORT, WRENS, GA

The City of Wrens is requesting Statements of Qualifications from interested and qualified aviation consultants to provide professional on-call airport consulting planning services for the next five (5) years at Wrens Memorial Airport.

REQUIREMENTS: It is the intent of the City to enter into a Master Agreement with a qualified consultant for the upcoming five (5) year period. The selected consultant will negotiate and enter into individual work authorizations for services with the City based on the scope of work, on an assignment-by-assignment basis during the term of the Master Agreement.

The services are limited to projects that the City expects to initiate within five (5) years of the effective date of the Master Agreement. A list of the anticipated projects for the five (5) year period has been included at the end of this RFQ. It is noted that some services may not be required.

The selection of the consultant will comply with 49 USC § 47107(a) (17), 2 CFR §200.320, and FAA Advisory Circular 150/5100-14 Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects, and applicable Georgia statutes and laws, as amended.

Responding firms/teams must possess a current prequalification by the Georgia Department of Transportation in Area Class 1.08 Airport Master Planning and 2.09 Airport Design.

The primary consultant and any proposed subconsultants shall not discriminate based on race, color, national origin, or sex in the performance of this contract. Disadvantaged Business Enterprise (DBE) goals will be established for selected tasks. Proposed DBE firms must be certified by the Georgia Uniform Certification Program.

PROPOSAL CONTENT AND EVALUATION: All interested parties should submit three (3) copies of the Statement of Qualifications, which shall contain no more than twenty-five (25), single-sided, 8 ½ x 11 pages (excluding cover, cover letter, and divider tabs, if used).

Responses shall be addressed to:

Arty Thrift, City Manager 401 Broad Street P.O. Box 125 Wrens, GA 30833 The deadline for submittal is 5:00 pm on December 9th, 2025. Responses should be delivered in a sealed envelope or box clearly marked: “Airport Consulting Planning Services.” The City shall assume no responsibility for responses received after the deadline or submittals that are not properly addressed or identified.

Required information shall be presented in a manner clearly illustrating the following:

1. Team Description/Background: A general description of the submitting firm, including firm size, and general information regarding all subconsultant firms on the Team.

1. Organizational Chart: Include clear illustration as to the Project Manager and key personnel representing the primary firm.

1. Resumes: Include qualifications and experience for each of the primary firm’s key personnel.

1. Subconsultants: Provide a listing of all subconsultants proposed to be a part of the Team. Include responsibilities and qualifications for each subconsultant.

1. Relevant Experience: Include qualifications and experience of the primary firm within the past five (5) years at general aviation airports similar in nature to Wrens Memorial Airport.

1. Proximity to Wrens Memorial Airport: Provide a map depicting the geographic location of the office primarily responsible for assigned projects, where the work will be accomplished, and the location of any supporting/branch offices that will likely be involved in this contract.

1. References: Include the agency name, contact name, email address, and telephone number of at least three (3) current airport clients of the primary firm.

1. Regulatory Familiarity: Demonstrate familiarity with the Federal Aviation Administration (FAA) and GDOT State Aviation Programs.

1. Workload: Provide a brief summary of the primary firm’s current workload and ability to meet schedules and deadlines.

1. EEO & DBE: Include the primary firm’s EEO and DBE policies.

INQUIRIES: Responding firms shall have no contact related to this solicitation with City elected or appointed officials or Airport employees during this selection process. Any such contact will subject the firm to immediate disqualification for consideration of this contract.

All questions regarding this RFQ shall be emailed to Arty Thrift at athrift@cityofwrens.com no later than 5:00pm on December 2nd, 2025.

This is a Request for Qualifications only. In accordance with FAA selection procedures, all selections should be qualification based. No overhead rate, fees, or any cost information should be included as part of this submission.

INCURRING COSTS: The City is not liable for any cost incurred by the consultant in the preparation or presentation of a response to this request.

RIGHT TO AWARD OR REJECT: It is understood that all submittals will become part of the public file on this matter, without obligation to the City of Wrens. The City reserves the right to reject any submissions to this RFQ, request clarification, or waive informalities/technicalities if they are deemed in the best interest of the City.

SELECTION AND EVALUATION: A City appointed selection committee will review and evaluate Statements of Qualifications based on the criteria listed herein. At the discretion of the selection committee, a shortlist of consultants will be selected for an interview. Selected Consultants shall be notified no less than seven (7) days prior to the interview date. Unsuccessful firms will be notified in writing after the selection and contracting process has been completed.

Each of the criteria listed below will be evaluated and Consultants will be ranked on how fully each submittal meets the requirements. Particular emphasis will be placed on the past successful completion of similar projects and the individuals who will be performing the work, verifiable by references.

EVALUATION CRITERIA: Minimum standards for qualifications include the following:

1. Key personnel’s professional qualifications, experience, and capability to perform all aspects of the proposed project(s) based on success of past projects comparable to the tasks proposed by the City of Wrens.

1. Capability to meet schedules and deadlines.

1. Quality of projects previously undertaken and capability to complete projects without having major cost escalations or overruns.

1. Qualifications and experience of subconsultant team members. Include past experience and previous working relationships of the primary firm and subconsultant firms.

1. Understanding of potential project challenges.

1. Familiarity with and proximity to Wrens Memorial Airport.

SCOPE OF SERVICES FOR AIRPORT PLANNING: The scope of work to be included in the Master Agreement may include:

1. Environmental Assessment for West Apron Expansion

2. Environmental Assessment for Taxiway Relocation

3. Airport Layout Plan Update

4. Exhibit A – Property Map Update

5. Feasibility Study for North Airfield Expansion

6. Environmental Assessment for North Airfield Expansion Projects are limited to those listed above and may be accomplished over multiple years, task orders, and Federal and State grants. Projects or work elements not included in this list or agreement may require additional procurement actions to ensure compliance with Federal and State requirements and to ensure qualification of staffing for specialized tasks.

The addition of a similar project or work element without additional procurement action requires the Georgia Department of Transportation’s written approval of the City of Wrens’ request and justification to forego a separate procurement action.

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