RFQ Workiva Audit Management Solution 2026.pdf

STATE OF MARYLAND

STATE RETIREMENT AGENCY (SRA)

REQ UEST FOR QUOTE (RFQ)

WORKIVA AUDIT MANAGEMENT

SOLUTION

RFQ NUMBER: SRA 27-05 C

EMMA SOLICITATION# BPM058455

ISSUE DATE: AUGUST 17, 2026

SMALL BUSINESS PREFERENCE PROCUREMENT

This procurement has been designated for a small business preference under COMAR

21.11.01.05. The procurement agency will accept the most favorable responsive bid from a responsible small business (COMAR 21.01.02.01B(80)) if the bid of the small business does not exceed the most favorable responsive bid received from a responsible bidder who is not a small business by: (1) more than 5%; (2) more than 7% for a veteran-owned small business; (3) more than 8%for a disabled-veteran-owned small business; or (4) the percentage otherwise identified in the solicitation as the small business preference. When soliciting bids under the small business preference program, others selected from the business community at large, including certified minority business enterprises, shall also be solicited.

NOTICE TO CONTRACTORS

A Prospective Contractor that has received this document from a source other than eMarylandMarketplace (eMMA) https://procurement.maryland.gov should register on eMMA. See Section 1.2

Workiva Audit Management Solution Solicitation #: SRA 27-05C RFQ Document

Maryland State Retirement Agency

MINORITY BUSINESS ENTERPRISESARE ENCOURAGED TO

RESPOND TO THIS SOLICITATION

STATE OF MARYLAND

STATE RETIREMENT AGENCY (SRA)

KEY INFORMATION SUMMARY SHEET

Request for Quote type: IT Services

Agency Solicitation Number: SRA 27-05C eMMA Solicitation Number: BPM058455

RFQ Issue Date: August 17, 2026

RFQ Issuing Office: Maryland State Retirement Agency (SRA/State/Agency)

Procurement Officer: Jane Noble Maryland State Retirement Agency 120 E. Baltimore Street, Room #1600 Baltimore, MD 2120 e-mail: procurement@sra.state.md.us Contract Manager:

e-mail:

David Rongione Maryland State Retirement Agency 120 E. Baltimore Street, Baltimore, MD 21202 drongione@sra.state.md.us

Quotes are to be sent to: Submit Via eMMA

Quotes Due (Closing) Date and Time:

August 27, 2026, at 5:00 P.M Local Time

Contract Type: Firm Fixed Price

Contract Term Start Date: 9/1/2026 End Date: 8/31/2027

Primary Place of Performance:

Maryland State Retirement Agency 120 E. Baltimore Street Baltimore, MD 21202

SBR: No

MBE Goal: None

VSBR Goal: None

Federal Funding No mailto:procurement@sra.state.md.us

1 Purpose

1.1 Contract Description

1.1.1 The State Retirement Agency (SRA or the "Agency") is issuing this Request for Quote

(RFQ) in order to procure an annual subscription agreement for the Workiva SLED Audit Management Solution.

1.1.2 It is the Agency’s intention to obtain goods and services, as specified in Section 3 of this RFQ, and from a contract between the selected Contractor and the State.

1.1.3 The Agency intends to make a single award for the subscription of the Workiva SLED Audit Management Solution.

1.1.4 A Contractor, either directly or through its subcontractor(s), must be able to provide all goods and services, and meet all of the requirements requested in this solicitation. The successful Contractor shall remain responsible for Contract performance, regardless of subcontractor participation in the work.

1.2 Procurement Officer and Contract Manager

1.2.1 The Procurement Officer is the sole point of contact in the Agency for purposes of this solicitation prior to the award of any Contract. The name and contact information of the Procurement Officer is indicated in the Key Information Summary Sheet (near the beginning of the solicitation, after the Title Page and Notice to Contractors). The Agency may change the Procurement Officer at any time by written notice.

1.2.2 The Contract Manager is the Agency’s representative for this Contract who is primarily responsible for Contract administration functions after Contract award. The name and contact information of the Contract Manager are indicated in the Key Information Summary Sheet. The Agency may change the Contract Manager at any time by written notice.

1.3 Quotes Due (Closing) Date and Time

1.3.1 This quote will be a firm fix price for the services requested in this RFQ.

1.3.2 Please allow quotes provided in response to this RFQ to be valid for at least 90 days after the set due date above.

1.4 Contract Term

The Workiva maintenance contract has a start date of September 1, 2026, and an end date of August 31, 2027.

1.5 Award Basis

The Contract shall be awarded to the responsible Contractor submitting a responsive Quote with the most favorable Total Quote Price for providing the goods and services as specified in this Request for Quote. The most favorable Total Quote Price will be the lowest price total on Attachment A - Quote Form.

1.6 Cancellations

The State reserves the right to cancel this Request for Quote or accept or reject all Quotes, in whole or in part, received in response to this Request for Quote.

1.7 Protest/Disputes

Any protest or dispute related, respectively, to this solicitation or the resulting Contract shall be subject to the provisions of COMAR 21.10 (Administrative and Civil Remedies).

1.8 Mandatory Contractual Terms

By submitting a Quote in response to this Request for Quote, a Contractor, if selected for award, shall be deemed to have accepted the terms and conditions of this solicitation. Any exceptions to this Request for Quote, including any exceptions to the Required Contract Terms, may result in having the Quote deemed unacceptable, or classified as not reasonably susceptible of being selected for award.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.

2 Minimum Qualifications

2.1 The Contractor must provide proof with its Proposal that the following Minimum Qualifications have been met:

2.1.1 Contractor must be an authorized provider of Workiva Software.

3 Scope of Work

3.1 Summary Statement

3.1.1 The Maryland State Retirement Agency (MSRA or the "Agency") is issuing this Request for Quotes (RFQ) to seek a qualified firm (Contractor) to provide an annual subscription agreement for the Workiva SLED Audit Management Solution.

3.2 Background and Purpose

3.2.1 The Internal Audit Division of the Maryland State Retirement Agency (MSRA) is soliciting for a Contractor to provide an annual subscription agreement for the Workiva SLED Audit Management Solution.

3.2.2 Workiva shall be used by the Agency’s Internal Audit Division to perform risk assessments, development of audit plans, workpaper management solution, follow-up audits, documenting issues and remediation.

3.3 Invoicing

3.3.1 The Contractor shall e-mail the original of each invoice to the Contract Monitor, David

Rongione at e-mail address: drongione@sra.state.md.us.

3.3.2 All invoices for services shall be verified by the Contractor as accurate at the time of submission.

3.3.3 An invoice not satisfying the requirements of a Proper Invoice (as defined in COMAR 21.06.09) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information, without error:

A. Contractor name and address;

B. Remittance address;

C. Federal taxpayer identification (FEIN) number, social security number, as appropriate;

D. Invoice period (i.e., time period during which services covered by invoice were performed);

E. Invoice date;

F. Invoice number;

G. State assigned Contract number;

H. State assigned (Blanket) Purchase Order number(s);

I. Goods or services provided;

J. Amount due; and

K. Any additional documentation required by regulation or the Contract.

3.3.4 Invoices will contain the fixed price for services reflected on the quote form.

3.3.5 The State Retirement Agency reserves the right to reduce or withhold Contract payment in the event the Contractor does not provide the State Retirement Agency with all required deliverables within the time frame specified in the Contract or otherwise breaches the terms and conditions of the Contract until such time as the Contractor brings itself into full compliance with the Contract.

3.3.6 Any action on the part of the State Retirement Agency, or dispute of action by the Contractor, shall be in accordance with the provisions of Md. Code Ann., State Finance and Procurement Article §§ 15-215 through 15-223 and with COMAR 21.10.04.

3.3.7 The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes and transportation taxes. The Contractor, however, is not exempt from such sales and use taxes and may be liable for the same.

3.3.8 Invoices for final payment shall be clearly marked as “FINAL” and submitted when all work requirements have been completed and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than 60 calendar days from the Contract termination date.

4 Procurement Instructions

4.1 Receipt, Opening and Recording of Quotes

4.1.1. Upon receipt, each Quote and any timely modification(s) to a Quote shall be stored in a secure place until the time and date set for Quote opening. Before Quote opening, the State may not disclose the identity of any Contractor.

4.1.2 Quotes shall not be opened publicly. The name of each Contractor, the Total Quote Price, and such other information regarding the Quote will be recorded and evaluated for award.

4.2 Award Basis

4.2.1 A Contract shall be awarded to the responsible Contractor submitting a responsive Quote with the most favorable Quote price or most favorable evaluated Quote price for providing the services as specified in this RFQ. Contractors must Quote all line items. Partial or incomplete Quotes will be rejected unless otherwise stated in the solicitation.

4.2.2 Award of this contract will not be final and complete until after: (1) the Contractor submits complete and satisfactory documentation required under the Contract and/or documentation required by the Procurement Officer; and (2) the Contract and / or Purchase Order is signed by the Department following any required approvals of the Contract.

4.3 Verification of Registration and Tax Payment

4.3.1 Before a business entity can do business in the State, it must be registered with the State

Department of Assessments and Taxation (SDAT). SDAT is located at State Office Building, Room 803, 301 West Preston Street, Baltimore, Maryland 21201. For registration information, visit https://www.egov.maryland.gov/businessexpress.

4.3.2 It is strongly recommended that any potential Contractor complete registration prior to the Quote due date and time. The Contractor’s failure to complete registration with SDAT may disqualify an otherwise successful Contractor from final consideration and recommendation for Contract award.

5 SMALL PROCUREMENT CONTRACT

State of Maryland <<Name of Contractor>> Acting through the State Retirement Agency <<Contractor's Address>> (“Agency”) 120 East Baltimore Street Baltimore, MD 21202

CONTRACT NO.: SRA 27-05C eMMA# BPM058455

CONTRACT DESCRIPTION: To provide an annual subscription agreement for the Workiva SLED Audit Management Solution software product

CONTRACT AMOUNT:

(Write out the exact amount in words) (Write out the exact amount in numbers)

CONTRACT START DATE: CONTRACT END DATE:

September 1, 2026 August 31, 2027

THIS CONTRACT (the “Contract”) is entered into and effective on the Contract Start Date stated above by and between the State of Maryland, acting through the Maryland State Retirement Agency, and <<Name of Contractor>> (“Contractor”). The parties hereto for the consideration herein mentioned do mutually agree as follows:

STATEMENT OF WORK: The Contractor shall furnish all labor, equipment, and materials and perform the work above described under Contract Description and for the Contract Amount stated above, in strict accordance with the conditions, affidavits, and proposals either contained herein or attached hereto and in strict accordance with the specifications; unit price schedules, if applicable; drawings; and Contractor’s proposal, all of which are incorporated into this Contract and subject to the Terms and Conditions stated below.

TERMS AND CONDITIONS:

(1) Termination for Non-appropriation. If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, this Contract shall be terminated automatically as of the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits or costs incurred after termination.

(2) Maryland Law Prevails. The law of Maryland shall govern the interpretation and enforcement of this Contract.

(3) Disputes. Disputes arising under this Contract shall be governed by State Finance and Procurement Article, Title 15, Subtitle 2, Part III, Annotated Code of Maryland, and by COMAR 21.10. Pending resolution of a dispute, the Contractor shall continue to perform this Contract, as directed by the Procurement Officer.

(4) Changes. This Contract may be amended only with the written consent of both parties. Amendments may not significantly change the scope of the Contract (including the Contract price).

(5) Termination for Default. If the Contractor does not fulfill obligations under this Contract or violates any provision of this Contract, the State may terminate the Contract by giving the Contractor written notice of termination. Termination under this paragraph does not relieve the Contractor from liability for any damages caused to the State. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11B.

(6) Nondiscrimination. The Contractor shall comply with the nondiscrimination provisions of federal and Maryland law, including, but not limited to, the provisions of State Finance and Procurement Article, Title 19, Annotated Code of Maryland.

(7) Anti-Bribery. The Contractor certifies that, to the Contractor's best knowledge, neither the Contractor nor (if the Contractor is a corporation or partnership) any of its officers, directors, or partners nor any employee of the Contractor who is directly involved in obtaining contracts with the State or with any county, city, or other subdivision of the State, has been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United States.

(8) Termination for Convenience. The State may terminate this Contract, in whole or in part, without showing cause upon prior written notice to the Contractor specifying the extent and the effective date of the termination. The State shall pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of termination and all reasonable costs associated with the termination of the Contract. However, the Contractor may not be reimbursed for anticipatory profits not earned up to the termination date. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12A(2).

(9) Prompt Pay Requirements.

(a) This Contract and all subcontracts issued under this Contract at any tier are subject to the provisions of State Finance and Procurement Article, §15-226, Annotated Code of Maryland, and COMAR 21.10.08. In Section (9)(a)—(d) of this provision, the terms “undisputed amount,” “prime contractor,” “contractor,” “subcontractor,” and “supplier” have the meanings stated in COMAR 21.10.08.01.

(b) The Contractor shall promptly pay its subcontractors and suppliers an undisputed amount to which a subcontractor or supplier is entitled for work performed under this Contract within 10 days after the Contractor receives a progress payment or final payment for work under this Contract.

(c) If the Contractor fails to make payment within the period prescribed in Section (9)(b) of this provision, a subcontractor or supplier may request a remedy in accordance with COMAR 21.10.08.

(d) The Contractor shall include in its subcontracts at any tier for work under this Contract wording that incorporates the provisions, duties, and obligations of Section (9)(a)—(d) of this provision, State Finance and Procurement Article, §15-226, Annotated Code of Maryland, and COMAR 21.10.08.

SIGNATURES APPEAR ON NEXT PAGE

IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the date first set forth herein.

WITNESS/ATTEST: FOR <<Name of Contractor>>

_____________________________________ By: ______________________________ (Witness for Contractor) Authorized Signature / Date

<<Contractor Signature Name>> Name Typed <<Contractor Signature Title>>

Title <<Contractor FEIN or S.S.N.>>

Federal Employer Identification Number

(FEIN) or S.S.N.

FOR THE STATE OF

MARYLAND

Maryland State Retirement Agency Authorized Signature / Date ______Jonathan Martin______________

__Acting Executive Director _________

APPROVED FOR FORM AND LEGAL SUFFICIENCY

THIS __ DAY OF __, 2026.

Andrea E. Young, Senior Counsel

ASSISTANT ATTORNEY GENERAL

6 Quote Format

6.1 One Part Submission

Each Contractor shall submit its Quote with all Required Quote Submissions.

6.2 Labeling

Each Contractor is required to label the sealed Quote with the RFQ title and number, name and address of the Contractor, and closing date and time for receipt of the Quotes.

6.3 Quote Price Form

The Quote shall contain all price information in the format specified on the Quote Form. The Contractor shall complete the Quote Form only as provided in the Quote Pricing Instructions and the Quote Form. Do not amend, alter, or leave blank any items on the Quote Form or include additional clarifying or contingent language on or attached to the Quote Form. Failure to adhere to any of these instructions may result in the Quote being determined to be non-responsive and rejected by the State Retirement Agency.

6.4 Required Quote Submission

A Contractor shall include the following with its Quote:

6.4.1 Minimum Qualifications Documentation. The Contractor shall submit any Minimum Qualifications documentation that may be required, as set forth in RFQ Section 2.

6.4.3 The Offeror shall furnish any and all agreements and terms and conditions the Offeror expects the State to sign or to be subject to in connection with or in order to use the Offeror’s services under the Contract. This includes physical copies of all agreements referenced and incorporated in primary documents, including but not limited to any software licensing agreement for any software proposed to be licensed to the State under this Contract (e.g., EULA, Enterprise License Agreements, Professional Service agreement, Master Agreement) and any AUP. The State does not agree to terms and conditions not provided in an Offeror’s Technical Proposal and no action of the State, including but not limited to the use of any such software, shall be deemed to constitute acceptance of any such terms and conditions. Failure to comply with this section renders any such agreement unenforceable against the State.

7 Quote Evaluation and Award

7.1 Quote Evaluation Criteria

The Quotes will be evaluated based on the Total Quote Price, as per COMAR 21.02.13. All responsible Contractors will be ranked from the lowest (most advantageous) to the highest (least advantageous) price based on the Total Quote Price as submitted on Attachment A - Quote Form.

7.2 Award Determination

Award will be made to the responsible Contractor who submits to the State the responsive Quote that has the lowest Total Quote Price.

Attachment A. Quote Instructions & Form

A-1 Quote Instructions

In order to assist each Contractor in the preparation of its Quote and to comply with the requirements of this solicitation, Quote Instructions and a Quote Form have been prepared. Each Contractor shall submit its Quote on the Quote Form in accordance with the instructions on the Quote Form and as specified herein. Do not alter the Quote Form or the Quote may be determined to be not responsive. The Quote Form is to be signed and dated, where requested, by an individual who is authorized to bind the Contractor to the prices entered on the Quote Form.

The Quote Form is used to calculate the Contractor’s TOTAL QUOTE PRICE. Follow these instructions carefully when completing your Quote Form:

A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct.

B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this RFQ and may not be contingent on any other factor or condition in any manner.

C) All calculations shall be rounded to the nearest cent, e.g., .344 shall be .34 and .345 shall be .35.

D) Any goods or services required through this RFQ and proposed by the vendor at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.

E) Every blank in every Quote Form shall be filled in. Any changes or corrections made to the Quote Form by the Contractor prior to submission shall be initialed and dated.

F) Except as instructed on the Quote Form, nothing shall be entered on or attached to the Quote Form that alters or proposes conditions or contingencies on the prices. Alterations and/or conditions may render the Quote not responsive.

G) It is imperative that the prices included on the Quote Form have been entered correctly and calculated accurately by the Contractor and that the respective total prices agree with the entries on the Quote Form. Any incorrect entries or inaccurate calculations by the Contractor will be treated as provided in COMAR 21.05.02.12 and may cause the Quote to be rejected.

H) All Quote prices entered below are to be fully loaded prices that include all costs/expenses associated with the provision of services as required by the RFQ. The Quote price shall include, but is not limited to, all: labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor. If labor rates are requested, those amounts shall be fully loaded rates; no overtime amounts will be paid.

I) Unless indicated elsewhere in the RFQ, sample amounts used for calculations on the Quote Form are typically estimates for evaluation purposes only. Unless stated otherwise in the RFQ, the State Retirement Agency does not guarantee a minimum or maximum number of units or usage in the performance of the Contract.

J) Failure to adhere to any of these instructions may result in the Quote being determined not responsive.

A-1 Quote Form

The Quote Form shall contain all price information in the format specified on these pages. Complete the Quote Form only as provided in the Quote Instructions. Do not amend, alter, or leave blank any items on the Quote Form. Failure to adhere to any of these instructions may result in the Quote being determined not responsive.

Provide your total Quote Price to provide Workiva Pension Reporting Solution for Governmental Pensions System services as described in the scope of work. Quote provided needs to be valid for 90 days after the RFQ due date provided in the key information summary sheet.

Line

Part Number Description Quantity Extended Price

1 WK-S-AM3-2 SLED Audit Management Solution – One year subscription

Service Dates: September 1, 2026, through August 31, 2027

Total Quote Price $

Submitted by:

Signature of Authorized Representative Date

Printed Name and Title:

Telephone:

Email address:

Contractor Company Name:

Contractor Company Address:

Location(s) from which goods/services will be provided/performed (City/State):

FEIN:

eMMA #:

4.3 Verification of Registration and Tax Payment