RFQ with Floor Plans.pdf

UNITED STATES BANKRUPTCY COURT

NORTHERN DISTRICT OF MISSISSIPPI

SHALLANDA J. CLAY

Clerk

NANCY R. PATTERSON

Chief Deputy

Thad Cochran U.S. Bankruptcy Courthouse 703 Highway 145 North Aberdeen MS 39730 (662)369-2596

TITLE:

ISSUED BY:

DATE ISSUED:

PROPOSAL DUE DATE AND TIME:

SITE VISIT:

OFFER EXPIRATION DATE:

Request for Quotation#25-1000 – Cubicle workstations and desks

Whitley Caradine, Contracting Officer U.S. Bankruptcy Court 703 Highway 145 North Aberdeen, MS 39730

July 31, 2025

On or before, Monday, August 11, 2025, at 4 p.m. CDT. Quotations received after this date and time will be considered late.

Site visits are available upon request.

Please contact the contracting office to schedule a time to view the space.

Offers will be valid for 60 days unless a different period is specified by the Offeror.

Special Note: This is a request for GSA Schedule Pricing.

Dear Sir or Madam:

The United States Bankruptcy Court for the Northern District of Mississippi (hereinafter “MSNB”) seeks quotations from qualified vendors to provide the purchase, delivery, and installation of cubicle workstations and desks, as well as the disassembly and removal of existing cubicles and modular components in the Case Administration area on the First Floor of the Thad Cochran U.S. Bankruptcy Courthouse, located at 703 Highway 145 North, Aberdeen, Mississippi.

If you are interested in bidding on this project, please submit your quote via email to Whitley_Caradine@msnb.uscourts.gov on or before the deadline listed above. Alternatively, quotes may be mailed to:

US Bankruptcy Court Northern District of MS Attn: Whitley Caradine 703 Highway 145 North Aberdeen, MS 39730

Rejection of Responses MSNB reserves the right to reject any or all responses to this RFQ.

Cost of Preparation of Quotation.

This RFQ does not commit the Court to cover any costs incurred in the preparation or submission of a quotation. Vendors are also reminded that the Contracting Officer is the only individual authorized to legally commit the Court to the expenditure of public funds in connection with any acquisition.

Cancellation

MSNB reserves the right to cancel or suspend this RFQ at any time, for any reason. The Court shall have no liability for such cancellation.

mailto:sunday_heuser@nynd.uscourts.gov

Evaluation and Selection of Vendor

Vendor quotations will be evaluated based on the following criteria:

• Product compatibility and reliability

• Quality of service

• Lowest technically acceptable price

An award is expected to be made on or before August 12, 2025.

MSNB reserves the right to:

a. Request clarification or additional information from any contractor at any time,

b. Modify, remove, or add requirements to this RFQ and to suspend or reopen the RFQ process,

c. Reject any of all responses and terminate the RFQ at its discretion

GENERAL REQUIREMENTS AND SPECIFICATIONS

1. SUMMARY

The purpose of this RFQ is to solicit quotations from vendors to:

• Procure, deliver, and install new cubical workstations and desks

• Disassemble and remove existing cubical units and modular components

This project supports the reconfiguration of the Case Administration area on the First Floor of the That Cochran U.S. Bankruptcy Courthouse, 703 Highway 145 North, Aberdeen, MS 39730.

2. SCOPE OF WORK

Phase I:

The vendor shall disassemble and remove 11 existing workstations. All components are to be excessed and relocated to an on-site location as directed by MSNB staff. (See attached floor plan for reference.)

Phase II:

The vendor shall procure, deliver, and install the following:

• (8) Cubicle workstations consisting of Haworth 48” monolithic panels with 16” glazed acrylic toppers (Hobson – Grade A, Tartan, Charcoal trim) or equivalent

• (8) National Arrowood 30” x 66” left pedestal desks with left and right grommets, wood-grain laminate surface, finish – 793 Acorn or equivalent

• (8) National Arrowood 24” x 49” right returns with center grommet, finish – 793 Acorn or equivalent

3. Submittals

Vendor quotations must include a detailed, itemized price quote, with separate line items for products, services, labor, and a grand total.

4. General

a. All furniture & equipment shall be new.

b. All performance and physical characteristics listed herein represent minimum acceptable standards, unless otherwise noted.

5. Warranty of Products

Please clearly indicate the warranty period for all items quoted.

During the warranty period, the vendor shall respond to any defect report within thirty (30) calendar days. If additional time is required, a written request for extension must be submitted to the Contracting Officer for approval.

6. Questions

All questions regarding this RFQ should be directed to:

Whitley Caradine Email: whitley_caradine@msnb.uscourts.gov Phone: 662-319-3564

7. Final Notes

Final selection of the vendor is at the sole discretion of the Court and is contingent on the availability of funds.

Thank you for your time and consideration. We look forward to your response.

Sincerely, Whitley Caradine Contracting Officer/Procurement Clerk mailto:whitley_caradine@msnb.uscourts.gov

Office

143 sq. ft.

Office

140 sq. ft.

Office

100 sq. ft.

6 ft wall ft w al l ft w al l

W all wall w all wall w all wall w all

Existing Cubicle Floor Plan 1st Floor

Thad Cochran U.S.

Bankruptcy Courthouse

Office

143 sq. ft.

Office

140 sq. ft.

Office

100 sq. ft.

6 ft wall ft w al l ft w al l

= return side of desk (80")

= doorway opening Cubicles constructed of

Haworth 48" monolithic panels with 16" glazed acrylic toppers

Hobson – Grade A Tartan

Charcoal trim or equivalent

8 - 11' x 9' cubicles with the doorway opening in the middle of the 11' side

8 – L-shaped desks consisting of 8 National Arrowood 30 x 66 Left Pedestal desks Left & Right Grommets

Finish – 793 Acorn or equivalent And

8 National Arrowood 24 x 49 Right returns grommet center Finish – 793 Acorn or equivalent

Proposed Cubical Floor Plan 1st Floor

Thad Cochran U.S.

Bankruptcy Courthouse