RFQ-Window Shade Replacement.pdf

Request for Quote: FA301624Q5170

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a separate RFQ will not be issued.

The solicitation number is FA301624Q5170 and is issued as a Request for Quotation.

This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition circular 2022-08, effective 28 November 2022, and DFARS, effective 28 October 2022.

This purchase is restricted to: Small Business concerns.

NAICS code: 337920 -Window shade rollers and fittings manufacturing

Small business size standard: 1,000 employees_

Building 903 Window Shade Renovation

Please respond to this RFQ by emailing response to: Ms. Lauren May at E-mail: lauren.may.6@us.af.mil and Mr.

Keegan Hoover at Email: keegan.hoover.2@us.af.mil no later than 14:00pm CST, 09 August 2024 (or sooner if possible) in order to be considered timely. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received. Please contact Ms. Lauren May with additional questions at the above noted email address or call (210) 652-9944 no later than 14:00 PM CST, 07 August 2024.

Please provide a quote for the line items listed below. Failure to quote on all CLINs may render the quote unacceptable and ineligible for award consideration.

ITEM DESCRIPTION QTY Unit Unit Price Extended

Amount

0001 BLDG 903 Blinds 1 LO $_____________ $_____________

TOTAL COST $___________

Attachments:

Attachment 1 – Applicable Provisions and Clauses Attachment 2 – Statement of Work (SOW)/Salient Characteristics (as applicable) Attachment 3 – Bdg 903 third floor dimensions

Delivery/Period of Performance (PoP): 30 Days ARO (After Receipt of Order)

Delivery Address:

HQ AETC/SGSR

1850 First St W Bldg. 903 (Third Floor) JBSA Randolph, TX 78150 mailto:lauren.may.6@us.af.mil mailto:keegan.hoover.2@us.af.mil

Please provide the information below:

Company

Name:

DUNS # Required Cage Code Number:

POC: Telephone #

E-Mail Address: Tax ID#:

Special Notes and Instructions:

1. This solicitation is a total set-aside for Small Business concerns. Only quotes submitted by Small Business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not Small Business concern will not be considered for award.

2. 52.212-1- Instructions to Offerors –Commercial Items is incorporated by reference. The following addenda applies to the provision:

Addendum to 52.212-1(b), Submission of Offers. The paragraph is tailored as follows:

i. The vendor must attend a site visit on 07 August 2024 to be considered for award.

ii. The Vendor’s quote shall provide a detailed technical plan that includes: the approach, methodology and proposed solution to satisfy the requirements included in the Statement of Work.

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: "The offeror agrees to hold the prices in its quotation firm for 30 calendar days from the date specified for receipt of submissions."

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(f), Late submissions, modifications, revisions, and withdrawals of offers. The paragraph is tailored as follows:

(f) (1) Vendors are responsible for submitting quotations, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Any quotation, modification, revision, or withdrawal received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is "late" and will not be considered unless itis received before award is made and the Contracting Officer determines that accepting the late submission is in the best interest of the Government.

(2) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time.

Addendum to 52.212-1(g), Contract Award, is deleted in its entirety.

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

(End of Addenda)

3. 52.212-2—Evaluation Commercial Items

(a) 502d CONS/JBKCB will issue a purchase order to the responsible vendor whose quote will be the most advantageous to the Government. The following shall be used to evaluate quotes:

The technically acceptable lowest priced quote will be determined to represent the best value. Only offerors that attend the site visit and sign-in with the Contracting Officer or Contract Specialist will be considered for technical acceptability.

If the Government receives 3 or fewer initial quotes all quotes will be evaluated for Technical Acceptability.

If the Government receives 4 or more initial quotes the Government will only select the 3 lowest priced quotes and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if in the Government’s best interest. If additional quotes are evaluated for technical acceptability they will be selected in the order of price.

Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes. Technical acceptability will be determined by

(A) Acceptable: Quote clearly meets the minimum requirements of the solicitation

(B) Unacceptable: Quote does not meet the minimum requirements of the solicitation.

4. Basis for Award. 502d CONS/JBKCB will award a purchase order resulting from the RFQ to the responsible quoter whose quote conforming to the RFQ will be most advantageous to the Government.

5. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

6. Invoices. All invoices must be submitted electronically through WAWF.

Site Visit. The site visit is mandatory to be considered eligible for award. All contractors, including those with base access must check in with 502 CONS personnel at the Randolph Air Force Base Visitors Center 1 Harmon Drive Building #1032 JBSA Randolph AFB, TX 78150, at 08:00AM on 07 August 2024. Vendors attending the site visit shall notify Ms. Lauren May at the email address in this RFQ of their intent to attend NLT 12 PM CST, 6 August 2024

7. Delivery/Assembly: Delivery shall be FOB Destination and included in CLIN prices noted above, unless otherwise and clearly noted by offeror in submitted offer. The items must be fully assembled and ready for use upon delivery.

8. The following FAR/DFARS provisions and clauses are applicable to this solicitation:

(For full text references, go to www.arnet.gov or http://farsite.hill.af.mil.)

5352.201-9101 AETC Ombudsman (Oct 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, http://www.arnet.gov/ http://farsite.hill.af.mil/ employee-employer actions, contests of OMB Circular A-76 competition performance decisions).(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr.

David E. Jones, Deputy Director of Contracting, AFICC/KT, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-1722, david.jones.3@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/ DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330- 1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency.(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)