RFQ - WDC Gas Line Replacement.docxRFQ - WDC Gas Line Replacement.docx

Warrensville Developmental Center – Natural Gas Line Repair and Replacement

Solicitation: SRC0000040940

Purpose: This solicitation is for the repair and replacement of underground and above ground natural gas lines on the grounds of Warrensville Developmental Center located in Highland Hills, Ohio.

RFQ Schedule:

· RFQ Issued: August 3, 2026 at 1:00 pm

· Inquiry Period Begins: August 3, 2026 at 1:00 pm

· Site Visit: August 11, 2026 at 10:00 am

· Inquiry Period Ends: August 18, 2026 at 1:00 pm

· Quotes Due: August 25, 2026 at 1:00 pm

Site Information:

Warrensville Developmental Center 4325 S. Green Road Highland Hills, OH 44128

Site Visit:

A site visit is required by potential bidders to view the existing system drawings, field conditions and to confirm exact scope of work.

The site visit will be conducted at the Warrensville Developmental Center Site Visit Date: Tuesday, August 11, 2026 Site Visit Time: 10:00 am (EST) Potential Bidders for the site visit shall check in at the Maintenance Building upon arrival and ask for RJ Franklin, Maintenance Superintendent or Dan Schalk, Project Manager.

Specifications:

This project is for the repair and/or replacement of underground natural gas main lines and laterals at Warrensville Developmental Center. Project requires the replacement of approximately 2,800 linear feet of 4” line, 1,000 linear feet of 2” line, and 500 linear feet of 1-1/4” line.

· Replacement of all underground gas main and laterals to buildings from Enbridge gas meter house.

· All new laterals will have gas shut off valves coming from main underground with access from above ground.

· All new laterals will be tied in before existing stepdown regulators at the building with new lockstop valve.

· All piping underground is to be plastic medium-density yellow pipe with #12 solid tracing wire.

· Approximately 80% of installation of pipes require directionally bored, 20% open cut allowed for spotting utilities and at connections for tie-in points for laterals.

· The new main must be installed, in place, and tested before laterals are to be tied into main. Testing procedure will be an air test for 20 lbs. for one hour. This is twice the operating pressure of the current system. Once this test is complete, scheduling with Enbridge Gas Ohio for turnoff and turn on can be arranged.

· On the day of the shutdown, all laterals will have to be run, tested, and connected to the main and Enbridge Gas Ohio will have to do the final test and turn on.

· Connection of piping methods will be butt fusion, stab fitting, and mechanical only at the lateral connections.

· Utilities will need to be marked by a private contractor. The OUPS ticket will not cover the excavation area. The private locating will need to be contracted at the expense of the awarded contractor and should be included in bid.

· Restoration of any grass, sidewalk concrete, asphalt parking lots, and driveways will need to be restored by the contractor and should be included in contingency portion of bid.

· Gas must stay on during project and will only involve a one (1) day shutdown for lateral tie-ins.

· Contactor must apply for and pay permits and other fees associated with the gas service work. This cost should be included in bid.

Additional Specifications:

Exterior natural gas service piping shall be gas company approved polyethylene plastic, PE 2306 or 2406 Type II Grade 3, OR PE 3406 or 3408 Type III Grade 3 conforming to ASTM D2513. Fittings shall be molded polyethylene, and joints shall be butt heat-fusion type conforming to ASTM D3261. Underground valves shall be plastic ball valve, 125 PSI, equal to Nordstrom “polyvalve”. Provide a valve box and cover to grade. Above ground valves shall be iron body lubricated plug valves, 200 PSI, equal to Nordstrom #142 and #143. Provide minimum 30” of burial depth and a copper tracer wire, installed to meet gas company requirements. Verify with the gas company the location of connection, available gas pressure, service size, meter and regulator setting requirements before any installation work.

Requirements:

No work on the equipment covered herein shall be done by subcontractors. The contractor must use trained and qualified personnel directly employed and supervised by him/her, preferably the same technician for each time of service. The bidder shall be regularly engaged in the business of underground gas line construction and replacement.

The contractor shall maintain all necessary licenses, certifications, and registrations throughout the term of the awarded contract. Contractor shall perform all services with reasonable care, skill and diligence as would normally be provided by an experienced consultant and in accordance with industry standards. The contractor must have a working relationship with Enbridge and be experienced with the coordination of natural gas shutdowns, testing, etc.

Warrensville Developmental Center is a Medicaid-certified Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID), operated by the Ohio Department of Developmental Disabilities (DODD), serving individuals with developmental and other disabilities. All individuals to be providing services on the grounds of any DODD Developmental Center shall have not been found guilty of, or pleaded guilty to, any offense set forth in Section 5123.08(1), (2), or (3) of the Ohio Revised Code; nor employ any person to provide services under this RFP who has been found guilty of, or pleaded guilty to any offense set forth in Section 5123.081(1), (2), or (3) of the Ohio Revised Code. The person(s) providing services under this contract will be subject to a criminal background check prior to performing any services at any DODD Developmental Center.

Awarded contractor shall certify that all its employees, while working at any DODD Developmental Center, will not purchase, transfer, use, be under the influence of, or possess illegal drugs or alcohol, or abuse prescription drugs in any way. Contractor shall comply with all applicable provisions of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA), both in the provision of specified services and in its employment practices.

Contractor shall not be subject to an “unresolved” finding for recovery under Section 9.24 of the Ohio Revised Code. If there is a finding for recovery, the Contractor’s submission will be rejected.

All contract work must be completed during the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, unless prior arrangements are made with the Developmental Center’s project contact person. Contractor shall complete work for each specific job/task on consecutive days; this includes installation work.

The contractor must always keep the work area safe and must provide and use OSHA-approved barricades for any work that is exposed to the public. Contractor must always secure his tools and materials. Contractor must clean his work area of all refuse and scrap materials at the end of each workday.

The contractor must provide all parts, labor and fees associated with acquiring any necessary permits and associated engineering services as required to complete this project.

Inquiries:

From the issuance date of this solicitation, until a contract is awarded to a bidder, there may not be communications concerning the RFQ between any supplier who expects to submit a quote, and any employee of DODD involved in the issuing of the RFQ. The only exception is provided through the submission of written requests for clarification/interpretation via the RFQ through the OhioBuys website during the inquiry period.

Prospective bidders may make inquiries or seek clarifications regarding this RFQ any time during the inquiry period listed in the solicitation Calendar of Events. To make an inquiry, prospective bidders must use the Inquiry tab on the solicitation in OhioBuys to submit all inquiries or seek clarification.

Prospective bidders submitting inquiries will receive an immediate acknowledgement by e-mail that their inquiry has been received. The prospective bidder who submitted the inquiry will not receive an e-mail response to the question but will need to view the response on the OhioBuys website where it will be posted for viewing by all prospective bidders.

Attachments to an inquiry are not visible to DODD, so please include all questions in the inquiry description field.

DODD will try to respond to all properly posed inquiries within 48 hours, excluding weekends and state holidays. DODD will not respond to any inquiries received after the date and time indicated on the RFQ. Prospective bidders who attempt to seek information or clarifications verbally will be directed to reduce their questions to writing in accordance with the terms of this RFQ and state purchasing policy. No other form of communication is acceptable, and use of any other form of communication or any attempt to communicate with DODD staff or any other agency of the State to discuss this RFQ may result in the bidder being deemed ineligible.

Bid Submittal: Bidders must complete the “Item Grid” and attach an electronic copy of their quote within the solicitation in Ohio Buys. The quote must include all parts, labor and fees associated with acquiring any necessary permits required to complete this project.

Prevailing Wages:

When the project exceeds the prevailing wage threshold levels, the contract is subject to Ohio Prevailing Wage Laws, Chapter 4115 of the Ohio Revised Code and the Contractor shall comply with all provisions contained therein. By submitting a bid, the bidder guarantees that the prevailing wage scale to be paid to all labor employed on the contract shall be in accordance with the published schedule of the prevailing hourly wage and fringe benefits ascertained and determined by Ohio Department of Commerce, Wage and Hour Bureau for the county in which the work is being performed. The following links will provide information on prevailing wage requirements, rates, and laws.

Prevailing Wage Threshold Levels https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-resources/prevailing-wage-threshold-levels Prevailing Wage Rates Contractor shall be responsible for verification of current classification rates for work location(s). Prevailing wage rates may change throughout the life of the project, and it is the responsibility of the contractor to be in line with current rates.

Bidder may access the Ohio Department of Commerce, Wage & Hour Bureau at its website, https://wagehour.com.ohio.gov/w3/webwh.nsf/wrlogin/?openform, to obtain the current wage rates.

Time of Performance:

The initial awarded contract is estimated to become effective on September 1, 2026, and remain effective through June 30, 2027, or until terminated as provided in the contract.

Evaluation / Award: Bids will be evaluated, and the contract will be awarded to the lowest responsive and responsible bidder as determined by the agency.

Attachments:

The following attachments must be completed and submitted as part of the bidder’s quote in OhioBuys in order to be considered for award.

· Standard Affirmation and Disclosure Form The Standard Affirmation and Disclosure Form attached to the RFQ must be completed, signed by an authorized official of the bidder’s organization, and submitted with any quote to be considered.

· Contractor Information Form The Contractor Information Form attached to the RFQ must be completed and submitted with any quote to be considered.

· Contractor Certification Statement Form – Required Only If Applicable All bids will be considered for preferences, with Bidders being able to qualify for any number of preferences (i.e., Buy American, Buy Ohio, and VBE). If an bidder is claiming preferences, the Certification Statement Form must be completed and submitted with the quote for it to be applied to quote evaluation.

Solicitation Process:

A site visit has been scheduled on Tuesday, August 11, 2025, at 10:00 am (EST) in order to view the exact scope of work of natural gas lines on the grounds of Warrensville Developmental Center, at which time potential bidders may inquire regarding additional requirements.

Bidder is required to complete the item grid, attach an electronic copy of their quote, and required forms (listed under attachments) within the solicitation in OhioBuys. Quotes must be valid for a minimum of 30 days.

Bids will be evaluated, and the contract for services will be awarded to the lowest responsive and responsible bidder as determined by the agency.