RFQ W912DY-25-Q-0084 MCB Hawaii Bldgs 7004 7005 7006 Microwaves.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested at this time.

The requirement is to procure microwaves that will be used in a housing type facility. The combined synopsis/solicitation/Request For Quote (RFQ) number is W912DY-25-Q-0084. This number shall be referenced by contractors on their quotes and related correspondence. This RFQ is a small business set aside. The NAICS code is 335220. Contractors must be registered in the System of Award Management (SAM) with no exclusions in order to be considered for award. The website for SAM is: https://www.sam.gov/portal/public/SAM/.

As shown in the attached Standard Form 1449 (SF 1449), the following is a summary of the requirement:

CONTRACT LINE ITEMS, Unit(s) of Measure, Quantity: Refer to SF1449

FREIGHT ON BOARD (FOB): Destination FURNITURE INSTALLATION START DATE (FISD): 21 May 2025 FURNITURE INSTALLATION COMPLETION DATE (FICD): 23 May 2025 FURNITURE INSTALL LOCATION: Refer to SF1449 (Table 1 in Attachment #3) CONTRACT TYPE: Firm-fixed price (FFP) subject to availability of funds.

The following attachments are included in this RFQ:

(1) Attachment 1, Line Item Pricing Spreadsheet (Excel Format) - To be completed by contractor and returned to the Government POC listed below.

(2) Attachment 2 - Furniture Item Description (FID)

(3) Attachment 3 - Statement of Work (SOW)

(4) Attachment 7, Technical Document Checklist - To be completed by contractor and returned to the Government POC listed below.

(5) SF1449, Request for Quotes (RFQ) - To be completed by contractor and returned to the Government POC listed below. Pricing on the SF1449 must match pricing on the Attachment #1.

The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99, August 2024. Full text versions of clauses can be found at http://farsite.hill.af.mil/. The following provisions and clauses apply to this acquisition. Additional clauses are in the attached

SF1449.

FAR 52.204-7, System for Award Management FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems FAR 52.209-5, Certification Regarding Responsibility Matters FAR 52.212-1, Instructions to Offerors – Commercial Items (Deviation 2018-O0013) FAR 52.212-2, Evaluation -- Commercial Items.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The successful contractor will be the one whose quote is rated acceptable on technical, schedule and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total price. The following factors shall be used to evaluate offers:

(1) Price;

(2) Past Performance;

(3) Technical capability of the item(s) offered to meet the Government requirement;

(4) Schedule

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Alternate I) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items.

https://www.sam.gov/portal/public/SAM/

FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items.

FAR 52.232-40, Providing Accelerated Payment to Small Business subcontractors

Questions regarding this RFQ are due no later than 26 March 2025 at 1400 (CST) and sent via email to Cheryl.C.Smith@usace.army.mil, and CEHNC-FurnitureQuotes@usace.army.mil.

Quotes are due no later than 31 March 2025 at 1000 (CST) and sent via email to Cheryl.C.Smith@usace.army.mil and CEHNC-FurnitureQuotes@usace.army.mil.

Quotes shall contain:

(1) SF1449, completed by contractor and signed. Pricing on the SF1449 must match pricing on the Attachment 1.

(2) Attachment 1, in Excel format, completed by contractor with pricing for all line items shown.

(3) Technical documents, completed by contractor, organized and sequential according to Attachment 1, and presented in a manner (highlighted, cross-referenced, etc.) that enables the Government to make a conclusive determination whether or not quoted items meet the specifications described in Attachment 2.

Pricing shall be valid for 120 days.

Amendments to this RFQ will be provided in the same manner as the initial RFQ, which is by public notice on Federal Business Opportunities (FBO).

W912DY25Q0084

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot

FURNISHINGS: MCB HAWAII BLDG 7004

FFP

The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for MCB HAWAII BLDG 7004, in accordance with the attached Line Items, Item Descriptions and Statement of Work.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: 7290

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Lot

FURNISHINGS: MCB HAWAII BLDG 7005

FFP

The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for MCB HAWAII BLDG 7005, in accordance with the attached Line Items, Item Descriptions and Statement of Work.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: 7290

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Lot

FURNISHINGS: MCB HAWAII BLDG 7006

FFP

The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for MCB HAWAII BLDG 7006, in accordance with the attached Line Items, Item Descriptions and Statement of Work.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: 7290

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 6 Months

OPTION CONUS STORAGE: MCB HAWAII BLDG 7004

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: S215

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 6 Months

OPTION CONUS STORAGE: MCB HAWAII BLDG 7005

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: S215

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 6 Months

OPTION CONUS STORAGE: MCB HAWAII BLDG 7006

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0007 6 Months

OPTION OCONUS STORAGE: MCB HAWAII BLDG 7004

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: S215

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0008 6 Months

OPTION OCONUS STORAGE: MCB HAWAII BLDG 7005

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0009 6 Months

OPTION OCONUS STORAGE: MCB HAWAII BLDG 7006

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: S215

NET AMT

INSTRUCTIONS TO QUOTERS

1. FURNITURE INSTALL INFORMATION:

A. Estimated award date is: 04 April 2025

B. Required install dates are as follows:

Building 7004 Furniture Install Start Date: 21-May-2025 Furniture Install Completion Date: 23-May-2025

Building 7004 Contractor Furniture Install Start Date (FISD): ___________________________

(date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD):

(date, not ARO)

Building 7005 Furniture Install Start Date: 21-May-2025 Furniture Install Completion Date: 23-May-2025

Building 7005 Contractor Furniture Install Start Date (FISD): ___________________________

(date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD):

(date, not ARO)

Building 7006 Furniture Install Start Date: 21-May-2025 Furniture Install Completion Date: 23-May-2025

Building 7006 Contractor Furniture Install Start Date (FISD): ___________________________

(date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD):

(date, not ARO)

Applicable only to Small Business Set Asides acquisitions which are over the Simplified Acquisition Threshold (SAT) (Reference the face page of the Request for Quote).

For 100% small business set-asides, each contractor is required to be in compliance with the non-manufacturer rule as annotated in FAR 19.102 and 13 CFR 121.406. Therefore, each Contractor desiring to submit a quote in response to this Request for Quotes (RFQ) shall state below where they intend to perform product manufacturing under this contract. If a Contractor does not state and/or certify below as to the truthful and accurate location of where they intend to perform product manufacturing, that Contractor may be considered ineligible for award on the basis of non-responsiveness to this Request for Quote at the discretion of the Contracting Officer.

The actual place of manufacturing for items required under this contract shall be (provide the full address of the place of manufacture) ________________________________________________________________________.

C. Specific install instructions are contained in the Statement of Work (SOW), Attachment # 3.

2. SHIPPING/STORAGE INFORMATION

A. The Contractor shall ship goods on an FOB Destination basis.

B. Contractors shall quote six month’s storage cost in the SF-1449 form on each of the two storage CLINs to be considered eligible for award. If a storage fee is not included in pricing, the Contractor’s quote may be considered a non-conforming response to the solicitation. A quote for six months of storage is required for when the need for storage is identified prior to leaving the Continental United States (CONUS), and a quote for storage is required for when the need for storage is identified after items have departed CONUS. These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage. Storage needed for partial shipments will be prorated by the price of the items stored relative to the total price of all of the items ordered. Storage will only be funded by modification and at the discretion of the Contracting Officer. Storage will be a firm fixed price amount. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.).

The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location. If storage is required in excess of 6 months, a new amount will be negotiated. If the storage cost is incurred, fast payment procedures may be implemented in accordance with FAR 52.213-1. If storage is required, payment may be approved for 85% of the total supplies only. Installation and the remaining 15% of supplies will be approved for payment once all responsibilities have been completed as set forth in the contract. Contractors shall coordinate delivery and installation with Government Technical Representative (TR) shown in the SOW, and save records of these communications with the goal of successful delivery and installation. This requirement for coordination includes, but is not limited to, communicating with the Government TR prior to shipping items in order to prevent unnecessarily expensive storage costs.

C. The Contractor shall provide a Certification of Conformance for any order that will be stored in a warehouse for which the Contractor desires partial payment in advance of installation of the furnishings. FAR 52.246-15 addresses how to complete a certificate of conformance, and can be found in Attachment # 4, “Order Clauses.”

D. Destination/Ship to Address and Transportation Information: See Table 1 in SOW, Attachment # 3.

3. INSPECTION AND ACCEPTANCE

Inspection and Acceptance must be by the Government TR. See Table 1 in SOW, Attachment # 3.

4. LIST OF ATTACHMENTS

ATTACHMENT # 1 – LINE ITEM PRICING 03 pages ATTACHMENT # 2 – FURNITURE ITEM DESCRIPTIONS (FID) 04 pages ATTACHMENT # 3 – STATEMENT OF WORK 25 pages ATTACHMENT # 4 – ORDER CLAUSES 53 pages ATTACHMENT # 5 – CONTRACTOR PERFORMANCE EVALUATION 2 pages ATTACHMENT # 6 – ACCIDENT PREVENTION PLAN 7 pages ATTACHMENT # 7 – ORDER COMPLETION STATEMENT 1 page ATTACHMENT # 8 – TECHNICAL DOCUMENTS CHECKLIST 2 pages

5. CONTRACTING OFFICER’S INSTRUCTIONS AFTER AWARD

A. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO) or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

B. The Contractor shall be responsible to coordinate the installation of its items with the site Technical Representative at least 30 days before the installation start date. At this time any special security/install instructions will be provided by the Government to that Contractor. The Contractor shall refer to the Statement of Work (Attachment #3) for additional installation instructions. If additional days for installation are needed, a justification should be provided at the time of quote for approval by the Contracting Officer.

C. Security issues (e.g. getting on and off post), logistical discussions of the installation process shall be coordinated with the Furniture Management Officer (FMO).

D. If a subcontracted GSA item is found to be unavailable after award, and Government acceptance of a substituted item is requested, the Contractor shall submit to the Contracting Officer copies of the GSA contract terms and conditions along with the technical data sheets for the proposed substitute item.

E. Safety Plans. The Contractor is responsible for submitting a completed safety plan within one month after contract award, or where expedited installation is required NLT 10 days before installation. NO installation will be permitted without an approved safety plan. The Contractor shall not begin installing items until a safety plan has been submitted to and approved by the Government. All safety plans shall be emailed to:

furnishinginvoices@usace.army.mil

F. The Contractor shall comply with all laws, rules and regulations of the installation, including but not limited to, the following: No weapons of any kind are to be carried by any person or transported in any vehicle entering an Army installation. Truck drivers carrying any kind of weapon will be denied access to the Army installation.

G. If requested by the Contracting Officer, the Contractor shall provide reports for quoted items.

6. INVOICES

A. Partial order invoices will not be accepted. Invoices may be submitted for one building of a multi-building delivery order only with the approval of the Contracting Officer, following the complete installation of the one building by the Contractor and acceptance by the Government.

B. All invoices shall be emailed to the following email address for processing: FurnishingInvoices@usace.army.mil

C. The Contractor shall return a signed Attachment # 7, Order Completion Statement, with its final invoice.

Invoices shall not exceed the contract amount. A final invoice submitted without a signed Order Completion Statement will be rejected.

7. SUBCONTRACTING/JOINT VENTURE PARTNER

A. Contractor Teaming Arrangements (CTAs– see http://www.gsa.gov/cta) and subcontracting will be acceptable to provide a total solution for this requirement.

B. Contractor Teaming Arrangements (CTAs) by General Services Administration (GSA) Multiple Award Schedule (MAS) Contractors are strongly encouraged to ensure success. If an entity is identified as a team member (which means a Schedule Contractor working with another Schedule Contractor, and is distinguished from working as a subcontractor), their quote shall be priced based on their GSA schedule, minus any Contractor discount that may be provided at the delivery order level.

C. Subcontractors, whether they hold an MAS or not, are not part of the team for CTA purposes, and are not a party to the CTA agreement. Subcontractors (even if the subcontractor holds a GSA MAS) shall utilize the labor categories/items rates/prices of the GSA MAS prime Contractor under which they are subcontracting; the same conditions apply to a CTA member who would perform as a subcontractor for a specific delivery order, and not as a CTA member.

D. In the case of small business set-asides, all CTA members shall be small businesses.

8. INSTRUCTIONS TO CONTRACTORS

A. The Contractor shall provide pricing for all items listed in the RFQ for the quote to be accepted by the Government.

B. The Contractor shall complete the furniture installation schedule under FURNITURE INSTALL INFORMATION and include in the quote submission.

C. All quoted items shall meet the specifications defined in the Furniture Item Description (FID), Attachment # 2.

D. Name brand, model numbers, and GSA contract numbers shall be provided for all quoted GSA items, including pass-thru items and those manufactured by the Contractor. Pursuant to DFARS 252-225-7020, submission of a proposal in response to this RFQ shall serve as offeror’s AFFIRMATION AND CERTIFICATION that all end products, materials, and supplies to be delivered, whether supplied by the offeror or its subcontractors, under any subsequent contract awarded to offeror under this RFQ, shall be U.S. made, qualifying country made or designated country made, UNLESS offeror’s proposal EXPRESSLY AND CONSPICIOUSLY identifies specific end products, materials, and supplies to be so delivered that are not compliant as described.

E. At the time of their quote, Contractor shall provide the most current GSA documentation that is highlighted or contains other markings, which brings immediate attention to the information, and enables the Government to remove all doubt whether the Contractor has or has not met the specifications shown in the FID.

F. Technical Data Sheets Required. Current and complete cut sheets for all items specified in the FID shall be provided by the Contractor, unless otherwise specified. All salient features of items specified in the FID shall be addressed on the cut sheets. When the Contractor provides more than one cut sheet for an item specified in the FID, the cut sheets and supporting documentation shall be highlighted or contain other markings, which bring immediate attention to information, and enables the Government to remove all doubt whether a Contractor has or has not met the specifications shown in the FID. The burden of providing information, which shall be organized and sequential according to the FID, shall be the responsibility of the Contractor. The Government shall not be held responsible for Contractor information that is not organized and sequential according to the FID, or not highlighted (if within a larger document and used as proof), which prevents conclusive comparisons between the Contractor’s quoted items and the requirements during technical review.

G. Contractors that quote items not listed in the Contractor’s current published GSA contract shall provide proof prior to award that GSA has added the item (s) to the contract. Quotes shall clearly identify that the referenced item is not on GSA at the time of quote. Failure to provide proof a required item has been added to the Contractor’s GSA schedule will eliminate its quote from final consideration for award.

H. Electronic Price Quote is Required. Attachment #1, “Line Item Pricing,” will be provided in an Excel spreadsheet format by the Government. The Contractor shall submit the completed Attachment #1 in Excel format to the Government by the deadline for submission of quotes set forth in this RFQ. The completed spreadsheet shall include GSA contract and model numbers for all items. Attachment 1 should reflect only items provided through a teaming agreement, unless specified as open market items. Contractor shall provide pricing for all line items, even if the amount is $0. Contractors are encouraged to provide discounts off of schedule contract prices on the items quoted. Contractors shall include both the schedule contract unit price as well as the unit price offered in response to this solicitation on the Attachment 1 in the appropriate columns. Quotes from Contractors that fail to do so may be considered non-conforming responses to the solicitation.

I. Attachment # 8, “Technical Documents Checklist,” will be provided in Word format by the Government. The Contractor shall submit a completed Attachment # 8 in Word format to the Government by the deadline for submission of quotes set forth in this RFQ.

J. Inclusion of non-GSA items (open market): Contractors are highly encouraged to propose only those items available on their GSA schedule contracts; however it may be occasionally necessary to include non-GSA (open market) items on the delivery order. Open market/non-schedule items shall be separately identified in the quote and on the delivery order and should not exceed $10,000 per line item. Any open market item that exceeds $10,000 (per line item total) requires at least 3 competitive quotes for each item in order to determine price reasonableness. If there is no competition available, other information such as historical pricing, published catalog pricing, etc. shall be provided to support the quoted price(s). The total price of all open market items quoted in response to the subject RFQ shall not exceed $25,000 per order.

K. Product samples are not acceptable for this RFQ, unless otherwise directed by the Contracting Officer.

L. Multiple quotes are not acceptable for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government.

M. The Contractor should list any specific special features, warranty, and environmental and energy efficiency features applicable to its quoted products.

N. The Contractor is bound by the monthly storage fee quoted for an option for a maximum period of six months that may be unilaterally exercised by the Contracting Officer in one month increments. If a storage fee is not included in the Contractor’s quote, the Contractor’s quote may be considered a non-conforming response to the solicitation.

O. When drawings are included as attachments, they are for visualization purposes only. The FID takes precedence over drawings unless otherwise stated. Site conditions may not align with drawings. Post-award site verifications are the responsibility of the Contractor.

P. The Contractor shall submit with its quotation its GSA Number, Cage Code, Taxpayer Identification Number, UEI Number, and POC name, phone number, fax number, mailing address, & email address.

Q. Please include the following information:

GSA Number

Cage Code:

Taxpayer Identification Number:

UEI Number:

POC Name:

Email Address:

Phone Number:

R. The Contractor shall be actively registered in the System for Award Management (SAM) with no exclusions.

S. All quoted items shall comply with current GSA test requirements and be on the GSA contract schedule, unless specified as open market items. Contractors are NOT required to submit testing documentation with quotes;

however, the Contracting Officer reserves the right to request actual copies of test reports at any time prior to or after award.

T. If the total price of the order exceeds $250,000.00, the Contractor is requested to include a price reduction in their quote IAW FAR 8.405-4. The ordering activity Contracting Officer will ensure that all quotes received are fairly considered and award is made in accordance with the basis for selection in the RFQ. Ordering activities may request a price reduction at any time before placing an order. Schedule Contractors are not required to pass on to all schedule users a price reduction extended only to an individual ordering activity for a specific order.

9. SUBMISSION, MODIFICATION AND REVISION OF QUOTES

A. Contracting documents (SF1449, SF30, Attachment # 1 in Excel format, Attachment # 8 in Word format) and technical documents (testing results, cut sheets, GSA documentation, and other supporting documents) together create the quote. The terms, “quote,” “RFQ response,” and “response” have the same meaning in this section.

B. Quotes shall be submitted by the Contractor to the Government in email, using as many emails as required to deliver a complete quote. When multiple emails are used to deliver a complete quote, Contractors shall state their number to the Government. Currently, Huntsville Center supports up to 10MB of content per email.

C. It is recommended that Contractors use the Procurement Integrated Enterprise Environment (PIEE). A vendor portal for solicitations was introduced as an enterprise-level service for the Department of Defense (DoD) within the Procurement Integrated Enterprise Environment (PIEE) platform. This capability allows DoD to have a more automated and secure process for capturing solicitations and their attachments and responses from industry.

To obtain additional information please visit:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml

i. PIEE Size Limit. Each uploaded attachment can be up to 1.9 gigabytes (GB) in size. The application supports different file extensions.

ii. Notifications when an amendment to the solicitation is posted: Within a solicitation, click the checkbox next to ‘Please notify me of amendments to this solicitation’ on the top left corner of the screen. You will receive email and system notification when an amendment is posted.

iii. Upload Multiple Documents in PIEE, multiple attachments may be uploaded at one time. After you click ‘Choose File,’ highlight all the files you want to upload and click ‘Open.’ If the total size of all the attachments exceeds 1.9GB (see 4.A above), upload the multiple attachments in batches that keeps each batch under the 1.9GB limit. Please contact your company’s Account Administrator for any account related issues. If you are experiencing technical problems with Procurement Integrated Enterprise Environment, please contact the DISA DECC Ogden Electronic Business Service Desk at link below:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml

D. The Government must have in its possession the Contractor’s entire quote by the RFQ due date and time.

E. Contractors shall return to the Government in the same Word version format received, their responses to the Government’s requests for clarification.

F. Contractors shall not merge into a single PDF document both the technical documents (testing results, cut sheets, GSA documentation, and other supporting documents) and the contracting documents (SF1449, SF30, Attachment #1 in Excel format, Attachment # 8 in Word format).

G. Contractors shall not intentionally quote items that do not meet the specifications of the Primary Requirements.

The Primary Requirements for Administrative Office Furniture (ADMIN) are defined as office furniture systems and, if included in the FID, wood case goods. The Government’s intent is to receive timely quotes that are organized, complete, and technically acceptable, with no need or a minimal need for clarifications. Quotes that do not meet the specifications of the primary requirements (documented during technical review) may receive no further consideration for award.

10. NON-CONFORMING RESPONSES

The Government is not required to accept non-conforming responses. Non-conforming responses may not receive a technical evaluation, and may not receive consideration for award. The following types of responses are considered non-conforming:

A. A Contractor’s quote that does not meet the specifications of the Primary Requirements.

B. A Contractor’s submittal of technical documents (testing results, cut sheets, and other supporting documents) and contracting documents (SF1449, SF30, Attachment # 1 in Excel, and Attachment # 8 in Word) merged into a single PDF document.

C. A Contractor’s submittal of technical documents that is incomplete, or is not organized and sequential according to the FID, which would prevent a conclusive comparison between the Contractor’s quote and the Government’s requirement.

D. A Contractor’s failure to respond to the Government’s request for clarifications in the same Word format received, in order for the Government to be able to continue to record communications with the Contractor on the same form.

E. A Contractor’s submittal of electronic documents whose file names do not reflect their general content, which do not enable the reader to locate information without opening documents repeatedly to be reminded of their contents, and which harm the Government’s ability to perform technical review or other examination.

11. LATE RESPONSES / NON-RESPONSIVENESS

A. Late responses are in all cases Contractor responses that are not in the Government’s possession by the requested due date and time.

B. If a Contractor states in their quote that a GSA schedule modification is pending, then the Contractor shall email the Contract Specialist the approved modification prior to award. A Contractor’s failure to email the Contract Specialist the required GSA schedule modification prior to award will result in their quote being determined incomplete and/or technically unacceptable.

C. After award is made, if the Contract Specialist receives from the Contractor a GSA schedule modification, even if its date preceded the date of the award, then the Contractor’s completed quote will be determined late, and will have no effect on the existing award.

12. AMENDMENTS

The Government may amend the RFQ for reasons that include extending the due date for submission of quotes, in response to construction delays on buildings to be furnished, in response to market conditions, or for other reasons that clarify the needs of the Government.

13. QUESTIONS

A. All questions shall be submitted to the Contract Specialist no later than 2:00 pm CT on 26 March 2025 at Cheryl.C.Smith@usace.army.mil. All answers to question's received will be posted and made available to all interested parties via an RFQ amendment. The Contracting Officer will not address any questions received following expiration of the aforementioned time in this paragraph. When the term “hour” is used to describe the time period for questions, then it means sequential hours without interruption (24 hours = 1 calendar day), unless otherwise specified.

B. Notifications to the Government from Contractors regarding limited- or non-available items, or potential errors in the Government’s specifications are welcomed.

C. A Contractor’s request to change the Government’s requirement before quotes are due, may not be addressed because it does not clarify the requirement for all potential quoters, and if accepted would change the requirement.

14. DOWN-SELECT PROCESS

A. It is the Government’s intent to select a target of three (3) quotes for a complete technical evaluation to determine whether the quoted products in fact comply with the FID. The Contracting Officer has discretion to include more or less than three (3) quotes in the down-select. The down-select will be based on price, receipt of completed Attachment # 8 - Technical Documents Checklist.

B. At any time following the down-select, the Government may, at the discretion of the Contracting Officer, engage in exchanges with one or more of the Contractors whose quotes were down-selected, or consider additional quotes for evaluation.

15. EVALUATION CRITERIA

A. Technical Evaluation – Technical will be rated “Acceptable” if all line items meet the specifications shown in the Furniture Item Description (FID).

B. Schedule – Schedule will be rated “Acceptable” if the Contractor install dates are within the dates shown below.

Building 7004 Furniture Install Start Date: 21-May-2025

Furniture Install Completion Date: 23-May-2025

Building 7005 Furniture Install Start Date: 21-May-2025 Furniture Install Completion Date: 23-May-2025

Building 7006 Furniture Install Start Date: 21-May-2025 Furniture Install Completion Date: 23-May-2025

C. Past Performance – Past Performance will be rated “Acceptable” or “Unacceptable.” The Government will use any available information to evaluate past performance.

D. Price – Price will be evaluated based on the Contractor’s total quote, which includes supplies, services, shipping, storage and optional items. Quoted items from GSA Contractors shall be on GSA Schedule contract and be at or below GSA pricing, unless specified as open market items.

E. The Government may, at the discretion of the Contracting Officer, engage in exchanges with Contractors.

However, the Government reserves the right to make award without further exchanges.

16. SELECTION OF QUOTES FOR AWARD

The successful Contractor will be the one whose quote is rated acceptable on technical, schedule, and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total price.

W D H 1 30 2.1 AP07: Microwave $0.00

HNC Cost: $0.00

$0.00 Do not alter any formulas in shaded cells

GRAND TOTAL:

Installation & Shipping:

Furniture Subtotals:

Tariffs Installation of furniture - to include any GFP in the SOW, if applicable

Shipping (CONUS) Commercial Shipping (OCONUS)

Qty FID Para. HNC Total CostFID Item Code / Description Vendor Quoted Product Line Quoted#

MCB Hawaii, Bldg. 7004, Microwaves Nominal Dimensions For Information Only

Provide dimensions in Inches

Country of Origin

(If not hatched, data must be entered)

HNC Unit CostModel Quoted

1 60 2.1 AP07: Microwave $0.00

HNC Cost: $0.00

$0.00

MCB Hawaii, Bldg. 7005, Microwaves Nominal Dimensions For Information Only

Provide dimensions in Inches

Country of Origin

(If not hatched, data must be entered)

HNC Unit CostModel Quoted

Installation of furniture - to include any GFP in the SOW, if applicable

Shipping (CONUS) Commercial Shipping (OCONUS)

Qty FID Para. HNC Total CostFID Item Code / Description Vendor Quoted Product Line Quoted

Do not alter any formulas in shaded cells

GRAND TOTAL:

Installation & Shipping:

Furniture Subtotals:

Tariffs

1 40 2.1 AP07: Microwave $0.00

HNC Cost: $0.00

$0.00

MCB Hawaii, Bldg. 7006, Microwaves Nominal Dimensions For Information Only

Provide dimensions in Inches

Country of Origin

(If not hatched, data must be entered)

HNC Unit CostModel Quoted

Installation of furniture - to include any GFP in the SOW, if applicable

Shipping (CONUS) Commercial Shipping (OCONUS)

Qty FID Para. HNC Total CostFID Item Code / Description Vendor Quoted Product Line Quoted

Do not alter any formulas in shaded cells

GRAND TOTAL:

Installation & Shipping:

Furniture Subtotals:

Tariffs

MCB Hawaii, Bldgs. 7004, 7005, 7006, Microwaves

Attachment 2 Page 1 of 4

Attachment #2

Case Goods

Furniture Item Descriptions (FID)

Housing Furnishings Program

Attachment 2 Page 2 of 4

TABLE OF CONTENTS PAGE NO.

1.0 GENERAL

1.1 Cut Sheets

1.2 Electrical

2.0 APPLIANCES

2.1 AP07: Microwave

Attachment 2 Page 3 of 4

1.0 GENERAL

1.1 Cut Sheets

Cut sheets are required for all items in this RFQ. A blanket statement that FID requirements are met shall be unacceptable. Cut sheets shall conform to the following requirements to be considered acceptable for this RFQ:

a. Shall be legible with highlighted model numbers, dimensions, warranty information, and all salient features required.

b. Cut sheets which have more than one model, size, type, or which show statement of line options shall be clearly marked or highlighted to show the model, size, type, and all salient features proposed.

c. Shall clearly state all required features that have been provided. List all the features if printed literature is not available. The features shall be listed on the cut sheet with the name, phone number, and company of the person who is providing the information.

d. Shall clearly state FID item number, name brand, and model numbers for all items quoted.

e. Shall include line drawings or images that address all required features.

f. Shall be provided in 1-3 searchable PDF documents or other type of searchable documents. PDFs created using scanned documents shall use text recognition, e.g., OCR, to ensure search functions are enabled.

g. Shall be assembled and labeled in numerical order based on the FID section number, e.g., 2.1 - BL01: Innerspring Mattress, 3.1 - WC03: Captain’s Bed, etc.

h. Label each PDF file with the pages contained within, e.g., Vendor’s cutsheets pgs. 1- 10, Vendor’s cutsheets pgs. 11-25, etc.

1.2 Electrical

Unless noted otherwise in FID, all electrical requirements shall meet the following requirements:

a. Standard - 120 V, 60 Hz.

2.0 APPLIANCES

Shall be UL listed. Manufacturer’s warranty shall be provided. Contractor shall verify onsite that clearances are adequate for appliances.

2.1 AP07: Microwave

a. Shall be maximum 18.75”W x 14.75”D x 11”H.

b. Shall have a minimum capacity of .9 cu.ft.

c. Shall have a minimum of 900 W.

d. Shall include:

Attachment 2 Page 4 of 4

i. Electronic touch controls

ii. Food turntable

e. Color shall be black.

f. Provide minimum 1 year warranty on parts and labor.

END OF FID

UH Furnishings Program Statement of Work – Removal and Installation of Furnishings

MCB Hawaii Bldgs. 7004, 7005, 7006 Microwaves

Attachment 3 Page 1 of 25

1. GENERAL

1.1 The Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery; (2) remove existing furniture from rooms; (3) deliver removed furniture to location specified; (4) load and unload new furniture; (5) place/install in designated rooms; (6) assemble items as required; (7) secure and store, as designated; and (8) properly dispose of all associated packaging/crating materials.

1.2 Awarded Contractor is responsible for verifying all existing field conditions, i.e., electrical power including, but not limited to, voltage, hertz, amperage, and outlets at each building.

1.3 The Technical Representative (TR) for this project is as shown in Table 1 of this document.

1.4 The contractor shall provide a digital color board of all furniture finishes and fabrics to the TR for reference, prior to manufacturing.

1.5 Upon final approval of the customer, the vendor shall reserve adequate quantities of fabrics from the manufacturer as soon as possible to avoid delays due to “out of stock” and/or “discontinued” fabrics.

1.6 If the awarded fabric is discontinued after award, the vendor shall contact the HNC PM to develop a path forward.

2. DELIVERY

DELIVERY TYPES:

• Staged Delivery – This type of delivery is selected for occupied buildings whereby the rooms must be emptied of old furnishings and reinstalled with the new furnishings by the end of each workday. The number of rooms that must be completed per day will be stated in the Table 1 of the Statement of Work (SOW). If there is a limited space for containers in the staging area, this will also be noted in the Table 1 of the Statement of Work. This information is important as it may dictate how the containers are loaded for delivery.

• Non-Staged Delivery – This type of delivery is selected typically for empty buildings whereby the entire building is accessible during the install dates listed in the contract. This is important because it will dictate how the items are loaded into the containers for shipment.

Attachment 3 Page 2 of 25

2.1 The Contractor shall contact the TR at least 15 working days prior to shipping to ensure that the building is ready. The Contractor shall coordinate item delivery from all sub-contractors and ship the goods only if the TR confirms that the building is ready. At this time, the Contractor shall also ensure they fully understand all security regulations for the installation and have started any required procedures to minimize the impact on the installation personnel.

2.2 In the event that a delay in delivery is requested by the TR, or if the Contractor is unable to confirm that the building is ready, the Contractor shall notify the Contracting Officer within 1 working day.

2.3 The Contractor shall provide the TR with a minimum of 48-hour notification as to the date and time that the trucks will be arriving. The Contractor shall also provide email notification as to the date and time the trucks will be arriving to:

furnishinginvoices@usace.army.mil at least 48 hours prior to scheduled arrival time.

2.4 Contractor must ensure that the driver of the delivery vehicle has copies of the Delivery Order (contract) for the items being delivered in order to gain entry to the facility.

2.4 Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

2.6 Shipping Label shall read as specified in Table 1 of this document.

2.7 Items shall be labeled with the building number(s) provided in Contract Line Item (CLIN) 0001, unless otherwise noted in this paragraph.

3. REMOVAL OF EXISTING FURNITURE

3.1 Contractor shall start removing existing items in the rooms between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

3.2 If a furniture listing is not provided in Table 1, assume existing furniture to include some or all of the following: bed and mattress, wall unit, desk, chair, and chest.

3.3 Contractor shall deliver all removed furniture to location specified by the TR.

mailto:furnishinginvoices@usace.army.mil

Attachment 3 Page 3 of 25

3.4 If the Contractor is unable to complete the removal and storage of items before end of the workday, the contractor will secure those items and ensure they are protected from the elements. If the items are moved to a different storage site overnight, the Contractor will be responsible for moving the items from the overnight storage site to its final location.

3.5 Contractor shall take care to ensure removed furniture is not damaged during removal, transport, and final disposition.

3.6 Contractor shall reference Table 1 below to determine if removed furnishings require palletizing and shrink wrapping. If required, this cost shall be included in the removal line of attachment 1.

3.7 After removal of existing furnishings, rooms shall be swept or vacuumed, as required by flooring type, before placement of new furnishings.

4. RECEIVE AND UNLOAD

4.1 Contractor shall start assembling and installing items in rooms upon completion of furniture removal, between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

4.2 If the Contractor is unable to complete the assembly and placement of all unloaded items before end of the workday, the contractor will transport those items to a location designated by the TR for storage until the next workday. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

4.3 The Contractor shall verify and inspect all items. Any deficiencies (damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items in the location designated by the TR.

4.4 The Contractor shall maintain a complete file of all documents relating to each discrepancy. Copies of discrepancy reports shall be forwarded to the TR on a daily basis.

4.5 The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

4.6 Additional items identified in Table 1 shall be picked up from location specified in Table 1, on the date and time specified by the TR, and installed. If these items have been picked up, but not installed, they must be handled in accordance with paragraph

Attachment 3 Page 4 of 25

3.2. above. If no items are identified in Table 1, then there are no items in…